Discover Vanderbilt University Medical Center: Located in Nashville, Tennessee, and operating at a global crossroads of teaching, discovery, and patient care, VUMC is a community of diverse individuals who come to work each day with the simple aim of changing the world. It is a place where your expertise will be valued, your knowledge expanded, and your abilities challenged. Vanderbilt Health recognizes that diversity is essential for excellence and innovation. We are committed to an inclusive environment where everyone has the chance to thrive and where your diversity of culture, thinking, learning, and leading is sought and celebrated. It is a place where employees know they are part of something that is bigger than themselves, take exceptional pride in their work and never settle for what was good enough yesterday. Vanderbilt’s mission is to advance health and wellness through preeminent programs in patient care, education, and research.

Organization:

VICTR

Job Summary:

Research Strategy & Program Specialist – VICTR

JOB SUMMARY

In your pivotal role Research Strategy & Program Specialist you will serve as a resource, providing personalized assistance to internal VUMC faculty and staff members, as well as to external research colleagues, on a very diverse portfolio of research projects under occasional guidance.

About the Department:

The Vanderbilt Institute for Clinical & Translational Research (VICTR) is Vanderbilt’s virtual home for clinical and translational research. Supported by Vanderbilt University Medical Center’s Office of Research and the NIH-sponsored Clinical and Translational Service Award (CTSA), the mission of the institute is to transform the way ideas and research discoveries make their way from origin to patient care. VICTR functions to help researchers and clinicians do their jobs better by providing tools and support to improve the quality of research, publications, grant writing, and training for future doctors and researchers. For more information, please visit https://victr.vumc.org/.

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KEY RESPONSIBILITIES

• Provide research support consultation and services to all levels of research colleagues.

• Collaborate with internal and external customers to evaluate current services for continual improvement and the development of new research services.

• Educate the research community regarding resources available to clinicians and researchers to improve all aspects of the research enterprise.

• The responsibilities listed are a general overview of the position and additional duties may be assigned.

TECHNICAL CAPABILITIES

RESEARCH SERVICES (INTERMEDIATE)

• Demonstrates proficiency in advising and assisting researchers and clinicians in improving the quality of research and grants by identifying collaborators, connecting investigators with resources/funding opportunities, and developing tools to further the research enterprise. Identifies barriers to optimal study execution and formulates, implements, and assesses solutions to those barriers. Identifies resources needed for the timely & successful completion of research projects. Provides available resources for preparing grant proposals, identifying study funding, ongoing financial management safety committees, IRB submissions, scientific review submission, study feasibility, recruitment methods, data management, and study implementation. May assist in the development of study budgets and billing grids to facilitate capture of all study costs and compliance with regulations. May assist in the development of reports, manuscripts, and other strategies for dissemination of research findings.

REGULATORY SERVICES (NOVICE)

• Demonstrates the ability to assist investigators with federal, state, and local laws, guidance documents, GCP/ICH guidelines, VUMC Institutional policies, and HRPP/IRB policies and procedures while meeting the objectives of the VUMC research community. Has exposure to identifying solutions and developing improvement processes for research and regulatory issues. With guidance, assists in managing and facilitating IRB regulatory assurance(s), contracts, agreements, and IRB policies and procedures. Tracks the progress of clinical research protocols through each step of the regulatory/administrative process and follows up as necessary to ensure efficient service. Assists with coordination of the ongoing analysis and modification of protocols. May recommend amendments to study protocols, as appropriate. Assists with assuring adherence to FDA and other regulatory guidelines.

QUALITY ASSURANCE (NOVICE)

• Demonstrates the ability to collaborate in critically analyzing current research practices and policies through observation, data collection, peer reviews, literature reviews, interviews, and industry analysis to assess quality of existing workflow processes and identify improvements needed to maximize quality and efficiency. Possesses sufficient knowledge to assist in developing and implementing training programs on the strategic application of IRB policies and procedures, federal mandates and guidelines, GCP/ICH guidance, and other applicable topics (e.g., budget development, research billing, grants, contracts, COI). Provides ongoing assistance, consultation and education to research personnel regarding quality assurance.

OPERATIONAL SERVICES (NOVICE)

• Possesses fundamental proficiency in providing basic guidance on operational goals, business strategies, ethical considerations, regulatory mandates, and institutional practices, policies and workflow. Has assisted investigators, key study personnel, and other team members in the development of data tools, record keeping, study budgets, process improvement plans, and efficient timelines for research studies. Assists with the development, implementation, and maintenance of comprehensive electronic systems including reporting to sustain efficient operations.

TECHNOLOGY SERVICES (INTERMEDIATE)

• Demonstrates the ability to broaden the institutional and national research community’s exposure to available digital tools and products. Provides training, education, and assistance on use of digital services. Collaborates with technical professionals to inform the build, maintenance, and enhancement of electronic platforms and systems to support the needs of clinical researchers and projects, as well as objectives of the research enterprise. Helps develop content and design usability and accessibility to determine user experience.

BASIC QUALIFICATIONS

• Bachelor's Degree (or equivalent experience) (Required)

• 2 year relevant experience (Required)

Our professional administrative functions include critical supporting roles in information technology and informatics, finance, administration, legal and community affairs, human resources, communications and marketing, development, facilities, and many more.

At our growing health system, we support each other and encourage excellence among all who are part of our workforce. High-achieving employees stay at Vanderbilt Health for professional growth, appreciation of benefits, and a sense of community and purpose.

Core Accountabilities:

Organizational Impact: Executes job responsibilities with the understanding of how output would affect and impact other areas related to own job area/team with occasional guidance. Problem Solving/ Complexity of work: Analyzes moderately complex problems using technical experience and judgment. Breadth of Knowledge: Has expanded knowledge gained through experience within a professional area. Team Interaction: Provides informal guidance and support to team members.

Core Capabilities :

Supporting Colleagues:- Develops Self and Others: Invests time, energy, and enthusiasm in developing self/others to help improve performance e and gain knowledge in new areas.- Builds and Maintains Relationships: Maintains regular contact with key colleagues and stakeholders using formal and informal opportunities to expand and strengthen relationships.- Communicates Effectively: Recognizes group interactions and modifies one's own communication style to suit different situations and audiences. Delivering Excellent Services:- Serves Others with Compassion: Seeks to understand current and future needs of relevant stakeholders and customizes services to better address them.- Solves Complex Problems: Approaches problems from different angles; Identifies new possibilities to interpret opportunities and develop concrete solutions.- Offers Meaningful Advice and Support: Provides ongoing support and coaching in a constructive manner to increase employees' effectiveness. Ensuring High Quality: - Performs Excellent Work: Engages regularly in formal and informal dialogue about quality; directly addresses quality issues promptly.- Ensures Continuous Improvement: Applies various learning experiences by looking beyond symptoms to uncover underlying causes of problems and identifies ways to resolve them. - Fulfills Safety and Regulatory Requirements: Understands all aspects of providing a safe environment and performs routine safety checks to prevent safety hazards from occurring. Managing Resources Effectively: - Demonstrates Accountability: Demonstrates a sense of ownership, focusing on and driving critical issues to closure.- Stewards Organizational Resources: Applies understanding of the departmental work to effectively manage resources for a department/area.- Makes Data Driven Decisions: Demonstrates strong understanding of the information or data to identify and elevate opportunities. Fostering Innovation:- Generates New Ideas: Proactively identifies new ideas/opportunities from multiple sources or methods to improve processes beyond conventional approaches.- Applies Technology: Demonstrates an enthusiasm for learning new technologies, tools, and procedures to address short-term challenges.- Adapts to Change: Views difficult situations and/or problems as opportunities for improvement; actively embraces change instead of emphasizing negative elements.

Position Qualifications:

Responsibilities:

Certifications:

Work Experience:

Relevant Work Experience

Experience Level:

2 years

Education:

Bachelor's

Vanderbilt Health recognizes that diversity is essential for excellence and innovation. We are committed to an inclusive environment where everyone has the chance to thrive and to the principles of equal opportunity and affirmative action. EOE/AA/Women/Minority/Vets/Disabled