• Job Type: Officer of Administration
• Regular/Temporary: Regular
• Hours Per Week: 35
• Standard Work Schedule: Monday - Friday
• Building: Avery Hall
• Salary Range: $66,000 - $78,200

Position Summary

Reporting to the Director of Administration, the Assistant Director is responsible for the day-to-day operational and financial activities and other processes related to Graduate School of Architecture, Planning and Preservation including all aspects of accounts receivable, accounts payable and purchasing functions of the School are compliant with University and School policies.

Works closely with the Director of Administration, the incumbent will establish and maintain control systems that ensure transactions are properly recorded and accounted for to permit the preparation of reliable financial statements and demonstrate compliance with the United States and local regulations.

The incumbent serves as liaison to various University offices including General Counsel, Human Resources Processing Center (HRPC), Provost Office Controller's Office, Treasurer's Office, Office of Alumni Development (OAD), Accounts Payable, and Purchasing.

The incumbent researches and reconciles discrepancies and disagreements between outside vendors, faculty, staff, and students regarding the status of their accounts. This includes interpreting vendor financial statements, university-produced payment reports, and local entity financial records to facilitate the resolution of problems and maintain constructive working relationships.

Responsible for the reconciliation of GSAPP internal records and University financial systems as well as the distribution of routine financial reports (e.g. monthly reconciliation reports) and non-routine financial analyses. Responsible for maintaining and updating financial database systems.

Performs other duties as assigned.

Responsibilities

Reporting to the Director of Administration, the Assistant Director is responsible for the day to day operational and financial activities and other processes related to Graduate School of Architecture, Planning and Preservation including all aspects of accounts receivable, accounts payable and purchasing functions of the School are compliant with University and School policies. (30%)

Works closely with the Director of Administration, the incumbent will establish and maintain control systems that ensure transactions are properly recorded and accounted for to permit the preparation of reliable financial statements and demonstrate compliance with the United States and local regulations. The incumbent serves as liaison between various University offices including General Counsel, Human Resources Processing Center (HRPC), Provost's Office Controller's Office, Treasurer's Office, Office of Alumni Development (OAD), Accounts Payable, and Purchasing. (20%)

The incumbent researches and reconciles discrepancies and disagreements between outside vendors, faculty, staff, and students regarding the status of their accounts. This includes interpreting vendor financial statements, university-produced payment reports, and local entity financial records to facilitate the resolution of problems and maintain constructive working relationships. (20%)

Responsible for the reconciliation of GSAPP internal records and University financial systems as well as the distribution of routine financial reports (e.g. monthly reconciliation reports) and non-routine financial analyses. (20%)

Performs other duties as assigned. (10%)

Minimum Qualifications

Bachelor's degree or its equivalent required. Minimum 3-5 years related experience required, preferably in financial planning or accounting. Excellent oral and written communication skills are necessary.

Strong computer proficiency (Microsoft Word and Excel), including an in-depth knowledge of spreadsheet packages and familiarity with database design required.

Attention to detail, plus the ability to prioritize multiple tasks to meet deadlines are required. The ability to function independently and to exercise discretion and judgment in sensitive and confidential matters is required.

Knowledge of University systems is preferred.

Preferred Qualifications

Knowledge of University systems is preferred.