Co-op Housing Community located in Chelsea, Manhattan is seeking to hire a Temporary to Permanent Administrative Assistant to support the 4-person Apartment Transfers Department. This position will start ASAP, requiring 5 days a week on-site from 9am-5pm (35-hour week). When permanent, this is a Union position offering a robust benefits package. This is a great opportunity for someone with an interest in real estate to be in a front-facing role and part of a close-knit team.

Responsibilities:

1. OFFERING APARTMENTS

• Select applications for apartments from internal and external waiting lists as directed.
• Create offering letters, mail and file copies with applications.
• Type yellow sheets with list of applicants for mailings.
• Schedule appointments for applicants to view apartments; provide breakdown sheets.
• Answer questions from applicants and cooperators during the viewing process.
• Attach signed breakdown sheets to applications.
• Re-file all applications after current apartment offering has been completed.

1. WAIT LIST

• Answer correspondence from applicants regarding:
• Status of application
• Change in application request (balcony or no balcony, family composition, etc.)
• Request for "hold" status or reactivation from "hold" status.
• Transfer from one waiting list to another.
• Answer inquiries for pre-lottery applicants.
• Refund application fee to applicants removed from list.
• Create check requests for refunds and give to Finance Dept; maintain file of refund requests.
• Send standard "removal from list" letter with refund checks.
• Manage the external waiting list by updating the database in a timely fashion.

1. SUPPORT APT TRANSFERS MANAGER

• Answer questions regarding estates and surrendering of apartments.
• Respond to calls in Manager's absence, or as directed to assist with overflow.
• Issue affidavits for lost Stock Certificates, Bond Certificates and Occupancy Agreements as needed.
• Create letters or forms if needed (yellow sheets, refund letters, etc.)

1. COOPERATOR SUPPORT

• Scan executed Occupancy Agreement to MDS.
• Enter contact and emergency contact information into MDS.
• Receive and send Intercom forms to Restoration Supervisor for new or existing cooperators.
• Type and file letters for Refund of Equity.

1. NEW SHAREHOLDER SETUP

• Scan executed Occupancy Agreement.
• Scan voter's signature page.
• Enter contact and emergency contact information into MDS.
• Receive and send Intercom Forms to Restoration Supervisor.
• Remove new shareholders from the waitlist.

1. STOCK & BOND CERTIFICATES

• Make appointments for cooperators to pick up Stock or Bond Certificates.
• Have cooperator sign for Stock or Bond Certificates.
• Pull Bonds, check bond log and updated accordingly.
• Place matured Bond Certificate in Bond Refund box.

1. RECEPTION

• When assigned, perform all functions including -
• Cover reception during breaks
• Call in any additional moves\deliveries to Security Office.
• Check voicemail and forward calls to relevant staff members.
• Open and distribute incoming mail; organize outgoing mail.
• Moves and deliveries as assigned

Compensation/Benefits:

• 55K base + Amazing Benefits Package
• Union position when permanent

Beacon Hill is an Equal Opportunity Employer that values the strength diversity brings to the workplace. Individuals with Disabilities and Protected Veterans are encouraged to apply.

If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/

Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.

Company Profile:

Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.

Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.

Learn more about Beacon Hill Staffing Group and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.beaconhillstaffing.com .

We look forward to working with you.

Beacon Hill. Employing the Future (TM)

Minimum Salary: 55000.00 Maximum Salary: 55000.00 Salary Unit: Yearly