ADMINISTRATIVE ASSISTANT DIRECTOR Bookmark this Posting Print Preview | Apply for this Job

Please see Special Instructions for more details.

Interested applicants are required to apply online and provide:

• Cover letter addressing your education/experience as it applies to all minimum and preferred qualifications

• Professional resume

• Document listing the names and contact information of three professional references

In instances where the Search and Screen Committee is unable to ascertain from a candidate’s application materials whether they meet any of the qualifications, they will be evaluated as not meeting such qualifications.

Position Information

Posting Details

Official Job Title ADMINISTRATIVE ASSISTANT DIRECTOR

Working Title: Administrative Assistant Director

Position Number 02300030

Division Student Affairs

Department B031300 UWM CHILDREN'S LEARNING CENTER

Position Type Non-Teaching Academic Staff

Appointment Type Fixed Renewable

Pay Basis Annual

Salary Grade 23

FLSA Status Exempt

Percent 100

Posting Type Staff

UWM Description

The University of Wisconsin-Milwaukee ( UWM ) is Wisconsin’s second-largest university, with a unique dual mission of access and research to provide high-quality education for students from all backgrounds. UWM is one of 146 top research universities recognized as “R1” by the Carnegie Classification of Institutions of Higher Education. Along with its main campus in Milwaukee, UWM has a branch campus in Waukesha.

UWM celebrates, values and promotes the diverse voices and experiences of its students and employees and our community partners. We believe diversity enriches and strengthens our institution. UWM is committed to providing equitable access to opportunities for students and employees from every background. We aspire to create a campus climate that is welcoming to all. Learn more here: https://uwm.edu/community-empowerment-institutional-inclusivity/about/

School/College/Division Description

The Children’s Learning Center at UWM is located on campus and provides excellent care and education for children ages 6 weeks through 13 years of age. The Center has been serving the university community for 50 years and offers both flexible and full-time scheduling options to UWM student, faculty/staff, and alumni families. The UWM Children’s Learning Center is licensed by the State of Wisconsin and accredited by the National Association for the Education of Young Children ( NAEYC ).

The UWM Children’s Center is dedicated to integrating diversity and family support programs along with coordinating ways to ensure innovative approaches to early education. Learn more about the UWM Children’s Center Curriculum Philosophy here: www.uwm.edu/children (https://uwm.edu/children/about-us/philosophy-and-goals/)

Job Summary

The Administrative Assistant Director will be instrumental in overseeing the financial and administrative operations of the UWM Children’s Learning Center. This role requires a blend of financial acumen, leadership experience, and a strong background in Child Care financial operations, or higher education financial operations. The ideal candidate will excel in managing financial processes, supervising staff, and supporting the Center’s strategic goals.

Key Responsibilities Include:

• Administrative Support: Provide executive support to the Director and senior staff, including calendar management, meeting coordination, and travel arrangements.

• Office Management: Supervise administrative staff and manage day-to-day office operations, including supply management and maintaining a productive work environment.

• Financial Management: Oversee financial operations including auditing invoices, purchasing, billing, and accounting. Develop and manage budgets for current and future strategic operations. Handle grant administration and ensure compliance with financial policies.

• Customer Service: Address and resolve financial-related inquiries from staff, families, and other stakeholders with professionalism and efficiency.

• Document Management: Prepare and manage documents, reports, and correspondence. Ensure accuracy and confidentiality of financial and administrative records.

• Enrollment Management: Maintain student and staff records and support enrollment processes.

• Strategic Planning: Contribute to strategic planning and decision-making processes related to financial operations and budget management.

Skills: Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and financial management software. Strong organizational and multitasking abilities. Excellent written and verbal communication skills.

Attributes: High level of professionalism, discretion, and attention to detail. Ability to work independently and collaboratively. Strong problem-solving skills and a commitment to supporting a diverse community.

Minimum Qualifications

Applicants for this position must have or provide evidence of the following:

• A Bachelor’s degree.

• Experience with auditing invoices, purchasing, billing, accounting, and software management.

• Experience providing customer service in financial-related matters.

• Previous supervision experience.

  Preferred Qualifications

Highly qualified applicants for this position will also provide evidence of the following:

• Minimum of 5 years of experience in a financial business position.

• Bachelors Degree in Business Administration or related field.

• Previous experience in a leadership position that included supervision of management level staff.

• Previous experience in budget development and management for current and future strategic operations.

• Previous experience working in higher education financial operations.

• Previous experience with enrollment management and maintaining student and staff records.

• Previous experience with grant administration.

  Target Salary Range $75,000

  Benefits and Total Rewards

As part of UWM’s commitment to supporting the success of our team members through positive experiences, employees are provided with Benefits to Benefit You and Your Life. UWM offers a comprehensive benefits package and contributes towards the cost of several benefit plans. Employees with a qualifying position also receive an extensive leave package (https://uwm.edu/hr/benefits/leave/) including vacation, sick leave (with no expiration), personal holiday, and paid legal holidays. Please visit this link to view summary benefits information. (Compensation figures are for example purposes only.) UWM Benefits to Benefit You and Your Life (https://uwm.edu/hr/benefits-to-benefit-you-and-your-life/)

Application Instructions

Interested applicants are required to apply online and provide:

• Cover letter addressing your education/experience as it applies to all minimum and preferred qualifications

• Professional resume

• Document listing the names and contact information of three professional references

In instances where the Search and Screen Committee is unable to ascertain from a candidate’s application materials whether they meet any of the qualifications, they will be evaluated as not meeting such qualifications.

Application Deadline 10/06/2024

Continuous (Open Until Filled?) No

If Continuous, Initial Review Date

Position Contact Name Luke Messman

Contact Phone 414-251-5883

Contact Email messmanl@uwm.edu

Application Notes

For this position, applicants are required to apply online. UWM will not consider paper, emailed or faxed applications. Additionally, applicants must complete all required fields and attach any required documents. The process is complete when the message “Your application has been submitted” is displayed and you receive a confirmation number.

Legal Notices

AA/EO Statement

UWM is an AA/EO employer: All applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, sexual orientation, gender identity/expression, disability, or protected veteran status.

Reasonable Accommodations

UWM provides reasonable accommodations to qualified individuals with disabilities who are employees or applicants for employment. Employment opportunities will not be denied because of the need to make reasonable accommodations for a qualified individual with a disability. If you need assistance or accommodation in applying because of a disability, please contact uwm-jobs@uwm.edu or 414-229-4463. This job announcement and other material on this site will be made available in alternate formats upon request to an individual with a disability.

Confidentiality of Applicant Materials

UWM is a State agency and subject to Wisconsin’s Open Records Law. UWM will not, however, reveal the identities of applicants who request confidentiality in writing except as may be required by Wisconsin’s Open Records law. In certain circumstances, the identities of “final candidates” and/or the identity of the appointed applicant must be revealed upon request.

CBC and Reference Check Policy

Employment will require a criminal background check. UWM takes the prevention of sexual misconduct seriously. As such, you and your references will be required to answer questions regarding any past findings of sexual violence and sexual harassment or any pending allegations of sexual violence or sexual harassment.

Annual Security and Fire Safety Report (Clery Act)

For the UWM Annual Security and Fire Safety Reports (i.e., Clery Report), which includes statistics about reported crimes and information about campus security policies, see http://www.cleryact.uwm.edu/, or call UWM’s Dean of Students Office, Student Union 345 at (414) 229-4632 for a paper copy.

Employment Authorization

In compliance with federal law, all persons at the time of their start date will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire.

Job Categories Accounting/Finance, Grants Management, Office, Administrative, and Clerical Support, Student Services

Applicant Documents

Required Documents

• Cover Letter

• Resume/Curriculum Vitae

• References

  Optional Documents