Apply for Job Job ID364635 LocationTwin Cities Job FamilyFinance Full/Part TimeFull-Time Regular/TemporaryRegular Job Code8222IR Employee ClassCivil Service Add to Favorite Jobs Email this Job About the Job The Risk Management Administrative Support position is a key member of the risk management team reporting directly to the Director of Risk Management. This position acts as the point of contact for internal and external customers. The position works directly with departments systemwide on all their insurance needs from simply providing proof of insurance coverage to the need to procure a new policy. The position also works with the University's insurance brokers to prepare and coordinate all the details that go into the renewal of approximately 25 insurance policy renewals annually, which leads to the internal allocation of each insurance policy's premium. This position is also responsible for reviewing and processing internal and external Alcohol Use Applications. Duties/Responsibilities Insurance Program Support (35%): Provides U-wide insurance program resources to all University employees on all campuses. Certificates Basic coverage advice Policies and wording Prepare and coordinate all insurance renewal information (applications and other underwriting data collections) for the University's approximately 25 property and liability insurance programs. Provide assistance for internal event/facility coordinators and external facility renters with securing insurance required for use of University owned facilities. Point of contact for the University community and the University's Insurance Broker and Captive Manager. Maintain insurance policy list. Coordinate system wide insurance premium allocations. Financial Support (25%): Serve as the department's source of information regarding University fiscal policies. Initiate financial transactions (including vendor payments, purchase orders, contracts for professional services, honorariums, and employee expense reports) with the University's Financial Operations Team (FinOps). Process insurance claim payments to internal departments. Process annual insurance premium charges to internal departments. Monitor and reconcile Risk Management's central University budget account(s). Calculate the annual allocation of Property/Liability insurance costs ($16MM) across University system. Track financing and generate reports on the property claims budget ($2.5MM). Reconcile vendor accounting with insurance brokers, insurers, Third Party Claim Administrators, etc. General Administrative Support (40%): Point of contact for internal and external customers. Refer questions to appropriate departmental subject matter experts. Facilitate broker issuance of certificates of insurance. Review/process internal and external Alcohol Use Applications Redirect credentialing/claim history requests to the Academic Health Center Legal Office Act as Claims Specialist's back up. Respond to questions on filing claims, claim status, requests for payroll information, invoice payment, etc. Establish and maintain policy files. Archive paper and electronic copies of insurance policies and financial documents. Monitor departmental email account. Assist with Google Calendar/meeting scheduling. Collect/distribute USPS/Campus Mail to internal Risk Management staff. Other duties as assigned. Qualifications Requirements: Required (please document on resume) BA/BS plus at least two years of professional work experience or a combination of related education and work experience to equal 6 years. Self-motivated, assertive and takes initiative with attention to detail Strong organizational and interpersonal skills Ability to independently identify solutions and solve complex problems Competence in server-based data entry Facility with basic software, such as Word, Excel, Google Calender, etc. Excellent oral and written communication. Preferred Qualifications: (please document on resume) Knowledge of University Policies and Proce ures, University Operations and internal resources Experience in Insurance/Risk Management including property, liability, auto and worker's compensation insurance Benefits Working at the University At the University of Minnesota, you'll find a flexible work environment and supportive colleagues who are interested in lifelong learning. We prioritize work-life balance, allowing you to invest in the future of your career and in your life outside of work. The University also offers a comprehensive benefits package that includes: Competitive wages, paid holidays, and generous time off Continuous learning opportunities through professional training and degree-seeking programs supported by the Regents Tuition Benefit Program Low-cost medical, dental, and pharmacy plans Healthcare and dependent care flexible spending accounts University HSA contributions Disability and employer-paid life insurance Employee wellbeing program Excellent retirement plans with employer contribution Public Service Loan Forgiveness (PSLF) opportunity Financial counseling services Employee Assistance Program with eight sessions of counseling at no cost Employee Transit Pass with free or reduced rates in the Twin Cities metro area Please visit the Office of Human Resources website for more information regarding benefits. How To Apply Applications must be submitted online. To be considered for this position, please click the Apply button and follow the instructions. You will be given the opportunity to complete an online application for the position and attach a cover letter and resume. Additional documents may be attached after application by accessing your "My Job Applications" page and uploading documents in the "My Cover Letters and Attachments" section. To request an accommodation during the application process, please e-mail employ@umn.edu or call (612) 624-8647. Diversity Employment Requirements Any offer of employment is contingent upon the successful completion of a background check. Our presumption is that prospective employees are eligible to work here. Criminal convictions do not automatically disqualify finalists from employment. About the U of M The University of Minnesota, Twin Cities (UMTC) The University of Minnesota, Twin Cities (UMTC), is among the largest public research universities in the country, offering undergraduate, graduate, and professional students a multitude of opportunities for study and research. Located at the heart of one of the nation's most vibrant, diverse metropolitan communities, students on the campuses in Minneapolis and St. Paul benefit from extensive partnerships with world-renowned health centers, international corporations, government agencies, and arts, nonprofit, and public service organizations. At the University of Minnesota, we are proud to be recognized by the Star Tribune as a Top Workplace for 2021, as well as by Forbes as Best Employers for Women and one of America's Best Employers (2015, 2018, 2019, 2023), Best Employer for Diversity (2019, 2020), Best Employer for New Grads (2018, 2019), and Best Employer by State (2019, 2022). The University recognizes and values the importance of diversity and inclusion in enriching the employment experience of its employees and in supporting the academic mission. The University is committed to attracting and retaining employees with varying identities and backgrounds. The University of Minnesota provides equal access to and opportunity in its programs, facilities, and employment without regard to race, color, creed, religion, national origin, gender, age, marital status, disability, public assistance status, veteran status, sexual orientation, gender identity, or gender expression. To learn more about diversity at the U: http://diversity.umn.edu.