Position Summary:

The Preventive Maintenance Manager provides leadership and day-to-day management of the Preventive Maintenance Team (PMT) to extend the life of maintained equipment. Will work collaboratively with all stakeholders through completion of PM Activities.

Monday - Thursday: 4:00 AM - 2:45 PM On campus Position (45 minute meal break)

About the Work Unit:

Facilities provides facilities support for all construction, renovation, and routine maintenance of University space and facilities; housekeeping services for approximately 5.8 million square feet of academic, administrative, residential, and recreational space; grounds care for 330 acres that are a registered arboretum; turf care for athletic fields; and utilities for the University Central and the Medical Center.

Facilities annual budget exceeds $100 million in operating expenses and includes over 400 employees. This branch manages major capital project expenditures totaling $125 million annually and facility renewal, replacement, and large maintenance project expenditures totaling $20 million annually. The Facilities Business Operations Center provides support to the entire department, specifically regarding the areas of Finance, Employee Relations, Systems, Contracts and General Administration.

Key Functions and Expected Performance:

• Planning and scheduling of all preventive, predictive and corrective maintenance activities.

• Creation and maintenance of a plan to expand the PM Program to include additional equipment.

• Ensure all training is completed by Preventive Maintenance Team.

• Provide technical assistance to PM Team and other Stakeholders as needed.

• Develop and maintain department budget.

• Ensure PM Team has all the tools, equipment and parts needed to complete PM Activities.

• Create, maintain, and report all preventive maintenance equipment checklists to be utilized in VUMO CMMS.

• Lead the implementation of all preventive maintenance contracts and activities utilizing internal (Preventive Maintenance Technicians) and external resources (contractors/vendors).

• Ensure that all service contracts are maintained and administered in an efficient manner with close coordination with Facilities Finance Team and VU Procurement.

Job responsibilities listed herein are intended to be a thorough representation of the duties, responsibilities, expectations, and qualifications for this specific

role at the time of hire but should not be considered all-encompassing as actual responsibilities may evolve to include additional duties as assigned based on

organizational and operational needs.

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Position Description

• Lead the development of a safe, effective, and efficient work control plan through planning and scheduling of work for various preventive maintenance activities.

• Create, maintain, and publish planned maintenance schedules for all assets serviced by VUMO.

o Responsible for day-to-day management of PMT and PM Supervisor.

o Maintenance should be planned to accommodate all assets in the building to avoid multiple trips back to the building(s)

• Create and maintain documents and records for regulatory compliance purposes and building system warranties.

• Monitor Asset system for modified assets to allow schedule modifications (PM Routes, PM Schedules)

Continuous Improvement

• Review all outstanding work orders to identify incomplete, overdue, or unscheduled work orders. Utilizing this information, develop new PM Activities to reduce reactive maintenance.

• Verify effectiveness of PM activities by monitoring reactive work orders

• Collaborate with Facilities Support team to capture metrics for both preventive and reactive work orders.

• Continuously assess and review PM Standards for effectiveness and compliance.

• Closely collaborate PM Activities with all Stakeholders including Building Occupants, VUMO Partners to ensure seamless completion.

Supervisory Relationships:

This position does have supervisory responsibilities including Preventive Maintenance Technicians and Preventive Maintenance Supervisor. Reports to the Asset Manager.

Education and Certifications:

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A High school diploma or GED is required.

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Bachelor’s degree is preferred.

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Must have and maintain a valid driver's license and a satisfactory driving record. Vanderbilt University engages a third party to provide continuous up-to-date notifications regarding negative changes to motor vehicle records.

Experience and Skills:

• 5 years of progressively responsible experience planning and scheduling the maintenance of facilities systems or an equivalent combination of education, training, and experience.

• Demonstrated ability to forecast 5-year maintenance plans which anticipate and support renewal schedules.

• Demonstrated knowledge of mechanical systems, procedures and maintenance requirements.

Job responsibilities listed herein are intended to be a thorough representation of the duties, responsibilities, expectations, and qualifications for this specific

role at the time of hire but should not be considered all-encompassing as actual responsibilities may evolve to include additional duties as assigned based on

organizational and operational needs.

3 of 3

Position Description

• Demonstrated track record of assessing factors such as criticality of work, advance notification, impact assessment, labor availability, frequency and magnitude of tasks, efficiency of operations in planning work.

• Demonstrated experience with supporting, coordinating, and scheduling preventive and corrective maintenance tasks.

• Demonstrated ability to read and interpret blueprints, drawings, and specifications.

• Effective communication skills and a demonstrated ability to establish and maintain effective relationships with staff, customers, vendors, and management.

• Strong organizational, prioritization and project management skills.

• Expertise in MSOffice (Word, Excel, Outlook, Teams, Power BI and PowerPoint) with advanced abilities in Excel.

• Demonstrated ability to make data informed recommendations.

• Lifting (50 lbs), Sitting, Standing, Repetitive Movement, Balancing, Reaching, Twisting, Bending, Climbing, Carrying, Pushing/Pulling, Climbing Ladders, working from platforms/heights

• Knowledge of best practices related to preventive maintenance in all trades is preferred.

• Demonstrated knowledge of personal protective equipment, Safety Data Sheets, proper application of Lock Out Tag Out, confined space limitations, and other safety procedures is preferred.

Commitment to Equity, Diversity, and Inclusion At Vanderbilt University, we are intentional about and assume accountability for fostering advancement and respect for equity, diversity, and inclusion for all students, faculty, and staff. Our commitment to diversity makes us who we are. We have created a community that celebrates differences and lets individuality thrive. As part of this commitment, we actively value diversity in our workplace and learning environments as we seek to take advantage of the rich backgrounds and abilities of everyone. The diverse voices of Vanderbilt represent an invaluable resource for the University in its efforts to fulfill its mission and strive to be an example of excellence in higher education. Vanderbilt University is an equal opportunity, affirmative action employer. Women, minorities, people with disabilities, and protected veterans are encouraged to apply.