Job Title: Administrative Assistant

Job Description

responsible for providing comprehensive administrative support to an individual or team, including tasks like answering phone calls, scheduling appointments, managing calendars, maintaining filing systems, preparing correspondence, coordinating meetings, and handling office supplies, ensuring smooth day-to-day operations within an office setting.

Responsibilities

• Perform data entry tasks, including entering invoices and work orders into the GVMAX system.

• Oversee global vehicle maintenance contracts for 90 locations.

• Manage daily entries, handling 150-200 invoices and work orders.

• Utilize an Excel template and work within a Teams document to process information.

• Match exceptions and past-due invoices, and communicate with technicians to verify part receipts.

• Update spreadsheets and notify the disbursements department for payment processing.

Essential Skills

• High School Diploma required.

• At least 1-2 years of administrative or office support experience.

• Proficiency in Microsoft Outlook, Excel, and Word.

• Excellent verbal and written communication skills.

• Strong data entry skills with the ability to navigate multiple screens and systems.

• Attention to detail and the ability to work effectively in a team.

Additional Skills & Qualifications

• Customer service experience is beneficial.

Pay and Benefits

The pay range for this position is $20.12 - $20.12

• Medical, dental & vision• Critical Illness, Accident, and Hospital• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available• Life Insurance (Voluntary Life & AD&D for the employee and dependents)• Short and long-term disability• Health Spending Account (HSA)• Transportation benefits• Employee Assistance Program• Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Nashville,TN.

Application Deadline

This position will be accepting applications until Dec 21, 2024.

About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

Diversity, Equity & Inclusion

At Aston Carter, diversity and inclusion are a bridge towards the equity and success of our people. DE&I are embedded into our culture through:

• Hiring diverse talent

• Maintaining an inclusive environment through persistent self-reflection

• Building a culture of care, engagement, and recognition with clear outcomes

• Ensuring growth opportunities for our people

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.