Job Information
City of New York Acquisitions Transaction Manager in New York, New York
Job Description
DCAS's mission is to make city government work for all New Yorkers. From managing New York City’s most iconic courthouses and municipal buildings, to purchasing over $1 billion annually in goods and services for more than 80 City agencies what we do ensures that all agencies can deliver on their mission. Our reach touches every facet of city government and is instrumental to the successful day-to-day operations of the City of New York.
Our commitment to equity, effectiveness, and sustainability guides our work providing City agencies with the critical resources and support needed to succeed, including:
Recruiting, hiring, and training City employees.
Managing 55 public buildings.
Acquiring, selling, and leasing City property.
Purchasing over $1 billion in goods and services for City agencies.
Overseeing the greenest municipal vehicle fleet in the country.
Leading the City's efforts to reduce carbon emissions from government operations.
When you work at DCAS, you're not just working for one agency, but in service of them all. It's an opportunity to provide impactful support, quality customer service, and help protect the future of New York City for generations to come. Visit our website at nyc.gov/dcas to learn more about the work we do.
The Real Estate Services (RES) division of DCAS supports the operations of the government of the City of New York by providing services for the City’s real estate needs. RES is responsible for the space planning and management of 37 million square feet, Citywide acquisitions (lease or purchase), sales and other dispositions of City-owned real estate, architectural design and project management, zoning and land use analyses, disposition of 15,000 City-owned lots, property valuation, and financial analysis of real estate transactions.
The RES Leasing & Acquisitions Unit is responsible for finding space for City agency operations and negotiating leases and purchases on behalf of the City. The transactions must satisfy the client agency's requirements and must conform to the City's policies and procedures.
We are seeking to hire one Acquisitions Transaction Manager.
Responsibility #1: Direct daily operation of Property Acquisitions Unit
Ensure all functions and responsibilities are completed:
proper protocols are followed, projects and work are properly documented.
submissions are properly proofread and accurate.
Make recommendations to senior staff with respect to implementing best practices and establishing or updating policies, protocols and procedures.
Responsibility #2: Oversee all acquisitions projects.
Work with client agencies and private sellers on acquisitions projects from initial agency request to purchase by the City.
ensure all milestones and steps in acquisition process are completed according to protocols, and that databases are kept up to date.
work with other RES units, including Financial Services to obtain appraisals, and the General Counsel’s Office for other information necessary to move projects along to completion.
obtain all necessary approvals and signoffs to complete projects.
conduct industry research and keep up to date with NYC real estate industry standards and practices for acquisitions.
Responsibility #3: Assist with Leasing projects.
Either individually or using Tenant Representatives:
Identify site(s) deemed suitable to satisfy the program requirements for the client agency's location and program requirements, and prepare market analysis reports,
Negotiate cost effective commercial leases and licenses on behalf of the City, as Tenant, and in its best interest,
Prepare and maintain project schedules either individually or using Tenant Representatives.
Initiate and maintain project status reports for assigned projects in DCAS Real Estate Services data systems.
Communicate with client agencies on a timely basis to keep the clients fully informed on project status, next steps, potential or existing problem issues, budgets, and risk mitigation.
Manage the development and timely completion of required legal documents such as leases, licenses, amendments, notices, etc. using in-house counsel.
Partner with Real Estate Services’ Design and Project Management (D&PM) unit to ensure that everything required to successfully negotiate a term sheet with the Landlord is completed on time and a lease is fully executed to satisfy the client agency requirements.
Provide time-sensitive and accurate transaction related data to support the acquisition of Section 195 and Section 197(c) approvals as mandated by the New York City Charter. This may include public testimony regarding the acquisition of real property on behalf of the City.
Prepare required decision-support documentation and present to the Office of Management and Budget for transaction approval.
To Apply:
Please go to cityjobs.nyc.gov or www.nyc.gov/ess for current NYC employees and search for Job ID #631500.
NO PHONE CALLS, FAXES OR PERSONAL INQUIRIES PERMITTED.
NOTE: ONLY THOSE CANDIDATES UNDER CONSIDERATION WILL BE CONTACTED.
Qualifications
- A four-year high school diploma or its educational equivalent and six years of satisfactory, full-time, progressively responsible experience in real property management, at least 18 months of which must have been in a managerial capacity involving the supervision of a large staff of property management agents and/or housing development specialists and requiring independent decision-making concerning program management or planning, allocation of resources and the scheduling and assignment of work. "Progressively responsible experience" must
be demonstrated by a work history of promotions and/or assumption of increasingly responsible duties and assignments. Experience in building construction or renovation; management of residential, commercial, industrial, or waterfront properties, including both renting and operating; or site management in connection with housing or with reconstruction/rehabilitation projects; supervision of receivership, tenant relocation and anti-abandonment work in housing and other properties, and buildings owned, managed, to be acquired by the City, or at risk of being abandoned; or building maintenance will be accepted up to a maximum of three years toward meeting the general requirements; or
A baccalaureate degree from an accredited college and four years of experience described in "1" above, including eighteen months of experience in managerial capacity; or
A satisfactory combination of education and/or experience equivalent to "1" or "2" above. However, all candidates must have eighteen months of managerial experience. Education at an accredited college or university may be substituted for general work experience (but not for the 18 months of managerial experience described above) at the rate of 60 college semester credits for one year of acceptable experience up to a maximum of 4 years of college for 2 years of experience.
To be acceptable, experience in property management must have included both renting and operating the managed properties. Experience in renting must have included interviewing prospective tenants, qualifying tenants' income and background, and/or assuring that vacancies are ready for occupancy. Experience in operating must have included overseeing maintenance and repair of building operating systems, and overseeing staff to assure that necessary work is properly completed.
To be acceptable, experience in site management must have included on-site rental and maintenance of buildings.
To be acceptable, experience in relocation must have included negotiation with tenants to surrender leases for cash consideration or for an alternative site, and determining tenant eligibility for benefits.
Additional Information
The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.