Senior Director, Procurement Operations

Job ID: 8431

Business Unit: MTA Headquarters

Location: New York, NY, United States

Regular/Temporary: Regular

Department: Subways Operations

Date Posted: Nov 7, 2024

Description

JOB TITLE: Senior Director, Procurement Operations

SALARY RANGE: $155,000.00 - $170,000.00

HAY POINTS: 994

DEPT/DIV: Procurement

SUPERVISOR: Assistant Deputy Chief Procurement Officer

LOCATION: 2 Broadway

HOURS OF WORK: 8:00 am - 4:30 pm

This position is eligible for telework which is currently one day per week. New hires are eligible to apply 30 days after their effective date of hire.

SUMMARY:

Managing a staff of direct reports and subordinates, this position is accountable for overseeing a centralized Procurement Services Section that provides overall customer support in the management and acquisition of materials, goods and services (both capital and operating) for its assigned user departments; developing and implementing procurement and material management policies and procedures to facilitate a customer-oriented procurement operation; administering the implementation and coordination of these policies and their incorporation into the overall planning of the user department activities. This position will interface with operating departments’ senior staff and executives to provide procurement strategies for upcoming complex contracts and initiatives. These strategies will be designed and implemented to deliver the best outcome for the MTA which includes supporting the service delivery goals of the operating departments and minimizing operating and capital budget impacts.

RESPONSIBILITIES:

• Manages, trains and develops personnel to effectively and efficiently carry out the functions of the unit. The functions include procurement activity (rolling stock, technology contracts, inventory and non-inventory materials, and contracts for technical and professional services) for the User departments; negotiations of change order/AWO prices; cost/price analyses performed in support of the procurement activity, as well as the administration and promulgation of procurement policy and procedures.

• Responsible for ensuring post-award support (for change orders/AWOs and contract interpretation) for the user departments in their management of contracts. Oversees negotiation of change order/AWO prices. Responsible for ensuring that staff a.) maximize, where possible, opportunities for full and open competition, b.) liaise with vendors and c.) broker contact between the vendor community and the user departments.

• In conjunction with user departments, this role provides proactive administration of acquisition strategies to ensure appropriate service levels for department operations, system maintenance and overall MTA safety. This is mostly achieved through partnering and dialogue with senior staff in those departments to ensure that agreed upon acquisition strategies support the user departments’ goals as well as those of the MTA at large.

• Reviews, recommends and develops policy and procedural changes and alternate strategies regarding the procurement function based upon operational performance analysis to increase efficiency and effectiveness of available personnel.

• Develops, implements and administers procurement policy and procedures within the framework of applicable FTA, state, city and MTA regulations, statutes and sound business practices; revision of procurement methods and procedures to incorporate changes based on regulatory and statutory changes: ensure implementation of those revised procurement methods and procedures by staff into the procurement process.

• Select, develop and motivate personnel within the department. Provide career development for subordinates. Provide prompt and effective coaching and counseling. Responsible for discipline/termination of employees when necessary. Review performance of staff. Create a professional environment that respects individual differences and enables all employees to develop and contribute to their full potential.

• Other duties as assigned.

  KNOWLEDGE, SKILLS, AND ABILITIES

• Knowledge of public sector procurement management process; public accounting; advanced knowledge of contracting techniques, negotiation strategies and project management skills.

• Excellent communication and interpersonal skills.

• Excellent organizational and presentation skills.

• Demonstrated ability to work with all internal levels within a given organization, including the MTA Board.

• Demonstrated ability to communicate and interact well with external agencies. External agencies may include the Governor’s Office for New York State, New York City government, elected and other public officials, as well as any staff located at other federal or state agencies or authorities.

• Demonstrated ability to work in a high profile, high pressure environment effectively.

• Demonstrated ability to communicate effectively with key internal and/or external stakeholders.

• Must have strong managerial skills to effectively direct a staff of professional and technical employees in implementing the short- and long-term goals and direction for the area of responsibility.

• Demonstrated ability to complete short- and long-term projects effectively and as efficiently as possible.

• Demonstrated analytical capabilities and quantitative skills.

• Demonstrated proficiency in Microsoft Office Suite or comparable applications, i.e., Word, Excel, PowerPoint, and Outlook.

  EDUCATION AND EXPERIENCE:

  REQUIRED

• Bachelor’s degree in Business, Law, Public Administration or a satisfactory equivalent

• Minimum 12 years of related experience

• Minimum 5 years in a managerial/supervisory position

  PREFERRED

• Master’s degree in a related field.

• Familiarity with the MTA’s policies and procedures.

• Familiarity with the MTA’s collective bargaining procedures.

  OTHER INFORMATION:

  Pursuant to the New York State Public Officers Law & the MTA Code of Ethics, all employees who hold a policymaking position must file an Annual Statement of Financial Disclosure (FDS) with the NYS Commission on Ethics and Lobbying in Government (the “Commission”).

  Equal Employment Opportunity

  MTA and its subsidiary and affiliated agencies are Equal Opportunity Employers, including with respect to veteran status and individuals with disabilities.

  The MTA encourages qualified applicants from diverse backgrounds, experiences, and abilities, including military service members, to apply.