Job Information
White & Case LLP Administrative Coordinator, Communications in New York, New York
Firm Summary
Position Summary
Duties and Accountabilities1
- Manage and update project plans to ensure timely delivery of communications initiatives
- Maintain the team's calendar of initiatives including the firm-wide editorial/content calendar
- Assist in organizing team meetings, events, and social outings
- Oversee the annual budget process and provide ongoing management of the budgets for the department and specific areas of the team, including media relations, internal communications, marketing communications, and video production
- Handle expenses and invoicing as necessary
- Serve as a central point of contact for communications queries from within the firm
- Take detailed minutes at team meetings and ensure distribution to relevant parties
- Assist the Head of Communications with the annual compensation and evaluation process
- Manage the department's Microsoft Teams portal
- Manage onboarding efforts for new joiners to the team
- Perform additional administrative tasks as required to support the team's efficiency and success
Qualifications
- At least ten (10) years of experience in an administrative role, preferably within a corporate or legal environment
- Strong proficiency in Microsoft Office Suite (PowerPoint, Word, Excel) and Microsoft Teams
- Demonstrated experience in managing budgets and project plans
- Exceptional attention to detail and organizational skills
- Strong communication and interpersonal skills
- Ability to work independently and as part of a team
- High level of professionalism and discretion
Location and Reporting
- This is a hybrid role based in our New York office.
- This role reports to the Global Head of Communications.
Equal Opportunities
White & Case is an Equal Employment Opportunity (EEO) employer and is committed to creating a diverse and inclusive workplace. It is our Firm's policy to recruit, employ, train, compensate and promote without regard to race, color, religion, creed, national origin, age, gender, sexual orientation, marital status, military or veteran status, disability, genetic information, or any other category protected by applicable law.
Applicants who are interested in applying for a position and require an accommodation during the process should contact talent.acquisition@whitecase.com.
Benefits
White & Case LLP offers a comprehensive suite of benefit programs to all eligible employees, including medical, dental, and vision insurance, life and disability coverage, 401(k) retirement savings, vacation time, and leave programs (including parental leave). Exempt roles are also performance bonus eligible.
The Firm may modify and amend this job description at any time at its sole discretion. Nothing herein creates a contract of employment or otherwise modifies the at-will nature of employment.
1The above is a general description of the essential duties associated with this position and does not represent an exhaustive or comprehensive list of all duties.
White & Case is an Equal Employment Opportunity (EEO) employer and is committed to creating a diverse and inclusive workplace. It is our Firm’s policy to recruit, employ, train, compensate and promote without regard to race, color, religion, creed, national origin, age, gender, sexual orientation, marital status, military or veteran status, disability, genetic information, or any other category protected by applicable law.
Applicants who are interested in applying for a position and require an accommodation during the process should contact lateralrecruiting@whitecase.com.
Minimum Salary: 54900.00 Maximum Salary: 54900.00 Salary Unit: Yearly