Administrative Services Officer 3-Fleet Management

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Administrative Services Officer 3-Fleet Management

Salary

$57,958.26 Annually

Location

Nashville, TN

Job Type

Full-Time Civil Service

Job Number

25095E

Department

General Services

Division

Fleet Management

Opening Date

12/02/2024

Closing Date

12/16/2024 11:59 PM Central

• Description

• Benefits

• Questions

Position Description

This position announcement is for Administrative Services Officer 3 - Office of Fleet Management (OFM), a full-time Civil Service position in the Metro General Services department. This position coordinates, plans, participates and monitors a variety of administrative and management services essential to the daily operations of Fleet Management. This position title will be utilized in various sections of Fleet Management. Performs other duties as required.

The men and women in Metro’s General Services Department are there to make sure the rest of government works. From ensuring that our city’s vehicles run safely and smoothly, to keeping city buildings up to par to providing printing services and more, General Services is the support that allows other Metro departments to focus and achieve their missions.

Typical Duties

• Create, track, monitor, and dispatch all work orders on vehicle and equipment repairs.

• Schedule and monitor scheduled maintenance and/or equipment repairs within the fleet information system.

• Ensure work order notes documentation is updated regularly with real time status.

• Develop and present a variety of Fleet Maintenance and financial related reports to include research, analysis and preparation of reports on the status of vehicle and/or equipment repairs and recommends solutions to expedite the process.

• Coordinate repairs with Metro contractors.

• Ensure compliance with regulations, policies and procedures.

• Communicate with over 30 Metro agencies as services and repairs are needed to assigned vehicles.

• Monitor staff productivity and assist in development of performance measures for program and employee performance.

• Lead, direct or supervise a small group of employees as well as review and approve time and attendance.

• Assist Division Managers in budget preparations, various reports and communications with staff using multiple systems to provide analyses on a regular basis and assist management in developing long and short-range goals and objectives for better operating efficiency.

• Coordinate and participate in various Fleet related training.

• May be required to be on-call for various events.

• These services will be performed at either OFM locations.

Minimum Qualifications

EDUCATION AND EXPERIENCE

Bachelor's Degree and Two (2) years of professional experience in an administrative or technical field.

Additional experience may be considered in lieu of education

LICENSE REQUIRED: Valid Driver License

Candidates with accreditations earned in a foreign institute are encouraged to apply.

Note: Per Metro Ordinance No. SO94-1078. All employees of the Metropolitan Government shall be residents of the State of Tennessee or become residents of the state within six (6) months of employment as a prerequisite to employment with the Metropolitan Government.

Preferred Experience, Knowledge, Skills, and Abilities

• Experience using Faster Fleet or similar Fleet information system

• Proficient in Microsoft Office Software to include Excel, Word, and Power Point

• Experience planning and organizing comprehensive business and administrative services

We are an equal opportunity employer that values diversity at all levels. All individuals, regardless of personal characteristics, are encouraged to apply.

Metro Nashville Government respects the religious beliefs and practices of all employees and will make, on request, an accommodation for such observances when a reasonable accommodation is available that does not create an undue hardship on business operations.

Requests for ADA or other protected accommodations for the recruitment process should be directed to Human Resources at 615-862-6640.

Full-time, Civil Service positions -

10 Vacation Days per year (increasing after 5 years of service)

1 Sick Day per month

12 Paid Holidays per year

Public Safety - Sworn and Civilian positions -

20 vacation days per year

3 Personal days per year

1 Sick Day per month

12 paid holidays per year

Part-time, Non Civil Service positions - Visit HR and Benefits webpages for more information.

Full-time, Non Civil Service positions - contact hiring department for benefits information

Seasonal/Temporary positions - no benefits offered.

01

Do you have a valid Driver License?

• Yes

• No

  02

  What is the highest level of education you have completed?

• No diploma

• High School Diploma or equivalent

• Associate's Degree

• Bachelor's Degree

• Master's Degree

  03

  Indicate your years of professional experience in an administrative or technical field.

• less than 1 year

• 1 year

• 2 - 3 years

• 4 - 5 years

• 6 or more years

  04

  Describe your professional experience in an administrative or technical field. If no experience, please type "N/A"

  05

  Describe your experience using Faster Fleet or similar Fleet information system. If no experience, please type "N/A"

  06

  Describe your professional experience using Microsoft Office suite such as Excel, Word, and Power Point. If no experience, please type "N/A"

  07

  Describe your experience planning and organizing comprehensive business and administrative services. If no experience, please type "N/A"

  Required Question

Agency

Metropolitan Government of Nashville & Davidson County

Address

Human Resources Department 700 President Ronald Reagan Way, Suite 201 Nashville, Tennessee, 37210

Phone

(615) 862-6640

Website

http://www.nashville.gov/Human-Resources/Employment-Opportunities.aspx

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