Lease & Data Admin Specialist

Job Details

Job Location

New York, NY

Position Type

Full Time

Education Level

4 Year Degree

Salary Range

$55,000.00 - $65,000.00 Salary

Travel Percentage

None

Description

MIRACORP Inc. is a woman-owned firm specializing in federal government contract services and serves customers throughout the United States.

We are seeking an experiencedLease and Data Admin/Management Support Specialist who has a proven track record of leading a team onsite and can deliver.

Position Summary:

TheLease & Data Management Specialistwill support the US General Services Administration (GSA), working closely with GSA federal staff to ensure proper data management and timely processing of related actions and work requests in support of GSA’s Public Buildings Services (PBS) activities. This position is hybrid; the employee must work onsite at the GSA office in One WTC, NYC twice per pay period.

Responsibilities may include:

• Enter data into various systems pertaining to management of leased building space.

• Provide data Quality Assurance/Quality Control to maintain accurate data.

• Run reports for QA/QC to be used for tracking purposes, as necessary.

• Provide Data Retrieval/Analysis: research all documentation as necessary to process requests.

• Participate in special projects related to data management including internal audits, federal and leased inventory, lease(s) archival, resolving System for Award Management (SAM) issues, researching data issues in our systems, physical paper filing and file maintenance, etc.

• Research, process, and complete of Reimbursable Work Authorization (RWAs). This consists of allocating dollar amounts received from Finance, processing payments against an RWA, and the completion and closeout of RWAs as approved by a proper Federal Government employee

• Create and maintain budget reconciliation reports using spreadsheets.

• Research and analyze Lease documents, Occupancy Agreements, and payments, reconciling financial disbursements and charges to client agencies when necessary.

• Process Change of Ownership requests to include obtaining the required documentation and legal approvals and preparing the Lease Amendment for the Lease Contracting Officer’s approval.

• Process Change of Address, Change of Payee’s, Electronic Funds Transfer requests.

• Prepare legal instruments such as Statements of Lease and Subordination, No Disturbance and Attornment Agreements (SNDAs).

• Perform rental histories and analysis to resolve questions, concerns or discrepancies that are identified.

• Assist in initiating the lease expiration process to include obtaining all necessary information to initiate a new lease project, prepare an expiring lease letter, and create project files

• Assist in establishing programmatic protocols and maintenance parameters for the establishment of any existing or new programmatic requirements under the responsibility of the Leasing Division

• Assist in developing and issuing communications to Lessors identifying the responsibility to comply with Small Business Subcontracting requirements, as well as perform follow up activities related to annual Small Business Subcontracting reporting.

• Assist with program analytics for any number of Leasing related programs, measures and/or metrics management that can assist leadership in making critical decisions as it relates to workload management and informs good business decisions

• Learning and applying federal policy, guidelines and any changes to policy and guidelines to work product.

Qualifications

Your Education & Experience:

• Must be a U.S. Citizen.

• Strong knowledge of property management and leasing required.

• Knowledge of local and municipal property and leasing regulations.

• Bachelor's degree in relevant field preferred, but not required.

• Strong listening and communication skills.

• Skill in applying fact-finding and investigative techniques to gather information.

• Ability to gather and analyze data, spot inconsistencies and potential problems and determine alternatives, resolves issues, and handles inquiries.

• Ability to learn new software systems and input data.

• Ability to manage multiple responsibilities and/or projects.

• Skill in organizing and analyzing large amounts of information with special focus on detail.

• Transparent communicator with superior written and oral communication skills.

• Pragmatic team player who is not confined by a job description and is willing step in to assist where needed no task is too big or too small for you.

• Excellent problem-solving skills.

• Strong active listening skills.

• Superior organization skills.