Administrative Superintendent of Buildings & Grounds, Level 2 (Provisional)

GENERAL DUTIES

This is a classified managerial position with four (4) assignment levels. Levels are based upon size of staff and campus:

Under general direction, with wide latitude for the use of independent judgment and initiative, oversees and is responsible for areas such as: cleaning, operating, maintaining, repairing and making improvements to the physical plant and grounds of a campus; the safe and effective operation and maintenance of the campus facilities; reviewing of repair/service requests and making inspections; establishing preventive maintenance plans and standards; the implementation of campus sustainability and energy saving measures; and dealing with outside vendors, contractors, federal, state, local and other entities.

• Assists in, or in the absence his/her supervisor, performs higher level administrative assignments and supervision of staff to ensure the safe and effective operation and maintenance of the plant, mechanical equipment and grounds.

• Serves as a principal assistant to a higher level college executive in one or more areas, such as the cleaning, operation, maintenance, repair and improvements of the physical plant and grounds of a community or senior college.

• Prepares the annual budget for the operation and maintenance of the college buildings and grounds under his/her control.

• Directs buildings and grounds staff in all repair, maintenance, and improvements involving major and minor alterations; directs staff in operation of plant, mechanical equipment and grounds.

• Trains staff in proper procedures involving equipment operation and safety procedures.

• Establishes work standards and procedures.

• Evaluates repair and service requests and makes inspections to determine the need for actual and preventive maintenance.

• Oversees operation and repair of vehicle fleet.

• Plans for the direction the rehabilitation, improvement, and repair work involving alterations to buildings and grounds, such as painting, electrical work, heating, ventilating, and air conditioning plant repairs, plumbing, masonry work, carpentry, gardening, and horticulture work .

• Requisitions, distributes and inspects materials, tools and equipment needed for repairs and maintenance.

• Reviews finished work, time spent, and material used for assigned projects.

• Ensures that waste is properly sorted for recycling or disposal and disposed in the proper manner.

• Is responsible for the proper removal of toxic waste under Environmental Health & Safety Office guidelines.

• Coordinates proper storage of toxic and flammable materials- allots proper space and containers if necessary.

• Assists in making surveys for cost estimates, and checks contractual work in progress for conformance with specifications and blue- prints.

• Contracts for maintenance services agreements and ensures adherence to bid specifications; approves payments.

• Is responsible for guaranteeing adherence to bid specifications and approving payments.

• Prepares bid specification for the performance work by contractors for the rehabilitation, improvement, and repair of buildings and grounds, including areas such as painting, electrical work, heating, ventilating, and air conditioning plant repairs, plumbing, masonry work, carpentry, gardening, and horticulture work.

• Develops and oversees preventive maintenance plans and standards.

• Plans for and directs the rehabilitation, improvement, and repair work involving alterations to buildings and grounds, such as painting, electrical work, heating, ventilating, and air conditioning plant repairs, plumbing, masonry work, carpentry, gardening, and horticulture work or prepares bid specifications for the performance of such work by contractors.

• Guides and oversees the implementation of campus sustainability and energy saving measures.

• Acts as a college representative with outside vendors, contractors, federal, state, local and other entities.

CONTRACT TITLE

Administrative Superintendent Buildings-Grounds

FLSA

Exempt

CAMPUS SPECIFIC INFORMATION

Facilities Management and Campus Planning is committed to create college wide efficiencies in service delivery and optimal effectiveness in resource utilization, benefiting the CCNY college community with the design, operation and maintenance of campus buildings, grounds and infrastructure.

Campus Planning arm is charged with the planning, design, architectural specifications and cost estimating of the campus spaces, while Facilities Management arm endeavors to maintain a clean and safe environment conducive to learning, teaching and working.

The Administrative Superintendent of Building and Grounds will report to the Chief Administrative Superintendent of Building & Grounds. The employee will also

• Manage the building automation systems, Automated Logic and Siemens systems. Monitor and advise Engineering staff when necessary. Ensure contracts are in place so as to not create an interruption in service

• Implement measures to enhance our energy efficiency efforts

• Secure funding in advance of major Boiler and Chiller Plant projects. Research vendors and prepare RFQs

• Ensure that all of the campuses cooling towers are maintained properly. Arrange cleaning either with our staff or with our vendor. Inspect all Maintenance Program and Plan (MPP) books to ensure they are up to date and ready for inspection by the NYCDHMH at a moment’s notice

• Ensure our Emergency Diesel Generator service contract is place. Review yearly and prepare RFQ as necessary

• Ensure contracts are in place for diesel fuel delivery to the main Boiler Plant as well as to all the Emergency Diesel fuel tanks across campus

• Collaborate daily with our Space Planning Project Managers to ensure proper measures are taken to support all capital projects as well as in-house projects. Inform the campus community in advance of any building or HVAC shutdowns or road closures in support of these projects. Inform the Project Managers of any project that

might not be able to take place at the time requested

• Respond immediately to any and all HVAC complaints. Assign the appropriate trade for corrective measures

• Assist the Chief Administrative Superintendent in gathering information related to insurance claims resulting from the negligence of onsite contractors and utility companies

• Assist the College’s Environmental Health and Occupation Safety Department in ensuring all trades are up to date with the training necessary for them to perform their assigned tasks

• Assist trades in the procurement of material and tooling necessary to maintain the campus. Maintain detailed documentation including Requisition and Work Order numbers as well as item cost

MINIMUM QUALIFICATIONS

1. A Baccalaureate degree in a related field of study from an accredited college and four years of related experience of which two years must be progressive full-time managerial/administrative experience dealing with a large staff, in the management and/or operation and maintenance of buildings and grounds such as large hotels, educational complexes, large office buildings, large building or hospital complexes, large gardens or parks; OR

2. A valid New York State Registration as an architect and 3 years of related experience of which 1 year must be full-time managerial/administrative experience as described in “1” above; OR

3. A valid New York State professional engineers license and 3 years of related experience of which 1 year must be full-time managerial/administrative experience as described in “1” above; OR

4. A valid New York City High Pressure Boiler Operating Engineers license, a four year high school diploma or its equivalent, and six years of related experience of which four years must be progressive full-time managerial/administrative experience as described in “1” above; OR

5. A four year high school diploma or GED and 8 years of related experience of which 4 years must be progressive full-time managerial/administrative experience as described in “1” above; OR

NOTE: An advanced degree in a managerial field from an accredited college may be substituted for an additional year of managerial/administrative experience.

OTHER QUALIFICATIONS

• Familiar with CUNY’s energy savings demand response program. Review our enrollment annually to ensure

• Familiar with CUNY’s energy savings demand response program. Review our enrollment annually to ensure the appropriate parameters are being implemented

• Experience implementing energy savings strategies for the operation of large scale and complex mechanical systems

• Excellent mechanical aptitude

• Ability to troubleshoot and correct both mechanical and process control problems as they arise

• Excellent working knowledge of boiler and chiller water treatment

• Good aptitude for the operation of the boiler and chiller plants

• Good aptitude for building heating and cooling system

COMPENSATION

Salary $125,000

CUNY's benefits contribute significantly to total compensation, supporting health and wellness, financial well-being, and professional development. We offer a range of health plans, competitive retirement/pension benefits and savings plans, tuition waivers for CUNY graduate study and generous paid time off. Our staff also benefits from the extensive academic, arts, and athletic programs on our campuses and the opportunity to participate in a lively, diverse academic community in one of the greatest cities in the world.

BENEFITS

CUNY offers a comprehensive benefits package to employees and eligible dependents based on job title and classification. Employees are also offered pension and Tax-Deferred Savings Plans. Part-time employees must meet a weekly or semester work hour criteria to be eligible for health benefits. Health benefits are also extended to retirees who meet the eligibility criteria.

HOW TO APPLY

If you are viewing this job posting in CUNYFirst, please click on "Apply Now" on the bottom of this page and follow the instructions. If you are viewing this job posting externally, please apply as follows:

• Go to www.cuny.edu and click on "Employment"

• Click "Search job listings"

• Click on "More options to search for CUNY jobs"

• Search for Job Opening ID number: 28600

• Click on the "Apply Now" button and follow the instructions.

PLEASE NOTE THAT YOU MUST UPLOAD A RESUME IN ANY OF THE FOLLOWING FORMATS: doc, .docx, .pdf, .rtf, or text format.

CLOSING DATE

Open until filled with resume review to begin 07/05/2024

JOB SEARCH CATEGORY

CUNY Job Posting: Managerial/Professional

EQUAL EMPLOYMENT OPPORTUNITY

CUNY encourages people with disabilities, minorities, veterans and women to apply. At CUNY, Italian Americans are also included among our protected groups. Applicants and employees will not be discriminated against on the basis of any legally protected category, including sexual orientation or gender identity. EEO/AA/Vet/Disability Employer.

Job ID

28600

Location

City College of New York