Administrative Assistant I

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Administrative Assistant I

Salary

$48,769.92 - $59,538.00 Annually

Location

Nevada City, CA

Job Type

Full Time

Job Number

2018-0029

Department

Sheriff-Administration

Opening Date

09/17/2024

Closing Date

9/30/2024 5:00 PM Pacific

• Description

• Benefits

• Questions

Definition and Class Characteristics

Interviews will be held on October 10, 2024

The Sheriff's Office is looking for a self-motivated, hardworking Administrative Assistant to join their law enforcement team. If you thrive with organizing, problem-solving, and coordinating activities to meet demands and critical deadlines, then consider a career with the Nevada County Sheriff's Office!

Examples of essential duties:

• Provide general office support.

• Conduct research and analysis for special projects as assigned.

• Assists in planning, tracking and organizing budgeting activities

• Uses accounting principles and spreadsheets for duties including accounts payable, accounts receivable, and other fiscal tasks.

• Gathers, maintains, and analyzes various administrative data and prepares reports.

• Researches and processes various departmental documents, records, and forms requiring contract interpretation and administration.

• Reviews, researches, and responds to correspondence and inquiries from employees and the public and provides information to resolve complaints.

• Plans, prioritizes and coordinates Sheriff's Office events.

• Conduct research and analysis for special projects as assigned.

• Provides administrative and customer service support.

  KNOWLEDGE AND SKILLS REQUIRED:

  Knowledge of:

• Principles, practices and procedures of office management, including personnel and financial recordkeeping, report preparation and records management techniques

• Basic budgetary principles and practices.

• Functions and organization of municipal government

• Use and application of computerized data management, word processing, and spreadsheet programs

• Data collection, analysis and manipulation techniques

• Accurate English usage, including spelling, grammar, punctuation, and vocabulary

• Business letter writing and report preparation

• Operation of common office equipment, including a personal or online computer, facsimile (FAX), photocopiers and printers

  Skill in:

• Organizing, prioritizing, coordinating and assigning work activities with minimum direction to meet critical deadlines

• Performing and detailing research and gathering, tabulating and communicating data

• Developing systems for improving departmental efficiency and service

• Reading, interpreting, and explaining rules, laws, policies and procedures

• Working independently and making decisions on procedural matters within established guidelines

• Making arithmetical calculations with speed and accuracy

• Speaking and writing effectively

• Utilizing spread sheets and other software applications

• Establishing and maintaining effective working relationships with those contacted in the course of work

  EDUCATION AND EXPERIENCE REQUIRED:

  Level I: Equivalent to two years of college level course work from an accredited college or university, with classes in public administration, political science, business administration, economics or a related field and one year of responsible experience in office management, administrative analysis, personnel management, budgetary analysis, or accounting. Additional qualifying experience may be substituted for the required education on a year for year basis.

  Temporary positions assigned to the Sheriff's Office as special project investigators require equivalent of completion of twelfth grade and a minimum of three years experience within the past five years in law enforcement in either a sworn or non-sworn capacity.

  Level II (in addition to the above): Two years of responsible administrative experience at a level equivalent to Nevada County's classification of Administrative Assistant I.

  Licenses and Certificates

  Possession of a valid California driver's license within 30 days of hire. Some positions may require typing at a net rate of 40 wpm.

  Other Requirements Some positions must submit to and pass a medical examination and a background investigation.

  Why the Nevada County Sheriff's Office ? Our leadership values employee development and engagement, promotes open and clear communication, sets us up to be a high-performing organization, and recognizes our contributions. Our leadership connects with the community, listens to them, and provides significant programming to keep us safe and healthy and balanced.

  We are an equal opportunity employer and value diversity at our agency. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status. We will ensure that individuals with disabilities are provided with reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation.

  To view the job specification, please click here. (https://www.governmentjobs.com/careers/mynevadacounty/classspecs/1294464?keywords=administrative%20assistant%20&pagetype=classSpecifications)

Benefits Guide

The Benefits Guide (https://www.nevadacountyca.gov/DocumentCenter/View/50968/Nevada-County-2024-Open-Enrollment-Benefits-Guide) is a comprehensive document for employees of the County of Nevada. Information contained in this summary of benefits is not a binding document. Refer to specific unit summaries and agreements (MOUs) (https://nevadacountyca.gov/475/Memoranda-of-Understanding-MOUs) for additional benefit information for each employee group.

Health Insurance

The County sponsored plan for 2024 is the PERS Gold PPO, but you can also choose plans from providers such as Anthem, Blue Shield, and PORAC (if you are a member) to suit your needs.

2024 Health Insurance Plans

• Anthem Select HMO

• Anthem Traditional HMO

• Blue Shield CalPERS Access+ HMO

• Blue Shield Trio HMO

• Kaiser HMO

• PERS Gold PPO (County sponsored plan)

• PERS Platinum PPO

• PORAC (Available to PORAC members only)

Flexible Spending Accounts

The County offers employees the option to contribute to a pre-tax medical FSA and dependent Care FSA.

Life Insurance

Voya is the County's life insurance provider. We offer the following products through Voya:

• Basic Accidental Death and Dismemberment

• Basic Term Life

• Optional Accidental Death and Dismemberment plans

• Optional Dependent Term Life

• Optional Term Life

Dental & Vision Insurance

Nevada County employees can opt to receive dental and vision insurance without opting for health insurance coverage as well. This will give employees more flexibility to match their choice of insurance plans to their specific needs. Delta Dental is the dental provider offered through Nevada County and VSP Vision Care is our vision care provider.

Retirement

The County is a member of the CalPERS retirement system and provides the opportunity for voluntary contributions to a 457 deferred compensation account through Nationwide by way of pre-tax and Roth payroll deductions.

CalPERS Miscellaneous Tiers:

Tier 1 (Classic-former employee originally hired on or before 12/13/12 and are returning to Nevada County) 2.7% @ 55

Tier 2 (Hired by a CalPERS employer between 12/14/12-12/31/12 and coming to Nevada County with less than 6 months between separation from former CalPERS employer and hire date with Nevada County) 2%@60

Tier 3 (Hired by first CalPERS employer on or after 1/1/13 or having a break in service of more than six months between another CalPERS employer and Nevada County) 2%@62

CalPERS Safety tiers:

Tier 1 (Classic-former employees originally hired on or before 12/13/12 and are returning to Nevada County) 3% @ 50.

Tier 2 (Hired by a CalPERS employer between 7/2411-12/31/12 and coming to Nevada County with less than 6-months between separation from former CalPERS employer and hire date with Nevada County) 3% @ 55.

Tier 3 (Hired by any CalPERS employer on or after 1/1/13) 2.7% @ 57.

We encourage you to visit the CalPERS home page,www.calpers.ca.gov, to search related information about the retirement plans noted here so that you fully understand what your retirement formula means to you.

NEVADA COUNTY IS AN EQUAL OPPORTUNITY EMPLOYER

Any information on this page or documents and links are subject to change without notice.

Nevada County Human Resources Department

950 Maidu Avenue, Nevada City, CA 95959 (530) 265-7010 option 2

Human.resources@nevadacountyca.gov

www.nevadacountyca.gov

01

Which of the following choices best describes your level of education?

• Did not graduate High School or GED

• High School or GED

• One year to less than two years

• 60 semester or 90 quarter units or more

• Associates Degree

• Bachelor's Degree

• Master's Degree

  02

  Which of the following best describes your years of experience in office management, administrative analysis, personnel management, budgetary analysis, and/or accounting?

• No experience

• Less than one year

• 1 year to less than 2 years

• 2 years to less than 3 years

• 3 years to less than 4 years

• 4 years to less than 5 years

• 5 years to less than 6 years

• 6 or more years

  03

  The Administrative Assistant spends their time and the time of others on what's important; can quickly sense what will help or hinder accomplishing a goal; eliminates roadblocks and creates focus. Please tell us about your experience in priority setting.

• I have not had education, training, or experience in performing this task.

• I have had education or training in how to perform this task but have not yet performed it on the job.

• I have performed this task on the job. My work on this task was monitored closely by a supervisor or senior employee to ensure compliance with proper procedures.

• I have performed this task as a regular part of a job. I have performed it independently and normally without review by a supervisor or senior employee.

• I am considered an expert in performing this task. I have supervised performance of this task or am normally the person who is consulted by other workers to assist or train them in doing this task because of my expertise.

  04

  The Administrative Assistant is dedicated to meeting the expectations and requirements of internal and external customers; gets first-hand customer information and uses it for improvements in products and services; acts with customers in mind; establishes and maintains effective relationships with customers and gains their trust and respect. Please describe your experience in providing excellent customer service.

• I have not had education, training, or experience in performing this task.

• I have had education or training in how to perform this task but have not yet performed it on the job.

• I have performed this task on the job. My work on this task was monitored closely by a supervisor or senior employee to ensure compliance with proper procedures.

• I have performed this task as a regular part of a job. I have performed it independently and normally without review by a supervisor or senior employee.

• I am considered an expert in performing this task. I have supervised performance of this task or am normally the person who is consulted by other workers to assist or train them in doing this task because of my expertise.

  05

  What is the single most important factor that must be present in your work environment for you to be successfully and happily employed?

  06

  How do your co-workers describe your work style and contributions in your former job?

  07

  As part of our support network, this individual will field a variety of requests throughout the workday and operate with both regular interruptions and competing priorities. Describe a similar situation when you worked in such conditions, and how you felt about it.

  08

  The Administrative Assistant with the Sheriff's Office works daily with confidential information and details. Describe a previous professional situation in which you showed your ability to safeguard confidential information. How do you think an organization like ours should store and protect delicate information?

  Required Question

Agency

County of Nevada

Address

950 Maidu Avenue

Nevada City, California, 95959

Phone

530 265 7010

Website

https://www.nevadacountyca.gov/

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