Title: ACCOUNTS RECEIVABLE SUPERVISOR, FULL TIME (35-40 HOURS) EXEMPT, WEST COAST DISTRICT OFFICE, NATIONAL CITY Location: United States-California-National City Job Number: 24000482 · Do you desire a career with growth potential? · Come work for us as a FEDERAL EMPLOYEE , and help support our mission by providing customers with quality goods and services at a savings and to support quality of life programs for active duty military, retirees, reservists and their families! By choosing to work for the NEXCOM Enterprise, you will enjoy one of the best benefit packages available anywhere: PAID ANNUAL AND SICK LEAVE MEDICAL/DENTAL INSURANCE FLEXIBLE SPENDING ACCOUNT PENSION PLAN 401k SAVINGS PLAN LIFE INSURANCE TAX FREE SHOPPING PRIVILEGES FREE BUS PASSES/FREE PARKING DISCOUNTED TICKETS AT MWR ACCESS TO NAVY LODGE HOTELS WORLDWIDE Job Summary: Serves as supervisor of associates involved in accounts receivable functions. Responsible for collection control and timely submission of accounting data to the centralized accounting activity. Duties and Responsibilities: Plans assigns and supervises associates engaged in various accounts receivable and monthly comparative analyses reports. Makes assignments and reassignments as required. Provides on-the-job training and orientation instructions on new procedures providing guidance and assistance to subordinates in connection with problems encountered. Reviews work of subordinates provides input for performance appraisals recommends personnel actions as necessary. Recommends approval disapproval of leave promotes employee morale and attempts to resolve employee relations problems. Supervises employees involved in the performance of functions which include accounts receivable accounts payable bookkeeping cash control sales audit and expenses. Monitors a wide variety of reports and source documents and resolve discrepancies found. - Reviews and analyze the preliminary operating results relating to sales receivables expenses and income. Identifies discrepancies determining cause and as appropriate taking correction action. Identifies inefficient practices and or inadequacies in the Navy Uniform Support Center financial information system. Develops and forwards required financial reports and data to appropriate management and or accounting office. Performs statistical analysis and prepares specific reports on such matters as receivables sales payables and expenses. Assists in establishing revised procedures and makes recommendations which may assist in the improvement of the financial position of the Exchange. Prepares monthly reconciliations and adjustments. Maintains contact with appropriate NEXCOM Exchange managers to ensure the prompt receipt of documents required to accurately record accounting transactions of the Exchange. Personally performs the more difficult receivable duties performs various audits on documents checks A R s and special order printouts for agreement with documents processed earlier rechecks tapes and balances for accuracy prepares monthly balance due reports. Solves problems of varying degrees of difficulty pertaining to accounting documents. Keeps supervisor informed of overall work operations and problems requiring policy decisions. Ensures that appropriate records and logs are maintained for reference and control purposes. Establishes necessary procedures in this connection. Composes the more difficult and detailed correspondence in response to inquiries from customers NEX s. Such replies may involve extensive research and analyses in order to determine basis and reason for discrepancy. Maintains and coordinates with other organizational elements in connection with related accounting functions. Works under the general supervision of a designated supervisor who makes assignments and is available for guidance and assistance. Exercises initiative and judgment and is expected to resolve unusual and difficult accounting problems which arise. Refers questions of policy and of a precedent setting nature to supervisor for assistance. Review is made in terms of collections made amounts of write-offs and timeliness of the work accomplished by the unit. Manages resources and controls cost and other direct and indirect expenses to achieve the required objectives. Initiates and assists in testing and modifying existing and new programs. Develops operational and procedural instructions for users and identifies and analyzes problems in system design. Coordinates and recommends to NEXCOM Code I possible adjustments and changes to existing system. Assists in the development of operating budgets. As required analyzes past performance and indicates trends to develop realistic forecasts. Carriers out EEO policies and communicates support of these policies to subordinates. Write performance reviews and conducts performance evaluation meetings. May compile the Daily Sales Summary Report from register readings received daily for each department and from Daily Sales Cash Reports by entering appropriate retail and service sales as well as other required data obtained into the CRT unit. May validate the accuracy of RGR data moving from the merchandising system to the accounting system. May maintain daily duplicate RGR reports and makes corrections as necessary. Performs other related duties as assigned Qualifications: GENERAL EXPERIENCE 3 years of responsible experience in clerical or administrative work that required arithmetic aptitude and ability to apply procedures for recording and compiling detailed data accurately. OR SUBSTITUTION OF EDUCATION FOR EXPERIENCE One year of academic study above the high school level may be substituted for nine months of experience up to a maximum of a 4 year bachelor s degree for 3 years of general experience. AND SPECIALIZED EXPERIENCE 1 year of experience that required using established accounting and related processing procedures in performing the following analyzing and classifying or recording transactions balancing reconciling adjusting or examining accounts developing or verifying accounting data for reports statements and schedules or preforming prescribed analyses of accounting data.