40000BR

Requisition ID:

40000BR

Business Unit:

TSU

Job Description:

Prepares, drafts, and edits various types of correspondence such as emails, letters, memorandum, transmittals, meeting minutes, and forms. Assists with prints and copies of such correspondences. Prepares and processes timesheets, expense reports, and other tasks as required. Acknowledges and responds to written inquires such as emails for administrative services requests. Participates in the coordination of production needs. Formats various types of correspondence and reports for style consistency and accuracy, proofreads typing for accuracy, including edits for punctuation, grammar and spelling. Combines various documents into one electronic file. Print, copy, and bind reports and other documents for internal and external client deliverables. Answers, screens, and clears incoming telephone calls; prepares and processes fax requests; directs calls and faxes to the proper area for response. Greets, welcomes, and directs visitors to the right personnel. Prepares and maintains visitors and employees sign in sheets. Organizes and maintains electronic and paper records, files and correspondence in accordance with the retention policy. Prepares and schedules office activities such as travel arrangements, internal and external business meetings, client or third-party appointments. Assists with conferences and general office events. Schedules conference room use and catering needs. Ensures common office areas are organized. Coordinates office building facility’s needs. Performs general office tasks that may include but not limited to monitoring, stocking and ordering office supplies; receives, opens and determines routing of mail and office correspondence, and other tasks as required to maintain the office functionality. This may also include but not limited to procurement support, working with accounts payables to process overhead and project related invoices and follow up with vendor invoice issues. Compiles documents and data from various sources for staff review and action. Download and upload documents into project folders, eRoom, SFT sites, SharePoint, and other sources. Performs other duties as required.

Job Title:

Entry Administrative Assistant

Group:

PSF

Employment Type:

Regular

Minimum Qualifications:

High School diploma or equivalent. 0 years. Domestic and/or international travel may be required. The frequency of travel is contingent on specific duties, responsibilities, and the essential functions of the position, which may vary depending on workload and project demands. Equivalent additional directly related experience will be considered in lieu of a degree.

Preferred Qualifications:

Experience with community relations and/or public communications

EEO Statement:

We attract the best people in the industry, supporting their efforts to learn and grow. We strive to create a challenging and progressive work environment. We provide career opportunities that span a variety of disciplines and geographic locations, with projects that our employees plan, design, build and operate as diverse as the needs of our clients. CDM Smith is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy, pregnancy related conditions, childbirth and related medical conditions, sexual orientation, gender identity or gender expression), national origin, age, marital status, disability, veteran status, citizenship status, genetic information or any other characteristic protected by applicable law.

Why CDM Smith?:

Check out this video and find out why our team loves to work here! (https://www.cdmsmith.com/en/Video/Meet-CDM-Smith)

Join Us! CDM Smith – where amazing career journeys unfold.

Imagine a place committed to offering an unmatched employee experience. Where you work on projects that are meaningful to you. Where you play an active part in shaping your career journey. Where your co-workers are invested in you and your success. Where you are encouraged and supported to do your very best and given the tools and resources to do so. Where it’s a priority that the company takes good care of you and your family.

Our employees are the heart of our company. As an employer of choice, our goal is to provide a challenging, progressive and inclusive work environment which fosters personal leadership, career growth and development for every employee. We value passionate individuals who challenge the norm, deliver world-class solutions and bring diverse perspectives. Join our team, and together we will make a difference and change the world.

Job Site Location:

Wisconsin - Milwaukee

Agency Disclaimer:

All vendors must have a signed CDM Smith Placement Agreement from the CDM Smith Recruitment Center Manager to receive payment for your placement. Verbal or written commitments from any other member of the CDM Smith staff will not be considered binding terms. All unsolicited resumes sent to CDM Smith and any resume submitted to any employee outside of CDM Smith Recruiting Center Team (RCT) will be considered property of CDM Smith. CDM Smith will not be held liable to pay a placement fee.

Amount of Travel Required:

10%

Assignment Category:

Fulltime-Regular

Visa Sponsorship Available:

No - We will not support sponsorship, i.e. H-1B or TN Visas for this position

Skills and Abilities:

Possesses basic Microsoft Office skills. Good communication skills and the ability to work with internal and external clientele. Ability to work as a team player. Ability to complete assignments on time and demonstrates solid follow through skills.

Background Check and Drug Testing Information:

CDM Smith Inc. and its divisions and subsidiaries (hereafter collectively referred to as “CDM Smith”) reserves the right to require background checks including criminal, employment, education, licensure, etc. as well as credit and motor vehicle when applicable for certain positions. In addition, CDM Smith may conduct drug testing for designated positions. Background checks are conducted after an offer of employment has been made in the United States. The timing of when background checks will be conducted on candidates for positions outside the United States will vary based on country statutory law but in no case, will the background check precede an interview. CDM Smith will conduct interviews of qualified individuals prior to requesting a criminal background check, and no job application submitted prior to such interview shall inquire into an applicant's criminal history. If this position is subject to a background check for any convictions related to its responsibilities and requirements, employment will be contingent upon successful completion of a background investigation including criminal history. Criminal history will not automatically disqualify a candidate. In addition, during employment individuals may be required by CDM Smith or a CDM Smith client to successfully complete additional background checks, including motor vehicle record as well as drug testing.

Consumer Report, Investigative Consumer Report and Drug Testing Information:

CDM Smith Inc. and its divisions and subsidiaries (hereafter collectively referred to as “CDM Smith”) reserves the right to require consumer reports or investigative consumer reports containing information about you in connection with your application for employment. The consumer report or investigative consumer report will provide information including but not limited to verification of employment, education and licensure, etc. as well as credit when applicable for certain positions. If this position is subject to a consumer report or investigative consumer report related to its responsibilities and requirements, employment will be contingent upon successful completion of the report. CDM Smith may also conduct drug testing for designated positions. In addition, during employment individuals may be required by CDM Smith or a CDM Smith client to successfully complete additional consumer reports or investigative consumer reports, as well as drug testing.

Additional Compensation:

All bonuses at CDM Smith are discretionary and may or may not apply to this position.

Work Location Options:

Successful candidate will be required to work in office and field locations as needed.