College Assistant - M.A. Program in Liberal Studies

GENERAL DUTIES

• Under supervision, performs miscellaneous clerical, administrative, research or other work related to the operation of a College or other unit where such work is required on a part-time basis or for a period of limited duration.

• There is one Assignment Level for this position. All personnel perform related work. This specification describes typical assignments; related duties may be assigned as

needed.

• Maximum tenure for any employee in this hourly position is 1040 hours per year.

• Performs routine clerical work; may answer and attend to telephone calls; maintain records,

operate office machines (such as copier), sort and distribute mail, issue keys and identity cards,

act as messenger, and perform related tasks as required.

• Types letters, memoranda, charts, and similar materials.

• Acts as cashier.

• Assists in statistical or research activities. May collect and compile data, code data for computer entry, perform data entry, and run computer reports.

• Performs clerical library work, such as sorting and shelving books, performing data entry into library systems, or binding books and periodicals.

• Assists in instructional programs, including tutoring and assisting students in areas such as reading and mathematics. May assist in speech and hearing therapy, provide musical accompaniment, and/or distribute and collect physical education equipment.

• Enters and maintains departmental records such as inventory control records, rosters, directories, and schedules.

• May operate computers, computer software, and other electronic equipment in performing assigned tasks.

CONTRACT TITLE

College Assistant

FLSA

Non-exempt

CAMPUS SPECIFIC INFORMATION

Under the direction of the Assistant Program Officer and the Executive Officer, the College Assistant will assist with daily operations of the office. The College Assistant will work up to 20 hours per week.

Duties will include, but are not limited to:

• Answering and routing telephone and in-person and email inquiries;

• Assisting with maintaining and updating alumni data;

• Ensuring that the Liberal Studies website is up-to-date;

• Updating and posting faculty contact information and office hours;

• Maintaining and ordering supplies;

• Completing and ensuring delivery of work study timesheets;

• Posting and removing notices from bulletin boards and tables, managing locker program, and updating mailboxes;

• Assists the APO with the course evaluation process;

• Processing forms and receipts for faculty, student and guest speaker reimbursement/payment (for out-of-pocket expenses, honorarium, etc.);

• Handling AV, catering, and facilities requests;

• Assisting the Assistant Program Officer, Executive Officer, and Deputy Executive Officers as needed;

• Assisting in the improvement of alumni outreach and relations;

• Searching for and contacting alumni through social networks (primarily Academic.edu, Facebook and LinkedIn) and university websites.

• Working on social media presence for the program;

• Performing other duties as assigned.

MINIMUM QUALIFICATIONS

• Must demonstrate sufficient skills to perform the duties of the assigned tasks.

OTHER QUALIFICATIONS

Preferred Qualifications:

• One year of office/administrative experience; work experience in an academic or non-profit environment preferred.

• Proficient in Excel, Outlook, and Adobe Pro. Experience maintaining websites, knowledge of social media and CUNYFirst a plus.

• Self-starter with flexibility to perform a variety of tasks.

• Ability to exercise discretion in handling sensitive and/or confidential matters on behalf of the Program.

• Good communication and interpersonal skills.

COMPENSATION

$21.00 per hour

BENEFITS

CUNY offers a comprehensive benefits package to employees and eligible dependents based on job title and classification. Employees are also offered pension and Tax-Deferred Savings Plans. Part-time employees must meet a weekly or semester work hour criteria to be eligible for health benefits. Health benefits are also extended to retirees who meet the eligibility criteria.

HOW TO APPLY

Please click on "Apply for Job" which will bring you to the registration screen. If you are a new user, you must register to apply. If you already have a user ID, please use your existing ID to apply. Please submit a resume, cover letter and contact information for three (3) professional references (name, title, organization, phone number, and email). Please upload all documents in Word or PDF format.

CLOSING DATE

Open until filled

JOB SEARCH CATEGORY

CUNY Job Posting: Support Staff

EQUAL EMPLOYMENT OPPORTUNITY

CUNY encourages people with disabilities, minorities, veterans and women to apply. At CUNY, Italian Americans are also included among our protected groups. Applicants and employees will not be discriminated against on the basis of any legally protected category, including sexual orientation or gender identity. EEO/AA/Vet/Disability Employer.

Job ID

29027

Location

Graduate Center