Job Information
City of New York Administrative Assistant in New York, New York
Job Description
THE SELECTED CANDIDATE WILL BE OFFERED A SALARY BETWEEN $59,116-$67,983.
The Administration for Children’s Services (ACS) protects and promotes the safety and well-being of children and families through child welfare and juvenile justice services and community supports. ACS manages community-based supports and foster care services and provides subsidized childcare vouchers. ACS child protection staff respond to allegations of child maltreatment. In juvenile justice, ACS oversees detention, placement and programs for youth in the community.
The Division of Youth and Family Justice (DYFJ) is responsible for oversight and management of secure and non-secure detention services for juveniles (e.g., youths) and adolescent offenders awaiting disposition in family, criminal, and/or supreme courts. The unit oversees the day-to-day operation and coordinates educational services at our Non-Secure and Limited -Secure facilities for youth who have pending Family Court cases or have been adjudicated Juvenile delinquents and are a risk to the community.
Reporting directly to the Executive Director of Administration, this Administrative Assistant will provide direct administrative support to senior leadership and the facility staff overall. Tasks may include but are not limited to:
Manage the schedule of the Associate Commissioner and other senior staff, as necessary.
Serve as the liaison between ACS staff, contracted vendors, stakeholders, community partners, etc.
Answer and screen incoming calls and direct them to the appropriate party.
Prepare, submit and answer e-mail and correspondence inquiries.
Manage incoming correspondence for facility, ensuring timely and accurate sorting and distribution of document.
Maintain detention facility forms, revisions and ensure timely distribution as needed.
Maintain office supplies inventory, placing orders and distribute to staff as requested.
Ensure copiers are functioning optimally, monitor and order machine supplies and repairs as needed.
Supervise and assign duties to interns.
Maintain Detention staff directories.
Prepare mandatory annual recertification documents for secure detention facility.
Coordinate and archive detention documents through WITS.
Coordinate community volunteer programs.
Assist with planning and organizing large-scale events, including monthly Staff Wellness.
Assist with planning and coordinating programmatic activities and events for youth.
File, scan, maintain and share records as assigned.
ADDITIONAL INFORMATION
THE SELECTED CANDIDATE WILL BE OFFERED A SALARY BETWEEN $59,116-$67,983.
Section 424-A of the New York Social Services Law requires an authorized agency to inquire whether a candidate for employment with child-caring responsibilities has been the subject of a child abuse and maltreatment report.
TO APPLY
APPLICATIONS MUST BE SUBMITTED ELECTRONICALLY USING ONE OF THE OPTIONS BELOW:
For current city employees, go to Employee Self Service (ESS), Recruiting Activities, Careers and search for Job ID#633602.
For all other applicants go to www.nyc.gov/careers and search for Job ID#633602. Click on the "Apply" button.
If you do not have access to a computer, most public libraries have computers available for use.
Only candidates selected for an interview will be contacted.
Qualifications
A baccalaureate degree from an accredited college and two years of experience in community work or community centered activities in an area related to the duties described above; or
High school graduation or equivalent and six years of experience in community work or community centered activities in an area related to the duties as described above; or
Education and/or experience which is equivalent to "1" or "2" above. However, all candidates must have at least one year of experience as described in "1" above.
Additional Information
The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.