Job Description

APPLICANTS MUST BE PERMANENT IN THE ASSOCIATE STAFF ANALYST CIVIL SERVICE TITLE OR BE PERMANENT IN A COMPARABLE TITLE ELIGIBLE FOR 6.1.9 TITLE CHANGE.

The Department of Social Services (DSS) is comprised of the administrative units of the New York City Human Resources Administration (HRA) and the Department of Homeless Services (DHS). HRA is dedicated to fighting poverty and income inequality by providing New Yorkers in need with essential benefits such as Food Assistance and Emergency Rental Assistance. DHS is committed to preventing and addressing homelessness in New York City by employing a variety of innovative strategies to help families and individuals successfully exit shelter and return to self-sufficiency as quickly as possible.

Human Resources Solutions (HRS) supports the human resources needs of the Department of Social Services, the Human Resources Administration, and the Department of Homeless Services through strategic partnership and collaboration, with the goal of creating an inclusive, motivated, and client centered workforce.

Human Resources Solutions (HRS) is recruiting for one (1) Associate Staff Analyst, to function as a Deputy Human Resources Business Partner (HRBP), who will:

• Initiate and complete online Personnel Action Request (ePAR) Form to effectuate the hiring process for

  their respective chief/program head.

• Employ delegated authority and accountability for transactions and transmittals affecting hiring,

  promotions, salary adjustments, as assigned.

• Perform budget and headcount analyses and work productively with designated HRS staff to ensure

  budget and headcount reconciliation; alert/advise the HRBP of any issue.

• Draft specifications for Comprehensive Personnel System (CPS) action, to be reviewed and approved

  by the HRBP, as well as ensure budgetary and headcount approval.

• Facilitate, submit, and troubleshoot all necessary actions when interacting with Recruitment,

  Classification, Salary Administration, Timekeeping/Payroll, Employee Discipline, Customer Service,

  Employee Benefits, Training, or other HRS area responsibility.

• Assist the HRBP in creating, writing, and submitting job descriptions and organization charts, submit, as

  directed, to Classification and Organizational Development for delineation, finalization, and classification.

• Follow up daily on HR transactions to onboard, secure leaves of absence, address payroll or labor

  relations matters/other and utilizes HR Information System (HRIS)/ and other available systems and HRS

  contacts, to ascertain status. Monitor and track from initiation to conclusion.

• Facilitate staff moves from and to program areas and assures that the appropriate receiving and losing

  program areas acquire the individual’s documents. Secure and provide any additional or clarifying

  information.

• Serve as the assigned program areas’ primary interface for the HRS transfer initiative, acting as the

  designated program area’s agent in the smooth and timely execution of any agreed upon transfer (swap).

• Prepare and provide monthly/other periodic status and ad hoc reports for the HRBP, Chief/Program Head,

  to notify of the reconciliation of human resource issues and concerns.

• Acquire and maintain a knowledgebase for all HR disciplines; keep abreast of all existing, revised and

  new business practices, policies and procedures. Analyze rules and regulations and recommends to the

  HRBP needed modification of current operations to accommodate these changes.

• Represent the HRBP at meetings and other fact-finding sessions, as directed; explore all options in

  securing and relaying information.

• Plan and execute employee recognition and cultural diversity/awareness programs under the leadership

  of HRS’s Employee Initiatives Program and the HRBP.

Hours/Shift:

9 AM – 5 PM

Qualifications

1. A master’s degree from an accredited college or university, accredited by regional, national, professional or specialized agencies recognized as accrediting bodies by the U.S. Secretary of Education and the Council for Higher Education Accreditation (CHEA) in economics, finance, accounting, business or public administration, human resources management, management science, operations research, organizational behavior, industrial psychology, statistics, personnel administration, labor relations, psychology, sociology, human resources development, political science, urban studies or a closely related field, and one year of satisfactory full-time professional experience in one or a combination of the following: working with the budget of a large public or private concern in budget administration, accounting, economic or financial administration, or fiscal or economic research; or in management or methods analysis, operations research, organizational research or program evaluation; or in personnel or public administration, recruitment, position classification, personnel relations, labor relations, employee

benefits, staff development, employment program planning/administration, labor market research, economic planning, social services program planning/evaluation, or fiscal management; or in a related area; or

2. A baccalaureate degree from an accredited college or university, accredited by regional, national, professional or specialized agencies recognized as accrediting bodies by the U.S. Secretary of Education and the Council for Higher Education Accreditation (CHEA) and three years of satisfactory full-time professional experience in the areas described in “1" above.

Additional Information

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.