Job Description

IN ORDER TO BE CONSIDERED FOR THIS POSITION CANDIDATE MUST BE SERVING PERMANENTLY IN THE TITLE OF ADMINISTRATIVE STAFF ANALYST, OR REACHABLE ON THE CIVIL SERVICE LIST, OR ELIGIBLE UNDER THE 55A PROGRAM.*

The Associate Commissioner for Grants and Fiscal Management (GFM) directs and manages all activities of two critical agency units: Grants Administration and Fiscal Affairs. The Associate Commissioner is responsible for identifying and developing short, medium, and long-range financial and grant funding strategies to support and advance a safety-focused culture, cost-effective operations, and overseeing all matters pertained to accounting for the agency’s expenditures and receivables, while ensuring compliance with applicable federal and State regulations, and directives issued by the Office of the Comptroller and the Office of the Mayor. The Associate Commissioner for GFM collaborates with the Associate Commissioner for Budget and Capital Program Management (BCPM), the Agency Chief Contracting Officer (ACCO) and the Commissioner’s Office to meet or exceed the Department’s project delivery goals.

GRANTS ADMINISTRATION: The role of the Grants Administration office is to manage the forecasting, programming and tracking of federal FHWA, FTA FEMA, DHS and HUD and State funding from various entities, submitting grant applications for discretionary grant opportunities, establishing grant agreements, submitting reimbursement requests of expenditures from various City agencies and non-profit entities. Managing three planning units to work with NYMTC to reflect FHWA, FTA and Emergency Relief grant allocations/awards in the Transportation Improvement Plan (TIP) to ensure proper application of federal and state regulations. Coordinate with multiple City agencies and non-profit entities on all compliance issues and coordinate external audits. This includes coordination of FHWA and state funding flowing through NYSDOT and emergency relief funding flowing through OMB and DHSES. The Unit coordinates the flow of allocated federal and state funds through the City’s capital budget for capitally-eligible projects or through the expense budget for operational expenditures and obtains obligation of federal funds to commence these projects and maintain eligibility. The Unit prepares supporting documents to execute/amend local-aid agreements and is responsible for reimbursement functions.

FISCAL AFFAIRS: The Office of Fiscal Affairs is comprised of four separate units; Contract Payments, Accounts Payable, Revenue / Accounts Receivable and Support Services. All units ensure compliance with Directives issued by the Office of the Comptroller, NYCDCAS and the Office of the Mayor. The office is responsible for the payment of all DOT bills, coordination of the payment process with vendors, working closely with the operating divisions and the Engineering Audit Bureau (EAB) to ensure timely payment of contract invoices. The office works closely with the Grants Administration offices to ensure the timely reimbursement of non-city funding, and manages the accounting of all DOT revenues and with DDC or EDC to process reimbursement packages for grants-funded Capital projects managed by external agencies. The office also works closely with the ACCO, Facilities and Information Technology divisions to monitor spending of centrally procured services.

Qualifications

1. A master's degree from an accredited college in economics, finance, accounting, business or public administration, public health, human resources management, management science, operations research, organizational behavior, industrial psychology, statistics, personnel administration, labor relations, psychology, sociology, human resources development, political science, urban studies or a Juris Doctor degree from an accredited law school, and two years of satisfactory full-time professional experience in one or a combination of the following: working with the budget of a large public or private concern in budget administration, accounting, economic or financial administration, or fiscal or economic research; or in management or methods analysis, operations research, organizational research or program evaluation; or in personnel or public administration, recruitment, position classification, personnel relations, labor relations, employee benefits, staff development, employment program planning/administration, labor market research, economic planning, social services program planning/evaluation, or fiscal management. Eighteen (18) months of this experience must have been in an executive, managerial, administrative, or supervisory capacity. Supervision must have included supervising staff performing professional work in the areas described above.

2. A baccalaureate degree from an accredited college and four years of satisfactory full-time professional experience in the areas described in “1” above, including the 18 months of executive, managerial, administrative, or supervisory experience, as described in “1” above.

3. An associate degree or completion of 60 semester credits from an accredited college and six years of satisfactory full-time professional experience as described in “1” above, including the 18 months of executive, managerial, administrative, or supervisory experience, as described in “1” above.

4. A four-year high school diploma or its educational equivalent approved by a State’s department of education or a recognized accrediting organization and eight years of satisfactory full-time professional experience as described in “1” above, including the 18 months of executive, managerial, administrative, or supervisory experience, as described in “1” above.

5. A combination of education and/or experience equivalent to “1”, “2”, “3”, or “4” above. College education may be substituted for professional experience at the rate of 30 semester credits from an accredited college for one year of experience. However, all candidates must have a high school diploma and at least two years of experience as described in “1” above, including the 18 months of executive, managerial, administrative, or supervisory experience, as described in “1” above.

Additional Information

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.