Job Description

Background on Project:

The New York City Emergency Management (NYCEM) Office of the Chief Counsel has to categorize and file its digital and physical records generated over the last two years. Due to the nature of NYCEM’s work, these records could contain sensitive and/or confidential information. As such, a preliminary review of these documents is required for proper filing. Legal experience including handling sensitive topics is greatly preferred.

Description of Project/Responsibilities:

• The Office of the Chief Counsel is seeking an individual, preferably with prior work as a paralegal or other legal experience, who is familiar with the type and kind of records generated by New York City Emergency Management and law enforcement/first response agencies to perform the following: (i) identify or handle sensitive and confidential information; and (ii) provide administrative support to attorneys, such as preparing presentations, creating templates in Word or Adobe Acrobat, performing data entry, mail merges, copying, scanning, filing, calendaring appointments and other tasks.

• Perform other tasks and assignments as directed.

• The ideal candidate will be a self-starter, highly organized, detail-oriented, and possess excellent written and verbal communication skills

Requirements/Special Skills Needed:

• Prior work as a paralegal or other legal experience such as, a legal assistant or in a project management position

• Familiarity with City rules, regulations, policies and procedures

• Familiarity with the types and kinds of records generated by law enforcement/first response agencies and/or legal bureaus or offices

• Well-organized, familiar with ShareFile, Microsoft Office Suite, including Teams and SharePoint

• Experience handling confidential matters with sensitivity and good judgment

• Excellent verbal, written and professional interpersonal communication skills.

• Strong analytical and organizational skills with a high level of attention to detail.

• Excellent judgment, discretion, and ability to appropriately handle legal issues, highly sensitive documents, privileged and confidential information.

• Able to meet competing deadlines and maintain the flexibility to shift priorities quickly, effectively and with accuracy.

• Proficiency in Microsoft Office programs (e.g. Outlook, Excel, Word; PowerPoint and SharePoint are pluses), Adobe Acrobat Professional software; work with PDF documents and files and as well as with a variety of online resources

Qualifications

1. A four-year high school diploma or its educational equivalent approved by a state's department of education or a recognized accrediting organization and six years of satisfactory full-time professional experience in one or a combination of the following: emergency management, fire, police, or military service, public safety, public health, public administration, urban planning, engineering, or another specialized area to which the appointment is to be made; or

2. A baccalaureate degree from an accredited college and two years of satisfactory full time professional experience in the areas listed in "1" above; or

3. A master's degree from an accredited college in emergency management, public administration, urban planning, engineering, economics, political science, the physical sciences ,or related field and one year of satisfactory full-time professional experience in the areas listed “1" above, at least two years of which must have been in one of those areas, or another specialized area to which the appointment is to be made.

4. Education and/or experience equivalent to "1", "2", or "3" above. However, all candidates must have a four-year high school diploma or its educational equivalent.

Special Note:

To be eligible for placement in Assignment Level II, individuals must have, after meeting the minimum requirements, one additional year of professional experience as described in ""1"" above.

Additional Information

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.