Apply for Job Job ID361799 LocationTwin Cities Job FamilyAdministration-General Full/Part TimeFull-Time Regular/TemporaryRegular Job Code8208A2 Employee ClassCivil Service Add to Favorite Jobs Email this Job About the Job The University of Minnesota Center for Translational Medicine is seeking an Operations Coordinator to join our staff to manage project communications and meetings and to assume responsibilities as assigned for preparation of budgets and billing, oversight of regulatory compliance documentation, and laboratory operations support. Work location is onsite during the probationary period (first 6 months) with an option after this training period for a hybrid schedule with an expectation of at least 60% of time onsite and up to 40% remote location, or as approved by supervisor. The anticipated salary range is $50,000-$75,000 depending on experience DUTIES Finance, Planning & Implementation - 35% Support the financial management of the Center as the communications lead with the Finance office; encompassing the following responsibilities: Prepare project cost estimates and budgets and administer department contracts with a high degree of independence. Oversee billing for Center services to internal and external clients. This key responsibility involves receiving, organizing, and tracking a large volume of information from external and internal partners related to purchases and contracting opportunities. Responsible for financial transactions, including purchasing for the department and approval of invoices for payment. Communications & General Administrative - 35% Primary point of contact and liaison of the Center for communications management to internal and external affiliated stakeholders, to include: Draft and prepare written communications to and from project teams such as email correspondence, reports, presentations, and grant content. Coordinate Center faculty and staff by managing complex calendars, balancing competing priorities, ensuring appropriate parties are included in meetings scheduling, as well as documenting, disseminating, and archiving minutes from meetings. Manage, monitor, and approve the time and travel expenses, following Chrome River and University policies for the Center, including reconciling expense reimbursements, purchasing card statements, and contracts to ensure full compliance with University policy. Compliance & Training - 30% Acquire and maintain current knowledge of laws, policies, and procedures governing business practices in our unit, and maintain oversight of all regulatory compliance documentation. Serve as Department Facility Representative and Safety Officer, facilitating Center safety communication, maintaining a working knowledge of Center areas, actively engaging in safety improvement, and visibly advocating for safety. Also could include participating on safety committee(s), consulting on safety training and resources, as well as scheduling and participating in inspections of laboratories and assisting in facilitating follow-up on improvement recommendations Lead recruiting and onboarding efforts in collaboration with HR when new hires are needed for the department to include communications coordination with supervisors, space & administrative planning, budgeting & finance/payroll entries, and facilitating technology/system access. The employer retains the right to change or assign other duties to this position. We also encourage and support staff to volunteer for duties to further personal professional development goals. Qualifications All required qualifications must be documented on application materials. REQUIRED BA/BS with at least 2 years of experience, or a combination of related education and work experience to equal six years. Excellent verbal and written communication skills, proficiency with documents and spreadsheets - comparing, verifying, and reconciling data to help department achieve overall objectives. Respectful and inclusive interpersonal skills to en ble working collaboratively with diverse colleagues and clients. PREFERRED Administrative experience in an academic institution or commercial enterprise in the health sciences. Motivation and initiative resulting in independent efforts to contribute to team goals in a timely and effective manner. Well-organized with careful attention to detail. Reliable and accountable project team member. Previous experience with a regulated medical research, testing, or manufacturing organization and the laws governing these activities would be helpful, but the knowledge can also be acquired in this position by a candidate who is an engaged learner. About the Department The Center for Translational Medicine (CTM) in the Office of Academic and Clinical Affairs provides a spectrum of research, testing, and advisory services to inventors of novel medicines, therapies and devices from early stage proof of concept models through the final stages of preclinical testing and into early clinical trials. Benefits Working at the University At the University of Minnesota, you'll find a flexible work environment and supportive colleagues who are interested in lifelong learning. We prioritize work-life balance, allowing you to invest in the future of your career and in your life outside of work. The University also offers a comprehensive benefits package that includes: Competitive wages, paid holidays, and generous time off Continuous learning opportunities through professional training and degree-seeking programs supported by the Regents Tuition Benefit Program Low-cost medical, dental, and pharmacy plans Healthcare and dependent care flexible spending accounts University HSA contributions Disability and employer-paid life insurance Employee wellbeing program Excellent retirement plans with employer contribution Public Service Loan Forgiveness (PSLF) opportunity Financial counseling services Employee Assistance Program with eight sessions of counseling at no cost Please visit the Office of Human Resources website for more information regarding benefits. How To Apply Applications must be submitted online. To be considered for this position, please click the Apply button and follow the instructions. You will be given the opportunity to complete an online application for the position and attach a cover letter and resume. Additional documents may be attached after application by accessing your "My Job Applications" page and uploading documents in the "My Cover Letters and Attachments" section. To request an accommodation during the application process, please e-mail employ@umn.edu or call (612) 624-8647. Diversity Employment Requirements Any offer of employment is contingent upon the successful completion of a background check. Our presumption is that prospective employees are eligible to work here. Criminal convictions do not automatically disqualify finalists from employment. About the U of M The University of Minnesota, Twin Cities (UMTC) The University of Minnesota, Twin Cities (UMTC), is among the largest public research universities in the... For full info follow application link. The University recognizes and values the importance of diversity and inclusion in enriching the employment experience of its employees and in supporting the academic mission. The University is committed to attracting and retaining employees with varying identities and backgrounds. The University of Minnesota provides equal access to and opportunity in its programs, facilities, and employment without regard to race, color, creed, religion, national origin, gender, age, marital status, disability, public assistance status, veteran status, sexual orientation, gender identity, or gender expression. To learn more about diversity at the U: http://diversity.umn.edu.