Job Description

Agency Description

The Department of Small Business Services (SBS) helps unlock economic potential and create economic security for all New Yorkers by connecting New Yorkers to good jobs, creating stronger businesses, and building a fairer economy in neighborhoods across the five boroughs.

Division Description

New York City is a leader in building and supporting neighborhood commercial districts that thrive and innovate. SBS’s Neighborhood Development Division (NDD) assists in the creation and support of community-based development organizations (CBDOs) that advance the growth of commercial districts across the five boroughs. We work with CBDOs to build vibrant neighborhoods where New Yorkers can shop, work, and live by:

• Working with community partners to identify commercial district needs and plan targeted, customized solutions

• Offering training, tools, and one-on-one assistance to build the capacity of local community-based organizations

• Administering grant programs to revitalize, strengthen, and support commercial districts

• Supporting and overseeing the largest network of Business Improvement Districts (BIDs) in the country

Job Description:

SBS Neighborhood Development seeks a Contract Manager to support the Program Finance and Operations team in the administration and operations of the Neighborhood Development Division’s (NDD) Avenue NYC Commercial Revitalization portfolio of grants, contracts, and procurements.

The Contract Manager will report to the Senior Contract Manager and/or the Director of Program Finance and Operations. The Contract Manager, under supervision but with some latitude for independent judgement, will collaborate closely with NDD’s other three programmatic teams as part of a cross-functional team to streamline in-place systems and processes, liaise with external partners and government officials as needed, and ensure compliance with all federal, state and local laws, rules and agency policies governing the source of funding. As part of overseeing a grant portfolio, the Contract Manager, under supervision, will work directly with select non-profit economic development organizations located in low-to-moderate income neighborhoods across New York to ensure they are effectively serving their commercial districts. The ideal Contract Manager will have an interest in economic development, urban planning, program management, nonprofit management, capacity building, government affairs, grant administration, or a related field.

Primary Job Functions:

Contract Manager responsibilities include, but are not limited to:

• Support NDD’s team of Program Managers and Project Managers by managing contract administration for commercial revitalization and organizational development grantees

a. Budgeting and scope refinement;

b. Contract registration and compliance;

c. Payment request and invoice processing, including use of HHS Accelerator Financials;

d. Ensuring consistent communications with grantees regarding contracting processes, document templates, and required trainings;

• Under supervision, liaise with SBS Fiscal, Management, and Audit (FMA) division, and SBS’ Legal team to ensure an efficient contract registration process for grant recipients and clear communication of processes across teams;

• Under supervision, provide partner organizations and select grantees guidance on commercial revitalization project planning, implementation, and best practices;

• Support the Program Finance and Operations team in tracking and reporting of grantee performance evaluations across all grant programs;

• Serve as a responsive, vocal, and insightful representative of SBS on several BIDs’ Board of Directors, as well as at other external facing meetings and public events.

Qualifications

1. A baccalaureate degree from an accredited college or university, accredited by regional, national, professional or specialized agencies recognized as accrediting bodies by the U. S. Secretary of Education and by the Council of Higher Education Accreditation (CHEA), and six months of full-time, satisfactory professional, technical, or administrative experience in one or more of the following fields: program evaluation, contract negotiation/management, fiscal/financial management, or project management; or

2. A four year high school diploma or its educational equivalent approved by a State’s Department of Education or a recognized accrediting organization and four years of full-time, satisfactory professional, technical, or administrative experience in one or more of the following fields: program evaluation, contract negotiation/management, fiscal/financial management, or project management; or

3. Education and or experience equivalent to “1" or “2" above.

Additional Information

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.