Description

We are offering a contract employment opportunity for an Executive Assistant in the Financial Services industry based in Minneapolis, Minnesota. The successful candidate will be part of a supportive team, providing assistance to two managing directors and a vice president, plus others. This role involves extensive calendar management, correspondence, and handling travel arrangements.

Responsibilities:

• Rotate with all assistants for the healthcare team within the organization

• Manage calendars and schedule meetings for busy executives

• Handle travel arrangements, including book travel arrangements and manage expenses using Concur

• Provide support during prime-time conference times, particularly with conference details

• Actively participate and contribute to the team, serving as a reliable point of contact for inquiries

• Use CRM and Microsoft Office Suites, particularly Microsoft Excel and Microsoft Outlook, for various tasks

• Prepare and manage documentation as required

• Handle correspondence, including emails, as needed

• Provide support to juniors and associates as required

• Maintain a team mentality, being available and proactive in assisting others on the team.

Skills:

• Proficiency in Concur, CRM, Microsoft Excel, Microsoft Office Suites, Microsoft Outlook

• Exceptional skills in Calendar Management, Correspondence, C-Suite interactions, Documentation

• Experience in handling travel arrangements, including international travel.

Requirements • Minimum of 5 years of experience as an Executive Assistant, preferably within the Financial Services industry

• Proficiency in Microsoft Office Suites, including Microsoft Excel and Microsoft Outlook

• Familiarity with CRM systems and Concur software

• Demonstrated ability in managing calendars and coordinating travel arrangements, both domestic and international

• Experience in providing support to C-Suite executives

• Ability to handle confidential documents and sensitive information with discretion

• Strong written and verbal communication skills for managing correspondence

• Proven track record in organizing and maintaining documentation

• Proficiency in Concur Travel and other travel booking platforms

• Ability to manage multiple tasks, set priorities, and meet deadlines in a fast-paced environment

• Excellent problem-solving skills and attention to detail

• Professional demeanor and a positive, customer-focused attitude.

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

© 2024 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https:///www.roberthalf.com/us/en/terms) .