POSITION: Operations Assistant

The Operations Assistant supports all efforts of the Manager's Office by providing a very high level of professionalism, customer service and administrative coordination to the management team. Responsible for processes such as Google Calendar, Google Drive, and Google Mail management, meeting coordination, office communications and the provision of general support to the Manager's Office daily. Jumps in to participate whenever necessary to ensure smooth and efficient operations. In addition, special projects may be assigned from time to time. This position requires discretion, diplomacy, confidentiality, and professionalism at all times.

DUTIES: * Provide very high level customer service to Manager and Manager, as well as to department heads, employees, citizens, and Council members. This includes being communicative, polite, patient, accurate, and responding quickly to requests, as well as anticipating what will happen in the future and taking independent action in order to be prepared. * Provide general support to the Manager and Deputy Manager including but not limited to arranging business travel and accommodations, reconciling business expenses, completing expense reports and requisitions, answering phones, communicating information from Manager and Deputy Manager to other staff and divisions, filing, preparing forms and records, ordering supplies, composing correspondence, and presentation preparation. * Manage Managers' calendars and schedules including responding to meeting requests, scheduling meetings in an organized and feasible manner, attending meetings and taking notes/minutes when requested, reconciling scheduling conflicts, maintaining uninterrupted work hours for Manager and Deputy Manager. Assist to ensure meetings end and start on time, acting as point of contact to office walk-ins, and daily assistance to ensure Manager and Deputy Manager are aware of details of day's meetings. * Assist with coordinating Manager and Deputy Manager daily priorities by acting as central point of contact for the office, reading Manager and Deputy Manager emails throughout day, responding to emails that are routine inquiries or redirecting to appropriate department, and identifying matters that require immediate attention. * Utilize diplomacy, communication, and conflict management skills when responding to a wide variety of inquiries over the phone and in person with Council members, department heads, public or private officials, employees and the general public related to services, policies and procedures. * Plan, organize and coordinate meetings, retreats, conferences, field trips, and events to include ordering catering, venue coordination, event set-up, clean-up, registration management; coordinate various meetings with outside agencies. * Ensure Manager, Deputy Manager, department heads and council members have all necessary materials and are briefed before meetings and events. * Serve as a representative of the Manager's office on a variety of teams including employee appreciation committees and at events. * Independently respond to letters and general correspondence of a routine nature; direct calls to appropriate staff. * Assure that assigned areas of responsibility are performed effectively, efficiently, and within the approved budget.

REQUIREMENTS: * At least three (3) years of work experience in a fast paced office environment. * Degree in business administration, public administration, communications or related field from an accredited college is preferred. * Excellent interpersonal skills, superb time management skills, and high attention to detail. * A collaborative and energetic personality with the ability and desire to independently identify needs and solutions. * Ability to maintain confidentiality as required. Must work well under pressure. * Must be able to manage and coordinate multiple high level tasks sim ltaneously with routine interruption. * Experience with Microsoft Office and Google Suite and other common software programs is required. * Ability to prioritize, organize, and effectively communicate orally and in writing. * Current Colorado drivers license with acceptable record.

WAGE: $50,809.73 Annually

BENEFITS: Extensive benefits package - Health/Dental/Vision Insurance, Retirement plans, Mileage Reimbursement, and Paid Time Off.

SHIFTS: Full-time 40 hours per week * Attend occasional night and weekend meetings and events as assigned.

JOB SITE: Montrose, Colorado

APPLICATION INSTRUCTIONS: If you meet the minimum requirements for this position, please click on How to Apply to view application information. You must be registered with Connecting Colorado to view the application information (registration is available at no cost).