Job Information
Connecticut College Alumni and Parent Engagement & Annual Giving Coordinator in New London, Connecticut
Alumni and Parent Engagement & Annual Giving Coordinator Bookmark this Posting Print Preview | Apply for this Job
Position Details
Position Information
Position Title Alumni and Parent Engagement & Annual Giving Coordinator
Department Annual Giving -Group
Pay Type Non Exempt
Appointment Type (A) Continuing Full-Time
Hours Per Week 37.5
Number of weeks 52 weeks per year
other - # of weeks 52
Benefits Eligible Full Benefits
Geographical Regional
Qualifies for Relocation Reimbursement No
Work Schedule
Job Description
General Scope of Duties
The Office of Alumni and Parent Engagement ( APE ) and Annual Giving (AG) Coordinator supports programs, communications, and initiatives related to Connecticut College alumni and families. This role is responsible for streamlining and overseeing the day-to-day operations and communications of both offices. This role is responsible for managing administrative processes and budget management — in addition to supporting alumni and family events, communications, and engagement.
Ultimately, this position supports the goals of the Offices of Alumni and Parent Engagement and Annual Giving by promoting lifelong relationships, fostering active and enduring engagement with Connecticut College, and promoting a culture of philanthropy.
General Duties and Responsibilities
Administrative Process
Administrative coordinator for two departments: Alumni and Parent Engagement and Annual Giving.
Serve as APE /AG expert on Advancement CRM Database (Salesforce) and other software needed by division staff
Extract reports, update database, distribute reports, manage Salesforce calendars, etc.
Assist alumni, students, parents, and constituents of the College with all general inquiries via management and oversight of the APE /AG phone lines and general inquiry emails.
Open, distribute, and file mail/correspondence.
Other duties as assigned or as necessary.
Budget Management
File all invoices appropriately, oversee payments for events and vendors, and manage payment gateway.
Reconcile budget monthly for APE and AG.
Reconcile APE & AG PCard transactions.
Volunteer Management
Connecticut College Alumni Association Board of Directors
Attend all meetings. Prepare & distribute confidential minutes
Manage digital volunteer portal by curating all Board/Council materials, oversee trainings, develop agendas, and prepare documents/resources
Reserve on-campus spaces and catering for Board/Council meetings; secure hotel accommodations
Execute surveys after Board/Council meetings
File volunteer contract reports, assigned volunteer role data entries, special mailings/outreach, etc.
Support APE /AG Directors & the 50th Reunion Class by managing Koiné Gold projects, communications, and committee logistics.
Coordinate fundraising and engagement opportunities, update lists of donors, etc.
Events & Marketing Coordinator
Support Alumni & Parent Engagement events by:
Finalizing lists for invitations, overseeing mailing, tracking RSVPs and correspondence
Prepare event materials including name tags, check-in sheets, supplies, and reports
Order, organize, and oversee swag inventory
Fundraising Coordinator
Support reporting for, analysis of, and implementation of AG programs.
Assist AG staff as assigned or as necessary with the preparation and distribution of solicitation materials, emails, mass mailings, and other fundraising activities and programs.
On-Campus Partnerships
Work with on-campus partners to reserve catering and spaces for events and programs.
Partner with the Offices of Human Resources and Financial Aid to coordinate APE /AG student employment including academic-year and Reunion student workers. File paperwork, approve timesheets, and day-to-day itineraries for student workers.
Attend Advancement and other College events as directed (up to 2-3 weekends per year, some evenings).
Education and Skills
High School Diploma required with 2 – 4 years of office experience
Strong written and verbal communication skills
Knowledge of data management systems preferred
Ability to interact well with a variety of people from all aspects of the college and community
Must be highly proficient in all Microsoft Office products, in particular, Excel and Gmail
High integrity needed to handle confidential information
Knowledge of general office equipment
Strong attention to detail
Ability to work a flexible schedule to support special programs such as Reunion/Fall Weekend. May include evenings and weekends
Well-organized, able to work under pressure, meet deadlines, and plan and accomplish goals
Preferred Qualifications
Physical Demands
Driving Required Yes
Salary Range $20.50-$22.50
Covid Vaccine Information
Effective June 8, Connecticut College will no longer mandate the COVID -19 vaccine or boosters. The College strongly recommends that all students and employees be vaccinated and remain updated with their COVID -19 boosters
Applicant Credentialing Thorough applicant credentialing will be conducted on the selected candidate which will include criminal records check, DMV check and depending on the position psychological exam and pre-placement physical.
Posting Detail Information
Open Date 09/06/2024
Applications accepted through
Open Until Filled No
Documents needed to Apply
Required Documents
Resume
Cover Letter
Optional Documents
Supplemental Questions
Required fields are indicated with an asterisk (*).
- What is the highest level of education attained?
GED
High School Diploma
Associates Degree
Bachelors Degree
Masters Degree
PHD
- How many years of experience do you have in this type of position?
0-1
1-3
3-5
5-7
7+
- Are you eligible to work in the U.S.?
Yes
No