Richmond Community Services, a leading non-profit organization supporting Westchester County's intellectually, developmentally, and behaviorally challenged individuals, is seeking a Payroll Specialist to support our Finance Department.

Under the supervision of the Accounting Manager, the Payroll Specialist is responsible for collecting data, analyzing, reviewing, inputting, and processing a bi-weekly computerized payroll. The Specialist will investigate and reconcile any payroll discrepancies on a timely basis to ensure correct payments to all staff and ensure that all garnishments, taxes, deductions, and payroll levies are deducted and distributed appropriately. The Specialist responds to all payroll-related inquiries from internal and external sources in a confidential manner and reviews the Payroll once processed and generates required reports.

• Processes biweekly and supplemental payrolls according to the schedule and agency needs.

• Follows automated time clock procedures for all staff. Verifies overtime and differential are calculated and paid in accordance with agency policy and federal/state wage and hour laws.

• Processes changes that impact staff pay as required, updates records including accruals and processes necessary corrections.

• Generates system reports and analysis. Reviews all time clock records, making necessary adjustments such as errors in clocking in or out, differentials, overtime, etc. Transfers this data to the automated payroll system.

• Processes requests for benefit time, Personnel Action Notices (PAN), Payroll Adjustment Forms (PAF), and other payroll related forms. Ensures that the appropriate supervisory personnel approve the forms.

• Verifies accuracy of payroll output by reviewing appropriate reports and prepares checks and pay statements for distribution to multiple sites.

• Completes unemployment, disability, and worker's compensation claims and other inquiries as may be required.

Knowledge, Skills, & Abilities

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.

• Computer experience including keyboarding skills, Microsoft Office (Word, Excel, Outlook, Access, PowerPoint), and Internet navigation required.

• Ability to effectively analyze, synthesize, interpret, communicate and present data from a variety of sources in an appropriate, understandable language to both lay persons and professionals, both verbally and in writing.

• Must be able to successfully implement various instructions, training, and in-services.

• Must be goal-oriented, a problem solver, and solution-driven.

• Strong communication and customer service skills and ability to maintain confidentiality.

• Communicates effectively in writing and is able to prepare written and electronic documents and spreadsheets.

• Ability to receive and utilize constructive feedback regarding performance, presentation, and relationships with others.

• Effectively weighs and evaluates personal needs versus the aims and policies of the Agency and negotiates these competing needs as appropriate.

• An enhanced level of self-awareness as to how he or she relates to others and an ability to effectively modulate this personal style as conditions warrant.

• Ability to project a professional and courteous demeanor.

• The ability to work some early morning, late afternoon, early evening, and weekend hours.

• Ability to travel to meetings. Ability to travel to and access multiple locations.

Qualifications

Education: High School diploma required. An associate’s degree in accounting is preferred.

Experience: A minimum of three years of relevant payroll processing experience is required. The Payroll Specialist must also have knowledge of automated payroll systems and processes, labor laws, bookkeeping procedures, and basic math skills.

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