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American Museum Of Natural History Event Manager in New York, New York

Event Manager |
Posting Details
Position Information

Position Title Event Manager
Department Events & Conferences - 102
Position Summary
The American Museum of Natural History is one of the world's preeminent scientific and cultural institutions, and has as its mission to discover, interpret and disseminate information about human cultures, the natural world and the universe through a wide-ranging program of scientific research, education and exhibition.The Events and Conference Services department is seeking a full-time Event Manager. The Event Manager coordinates, plans and carries out internal/external events to generate revenue and meet Museum goals. They promote the Museum as an event venue to external clients while resolving operational issues, highlighting the Museum's unique resources.Applicants should be focused on great customer service and be dedicated to meeting client expectations by building effective relationships and completing projects to the highest standards. They should possess excellent judgment, problem-solving skills, project management skills, organizational skills and be able to balance multiple tasks/project timelines. The ability to manage projects, while focusing on the details, from planning through execution, is another highly-valued quality.Job duties include:
  • Communicate venue capabilities and policies to internal/external clients and ensure assigned events are operating in accordance with the Museum's policies and event guidelines, as well as city, state and federal regulations.
  • Manage portfolio of assigned internal and external event bookings, serving as the primary venue contact throughout the entire planning process and supervise the full life cycle of event operations:
    • Act as liaison between the in-house caterer and internal departments/external clients.
    • Conduct liquor inventory.
    • Ensure the quality of Museum services and internal/external client satisfaction, while generating maximum revenue and minimizing expenses.
    • Collaborate with internal and external clients to facilitate all venue logistics, including room setup, catering, AV, Security, Facilities and outside vendors.
    • Ensure proper internal staffing for every program/meeting and work in collaboration with internal service departments on the execution of event services.
    • Control expenses, prepare and reconcile invoices and prepare profit/loss reports.
    • Administer terms negotiated in contract with external clients.

  • Facilitate meeting/program/event requests from internal clients and the Museum-wide Events calendar.
  • Organize, input and update data in Momentus (the Museum's booking management software).
  • Support department operations and administration as assigned.
  • Maintain a work schedule that includes early mornings, evenings, weekends and holidays.

The expected salary range for the Event Manager is $65,000/annual - $70,000/annual. The AMNH offers an extensive benefits package designed to meet the needs of our dedicated and diverse community.Pay will be determined based on several factors. The hiring range for the position at commencement is based on the type of work and the scope of responsibilities. The salary and placement offered is based on a number of individualized factors, including, but not limited to, skills, knowledge, training, education, credentials, areas of specialization and depth and scope of experience.
Required Qualifications
  • High School Diploma or equivalent.
  • 3 years of experience coordinating events, including professional experience working with food and beverage services, venue operations, event planning and/or hospitality.
  • Experience with CRM/Event Management software.
  • Excellent computer skills, including proficiency in Microsoft Office Suite (Outlook, SharePoint, Teams, Word, Excel and PowerPoint).
  • Excellent writing and communication skills.
Preferred Qualifications
  • Bachelor's degree in hospitality.
  • Familiarity with floor plan design software.
  • Experience at a nonprofit or cultural institution.
Physical Demands
  • Must be able to remain in a stationary position (sitting or standing) for prolonged periods.
  • Must be able to move about the Museum campus.
  • Positioning/change of positioning: Must be able to frequently position oneself/body to accomplish job duties.
    • Exerting up to 50 pounds of force occasionally and up to 20 pounds of force frequently. May include any of the following:
      • Pushing: Using upper extremities to press against something with steady force to thrust forward, downward, or outward.
      • Pulling: Using upper extremities to exert force in order to drag, haul or tug objects in a sustained motion.
      • Lifting: Raising objects from a lower to a higher position or moving objects horizontally from position-to-position.
Category Full-Time
Total Number of Scheduled Hours Per Pay Period 70
Union Status Non-Union
FLSA Exempt
Expected Salary Minimum $65,000/annual
Expected Salary Maximum $70,000/annual
EEO Statement
The American Museum of Natural History is an Equal Opportunity/Affirmative Action Employer. The Museum does not discriminate with respect to employment, or admission or access to Museum facilities, programs or activities on the basis of race, creed, color, religion, age, disability, marital status, partnership status, gender (including sexual harassment), sex, sexual orientation, gender identity, gender expression, genetic information, pregnancy and lactation accommodations, alienage or citizenship status, current or former participation in the uniformed services, status as a veteran, caregiver, pre-employment marijuana testing, sexual and reproductive health decisions, salary history, national or ethnic origin, height, weight, or on account of any other basis prohibited by applicable City, State, or Federal law. Additional protections are afforded in employment based on arrest or conviction record, status as a victim of domestic violence, stalking and sex offenses, unemployment status, and credit history, in each case to the extent provided by law.
Quick Link https://careers.amnh.org/postings/4201
Posting Detail Information

Posting Number GS792P
Open Date 07/29/2024
Close Date
Open Until Filled Yes
Special Instructions to Applicants
Supplemental Questions

Required fields are indicated with an asterisk ().

  1. Do you have 3 years of experience coordinating events, including professional experience working with food and beverage services, venue operations, event planning and/or hospitality?
    • Yes
    • No
Documents Needed To Apply
Required Documents
  1. Resume
  2. Cover Letter
Optional Documents

    The American Museum of Natural History is an Equal Opportunity/Affirmative Action and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.

    Minimum Salary: 31200.00 Maximum Salary: 31200.00 Salary Unit: Yearly

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