Job Title: Executive Assistant to the Chief Information Officer

PVN ID: RF-2412-006602

Category: Clerical/Office Services

Location: RESEARCH FOUNDATION OF C.U.N.Y.

Job Description

General Description

Reporting to the Chief Information Officer, the incumbent serves as a vital support to the executive team, managing budget-related tasks and overseeing special projects. This role requires a proactive and detail-oriented individual with good communication, organizational and financial skills, and the ability to manage multiple priorities efficiently.

Other Duties

• Provides comprehensive administrative support to the CIO, managing complex calendars and scheduling meetings with internal and external stakeholders

• Administers and oversees the budget of the SIS department on behalf of the CIO

• Analyzes budget items, including maintenance contracts, and aids in the development and analysis of bid documents

• Responsible for the procurement of software and hardware, as requested by the SIS staff

• Develops both long-range and annual budgets for the SIS department

• Analyzes maintenance contracts for appropriateness of coverage

• Responsible for adherence to actual expenditures as defined in the budget plan

• Acts as liaison with the senior staff of the Foundation, college administrators and faculty

• Handles routine matters and refers necessary action items to the CIO or refers to the appropriate department head

• Classifies materials and supervises the maintenance of files, both electronic and paper

• Participates in developing IT communication that aligns with the overall goals and objectives of the organization

• Works with department heads to update materials and analyze statistics as necessary

• Coordinates, compiles, analyzes, and produces reports and presentation documents as needed

• Manages special projects from initiation to completion by defining project scope, goals, and deliverables

• Acts as a confidential assistant and handles confidential information with discretion and professionalism

• Performs other duties as assigned

  Qualifications

• Baccalaureate degree required

• Five (5) Years experience

• Strong coordination and follow-through skills

• Excellent computer skills, including proficiency in Microsoft Office Suite

• Adaptability and a willingness to learn new processes and tools

• Excellent writing, verbal, and people skills

• Ability to learn quickly and apply internal and external policies and procedures

• Demonstrated use of independent judgment and initiative

• Ability to interact with all levels of management and external entities

  RFCUNY Benefits RFCUNY Employee Benefits and Accruals

  About the Research Foundation

The Research Foundation of The City University of New York (RFCUNY) is a nonprofit educational corporation founded in 1963 to provide post-award fiscal and administrative support for CUNY’s research and sponsored programs. RFCUNY’s services allow CUNY researchers, faculty, and staff to focus on their intellectual curiosity and scientific discoveries, on projects and programs that serve our local and global communities, proposing concrete solutions to society’s most pressing challenges.

RFCUNY serves as a fiscal agent and works closely with all the CUNY campus Grants Offices to perform the core functions of post-award financial management for CUNY research projects and sponsored programs. These functions include legal assessment and signing of agreements where RFCUNY is named as a fiscal agent; setting up award accounts; preparing sub-awards and assisting PIs in monitoring the work of the recipients of sub-awards; supporting project directors with hiring and managing research project and sponsored program staff; supporting the purchasing and paying for goods and services with grant and program funds; managing financial aspects of projects including accounts receivable, financial reporting, invoicing, budget monitoring, and cost compliance with uniform guidance; ensuring that sponsor financial requirements are met; monitoring compliance with applicable project and financial management rules and laws; supporting the management of independent and external audits and financial reviews; and providing data, information, management expertise, and other supports to CUNY’s research and sponsored programs.

Equal Employment Opportunity Statement The Research Foundation of the City University of New York is an Equal Opportunity/Affirmative Action/Americans with Disabilities Act/E-Verify Employer. It is the policy of the Research Foundation of CUNY to provide equal employment opportunities free of discrimination based on race, color, age, religion, sex, pregnancy, childbirth, national origin, disability, marital status, veteran status, sexual orientation, gender identity, genetic information, marital status, domestic violence victim status, arrest record, criminal conviction history, or any other protected characteristic under applicable law.

Key Features

Department Systems and Information Services

Status Full Time

Annual Salary Range $73,475.00 - $85,721.00

Closing Date Feb 28, 2025 (Or Until Filled)

Bargaining Unit No

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