Operations Coordinator -Accounts Payable

Job ID: 7842

Business Unit: MTA Headquarters

Location: New York, NY, United States

Regular/Temporary: Regular

Department: Operations Processing

Date Posted: Jun 27, 2024

Description

JOB TITLE : Operations Coordinator – Accounts Payable

SALARY : $52,850

DEPT/DIV : Business Service Center/Finance

SUPERVISOR : Manager Accounts Payable

LOCATION : 333 West 34th Street

HOURS OF WORK : 9 :00 am – 5:30 pm (7 ½ hours/day)

DEADLINE : Open until filled

* This position is protected by IBT Local 808 CBA*

SUMMARY :

The purpose of this position is to administer activities and process transactions for the Accounts Payable area.

RESPONSIBILITIES :

Operations :

• Gather, validate and maintain data and other transaction inputs

• Enter transactions in PeopleSoft and the service request management tool

• Retrieve, index and review scanned documents and forms

• Provide satisfactory customer service by receiving, analyzing, researching and seeking resolution to assigned inquiries

• Integrate across teams to document, research and resolve basic issues and errors as assigned.

• Understand when to resolve or escalate to supervisor

• Perform / support cyclical processing and period end activities

• Complete assignments as delegated by Supervisor

• Comply with MTA and BSC policies, practices, and procedures

  Individual and Team Responsibilities :

• Understand the MTA and BSC vision including how individual responsibilities fit into the long-term strategies

• Track and report status of work

• Maintain appropriate level of process, functional and technical knowledge and participate in training to continue to develop such knowledge

• Support other team members as appropriate

  Service Management :

• Ensure that all assignments are completed with the highest quality and within agreed-to Service Level Agreement guidelines and Key Performance Indicator targets

• Adhere to team budget

• Identify and implement continuous improvement initiatives as assigned

• Participate in user groups as necessary

• Identify and document input to knowledge management tool

  QUALIFICATIONS:

  Required Qualifications :

• Possess specific work experience and knowledge in Accounts Payable

• Working knowledge and use of PeopleSoft or related database software

• Ability to process requests consistently with general supervision

• Ability to assess problems and promptly resolve or identify appropriate team to resolve

• Strong oral and written communication skills

• Strong interpersonal skills with the ability to work with and collaborate across the BSC at all levels within and outside the organization

• Strong time management skills and ability to manage individual assignments

• Ability to work in a team environment

• Strong attention to detail

• Ability to handle sensitive situations and maintain a high degree of confidentiality

  Preferred Qualifications :

• Understanding of MTA Finance policies, practices and procedures

• Familiarity with performance metrics and ability to meet identified targets

• Working knowledge of service request management tools

• Working knowledge and use of office productivity tools (e.g., MS Outlook, MS Office applications) and web-based applications

• Shared Services experience preferred

  EDUCATION AND EXPERIENCE :

  Required :

• High School Diploma or GED

• Minimum 3 years of Accounts Payable processing experience

  Preferred :

• Bachelor's Degree or Associate's Degree with relevant experience in Business or related field

  OTHER INFORMATION:

  Pursuant to the New York State Public Officers Law & the MTA Code of Ethics, all employees who hold a policymaking position must file an Annual Statement of Financial Disclosure (FDS) with the NYS Commission on Ethics and Lobbying in Government (the “Commission”).

  Equal Employment Opportunity

  MTA and its subsidiary and affiliated agencies are Equal Opportunity Employers, including with respect to veteran status and individuals with disabilities.

  The MTA encourages qualified applicants from diverse backgrounds, experiences, and abilities, including military service members, to apply.