Job Description

With an overarching mission to eliminate ageism and ensure the dignity and quality of life of approximately 1.775 million older New Yorkers, the New York City Department for the Aging (NYC Aging) is deeply committed to helping older adults age in their homes and creating a community-care approach that reflects a model age-inclusive city.

The Office of Human Resources is responsible for the agency's human capital administration, which includes employment and recruitment, human resources, civil service administration, employee and labor relations, professional development, time and leave administration, career counseling, employee benefit & wellness programs, performance management, employee recognition, agency-wide events, and partnering with citywide and oversight agencies to facilitate the agency's workforce management business needs.

NYC Aging seeks a dynamic, motivated and detail-oriented individual to serve as a Timekeeper in the Office of Human Resources, Timekeeping Unit. The selected candidate will gain experience and become versed in the City's Time and Leave Policies & Procedures. Reporting to the Timekeeping Supervisor, the Timekeeper duties and responsibilities will include but not be limited to the following:

• Audit NYC Aging employees' time and leave to ensure citywide rules and regulations and contractual agreements are adhered to.

• Verify and approve timesheets, overtime and leave requests for all units/employees; track timesheets for final approved status and supporting documentation for requested leaves.

• Utilize CityTime reports to proactively address and resolve time and leave errors; and ensure accurate information is recorded for all employees.

• Process and review the agency’s reports by generating reports in the Report Management and Distribution System (RMDS); and prepare DP2001 requests and other adhoc reports as needed.

• Process newly hired and transferred employees in CityTime and confirm that all new employees interfaced into the Payroll Management System (PMS) to ensure accurate paycheck.

• Approve leave events that require a second level of approval. Review and take actions to re-approve adjusted timesheets.

• Ensure that individual transactions are verified against the 920 report daily and individual transactions are also verified against the 700 report during the pay week for accuracy. Correct errors in a timely manner and use quality control best practices to avoid overpayments and/or underpayments.

• Organize timekeeping files in correct alpha order and ensure they are readily retrievable.

• Serve as back-up for the Timekeeping Supervisor in his/her absence.

• Generate reports and prepare analysis for Time & Leave records.

• Perform other human resources related duties and special projects as needed.

Qualifications

1. A baccalaureate degree from an accredited college and three years of satisfactory full-time progressively responsible clerical/administrative experience, one year of which must have been in an administrative capacity or supervising staff performing clerical/administrative work of more than moderate difficulty; or

2. An associate degree or 60 semester credits from an accredited college and four years of satisfactory full-time progressively responsible clerical/administrative experience including one year of the administrative supervisory experience described in "1" above; or

3. A four-year high school diploma or its educational equivalent approved by a State's department of education or a recognized accrediting organization and five years of satisfactory full-time progressively responsible clerical/administrative experience including one year of the administrative supervisory experience as described in "1" above;

4. Education and/or experience equivalent to "1", "2", or "3" above. However, all candidates must possess the one year of administrative or supervisory experience as described in "1" above. Education above the high school level may be substituted for the general clerical/administrative experience (but not for the one year of administrative or supervisory experience described in "1" above) at a rate of 30 semester credits from an accredited college for 6 months of experience up to a maximum of 3½ years.

Additional Information

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.