Apply for Job Job ID363710 LocationTwin Cities Job FamilyAdministration-General Full/Part TimeFull-Time Regular/TemporaryRegular Job Code8208A1 Employee ClassCivil Service Add to Favorite Jobs Email this Job About the Job The Research and Innovation Office (RIO) is seeking applications for the position of Administrative Associate in the Office of Biotechnology Activities Oversight (OBAO). The OBAO administratively supports the Institutional Biosafety Committee (IBC), the Stem Cell Research Oversight Panel (SCRO), the Dual Use Research of Concern Institutional Review Entity (DURC IRE), and the Fetal Tissue Research Committee (FTR). The Administrative Associate works closely with the OBAO Director, OBAO staff, oversight committee members, and researchers to ensure compliance with university policies and OBAO administrative functions. The Administrative Associate will be responsible for managing and implementing general operations of the OBAO administration for communications, meeting preparation, meeting record keeping, and post-meeting reporting and correspondence. The Administrative Associate must be able to apply their knowledge and skills to complete tasks with precision and timeliness that are mostly arranged around a monthly meeting (IBC). The successful Administrative Associate will have excellent written and oral communication skills, and a high technical proficiency with information technology. The candidate must have strong organizational, analytical, and interpersonal skills. This position coordinates and communicates duties with other office staff daily. The Administrative Associate will be at ease working within electronic processes and must be able to adapt to changes in office administrative processes. The Administrative Associate must be willing to work in a department that supports human, animal and recombinant or synthetic nucleic acid research. Annual Salary Range We offer a competitive annual salary range of $45,000 to $61,000, commensurate with experience and qualifications. Position Duties and Responsibilities Committee Support (70%) Assist in administrative support of committee member activities. Participate actively in daily support of compliance submissions that require administrative and/or designated review and processing. Pre-review submitted applications and assist in recording information used by OBAO staff in review and processing. Manage logistics for monthly compliance meetings including (not limited to) scheduling, reservations, materials preparation, attendance, and member communications. Attend OBAO supported committee review meetings and record details on committee attendance, discussions, and actions. Develop meeting minutes and draft correspondence resulting from committee actions and member contributions. General Operations (30%) Triage communications and assist researchers with guidance and/or additional information for compliance committee support. Identify, investigate, report and track problems with compliance IT web application. Escalate errors and compliance system issues with RIO-ORIS. Communicate and use eProtocol workarounds for known application deficiencies. Assist in reporting compliance metrics. Assist in compliance tracking. Create ad-hoc reports for projects as requested. Identify and notify staff on submitted incident reports. Assist in website updates. Work to complete special projects and other miscellaneous duties. The Research and Innovation Office (RIO) and OBAO endorse a "work with flexibility" approach that offers a welcoming and flexible work environment where everyone is inspired to do their best. Work location options include working fully remote, partially remote, or entirely in the office and are based on the work of the position. Some on-site work may be necessary for certain positions, even those designated as fully remote. This position has been designated as eligible for Flexible Work Profile Three. Profile three is expected to work remotely more than 50% o the time after completing training and demonstrating competence in performing daily tasks. Your dedicated office space will be in your remote work location. OBAO management retains the right to modify flexible work arrangement agreements on a temporary or permanent basis for any reason at any time. Qualifications Required Qualifications BA/BS degree in biology or a related field or a combination of related education and work experience to equal four years Preferred Qualifications Experience writing succinct, technical or compliance correspondence Demonstrated attention to detail and ability to track and follow-up disparate tasks Administrative office experience with highly complex/detailed work Expertise with multiple computer applications including Adobe Acrobat, Microsoft Office, and the Google suite of web applications About the Department The Office of Biotechnology Activities Oversight provides administrative support to the University community and the committees responsible for oversight in areas of biosafety and biosecurity. Assessing the scientific, ethical, and social implications of certain biotechnologies. Benefits Working at the University At the University of Minnesota, you'll find a flexible work environment and supportive colleagues who are interested in lifelong learning. We prioritize work-life balance, allowing you to invest in the future of your career and in your life outside of work. The University also offers a comprehensive benefits package that includes: Competitive wages, paid holidays, and generous time off Continuous learning opportunities through professional training and degree-seeking programs supported by the Regents Tuition Benefit Program Low-cost medical, dental, and pharmacy plans Healthcare and dependent care flexible spending accounts University HSA contributions Disability and employer-paid life insurance Employee wellbeing program Excellent retirement plans with employer contribution Public Service Loan Forgiveness (PSLF) opportunity Financial counseling services Employee Assistance Program with eight sessions of counseling at no cost Employee Transit Pass with free or reduced rates in the Twin Cities metro area Please visit the Office of Human Resources website for more information regarding benefits. How To Apply Applications must be submitted online. To be considered for this position, please click the Apply button and follow the instructions. You will be given the opportunity to complete an online application for the position and attach a cover letter and resume. Additional documents may be attached after application by accessing your "My Job Applications" page and uploading documents in the "My Cover Letters and Attachments" section. To request an accommodation during the application process, please e-mail employ@umn.edu or call (612) 624-8647. Diversity Employment Requirements Any offer of employment is contingent upon the successful completion of a background check. Our presumption is that prospective employees are eligible to work here. Criminal convictions do not automatically disqualify... For full info follow application link. The University recognizes and values the importance of diversity and inclusion in enriching the employment experience of its employees and in supporting the academic mission. The University is committed to attracting and retaining employees with varying identities and backgrounds. The University of Minnesota provides equal access to and opportunity in its programs, facilities, and employment without regard to race, color, creed, religion, national origin, gender, age, marital status, disability, public assistance status, veteran status, sexual orientation, gender identity, or gender expression. To learn more about diversity at the U: http://diversity.umn.edu.