Summary:

The ASPCA's Legal Department helps the ASPCA to achieve its organizational goals of preventing animal cruelty and ending animal homelessness while assessing and managing funding, compliance, and risk.

The Trusts & Estates Administratorwill provide administrative support required to collect bequest gifts to the ASPCA, with a focus on non-probate gifts left to the ASPCA through bank and retirement accounts, life insurance, and other assets which make up a significant portion of the ASPCA's bequest revenue.

This position is based at our 8thAvenue office in New York City with some flexibility to work from a remote home office. The person in this role will be expected to work on-site 2-3 days per week.

Responsibilities:

Responsibilities include but are not limited to:

Non-Probate Administration (80%)

• Manage all non-probate bequests from start to finish: contact financial institutions; fill out/finalize forms for signature by ASPCA authorized representatives
• Collaborate with Finance department to coordinate for bank Medallion Guarantee Stamps as needed and to gather financial information for bequest forms
• Work with Senior Director of Trusts & Estates to make decisions regarding redactions on agreements; follow-up on claims as needed
• Maintain records of all non-probate bequests as paid out and in process
• Update internal bequest database with information on all non-probate gifts
• Manage financial transactions for all non-probate bequests and for other trust and estate files
• Act as the liaison with the appropriate officers to ensure timely liquidation of inherited accounts
• Work with Finance Department and brokerage account bank team to have assets transferred in-kind to ASPCA's accounts when necessary
• Assist the Data team in the processing checks, wires, and stock received from non-probate assets
• Accurately record non-probate revenue for reporting to the Planned Giving and Finance Departments

Estate Communication and Correspondence (20%)

• Follow up with delinquent estate and trust files via correspondence and telephone contacts
• Monitor the general Trusts & Estates telephone and email line to respond to communications and inquiries from trusts and estates professionals and individual fiduciaries; use critical judgment to answer inquiries and/or refer questions to the Senior Director of Trusts & Estates
• Communicate with other estate representatives on behalf of the Senior Director of Trusts & Estates as needed
• Discuss donor recognition opportunities with attorneys, fiduciaries, and decedents' families to honor bequest gifts

Exemplifies the ASPCA's Core Values

• HasCommitmentand dedication to improving the lives of animals
• DemonstratesOwnershipand feels responsible for outcomes
• Believes inTeam- that we are stronger together
• Seeks toElevateothers and reimagine what is possible
• Focuses onImpact, specifically making change for animals

Qualifications:

• Working knowledge of computer applications such as Microsoft Word and Excel
• Familiarity with or ability to learn Salesforce donor software
• Experience running reports, ability to use and run reports on internal bequest database
• Excellent written and verbal skills
• Good organizational skills, ability to manage multiple tasks and strong attention to detail
• Demonstrates sound judgment, professionalism and responsibility in dealing with sensitive and confidential matters
• Ability to self-motivate and work independently as well as work collaboratively with all levels of staff
• Must be a current Notary Public in New York, or be willing to become a Notary Public in New York within 6 months of hire

Compensation & Benefits:

Starting pay for the successful applicant will depend on a variety of factors, including but not limited to education, training, experience, location, business needs, internal equity, market demands or budgeted amount for the role. The target hiring range is for new hire offers only, and staff compensation may increase beyond the maximum hiring range based on performance over time. The maximum of the hiring range is reserved for candidates with the highest qualifications and relevant experience. The expected hiring salary range for this role is set forth below and may be modified in the future.

The target hiring range for this role is $28.37 - $29.33

For more information on our Benefit offerings, clickhere.

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If you are interested in joining our team but do not see a position listed that fits your experience or interests, please click this link and join ourTalent Communityto stay connected to future opportunities with the ASPCA.

Qualifications:

See above for qualifications details.

Language:

English (Required)

Education and Work Experience:

High School Diploma (Required)

3+ years of relevant administrative, paralegal, or law firm experience, 5+ years of professional experience required

Our EEO Policy:

The ASPCA is an Equal Employment Opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, creed, religion, sex, national origin, ancestry, gender, gender identity or expression, age, marital or domestic partner status, citizenship status, sexual orientation, disability, genetic information, military or veteran status, or any other characteristic protected by applicable federal, state or local laws, regulations or ordinances.

Applicants with disabilities may be entitled to a reasonable accommodation under the terms of the Americans with Disabilities Act and certain state or local laws. A reasonable accommodation is a change in the ASPCA's standard application process, which will ensure an equal employment opportunity without imposing undue hardship on the ASPCA. Please inform the ASPCA's People Team if you need an accommodation in order to complete any forms or to otherwise participate in the application process.

Individuals seeking employment are considered without regards to race, color, creed, religion, sex, national origin, ancestry, gender, gender identity or expression, age, marital or domestic partner status, citizenship status, sexual orientation, disability, genetic information, military or veteran status, or any other characteristic protected by applicable federal, state or local laws, regulations or ordinances.

ASPCA is an Equal Opportunity Employer (M/F/D/V).

About Us:
The ASPCA was founded in 1866 on the belief that animals are entitled to kind and respectful treatment by humans and must be protected under the law. As a 501(c)(3) not-for-profit corporation with more than two million supporters nationwide, the ASPCA is committed to preventing cruelty to dogs, cats, equines, and farm animals throughout the United States.

The ASPCA is headquartered in New York City, where we maintain a full-service animal hospital, spay/neuter clinic, mobile spay/neuter and primary pet care clinics, a rehabilitation center for canine victims of cruelty, kitten nursery, adoption center, and two community veterinary centers.

The ASPCA also operates programs and services that extend nationwide. We assist animals in need through on-the-ground disaster and cruelty interventions, behavioral rehabilitation, animal placement, legal and legislative advocacy, and the advancement of the sheltering and veterinary community through research, training, and resources.

At the ASPCA, we are committed to fostering a collaborative and compassionate culture and we welcome all voices to contribute to our lifesaving mission. Our staff represent a vast array of backgrounds and diversity dimensions, bringing with them valuable experiences and perspectives. They join the ASPCA to learn, grow, and continually do their best work on behalf of animals. We are inspired by our staff, partners, and the communities we support across the country who work to improve animal lives. We are committed to diversity, equity, and inclusion at the ASPCA because it elevates our organizational culture, aligns with our Core Values, and enables us to move further and faster toward the ASPCA's vision - that all animals live good lives; valued by society, protected by its laws, and free from cruelty, pain and suffering.

Applicants that are residents of Colorado: Per CO Senate Bill 23-058, we cannot generally request or require any age-related information (i.e., age, DOB, attendance or graduation dates from an educational institution) on an initial employment application; this includes any age-related inquiries in the initial interview. We are permitted to require/request additional application materials; if those materials contain any age-related information, an applicant may redact the information before submitting an initial employment application.

Minimum Salary: 31200.00 Maximum Salary: 31200.00 Salary Unit: Yearly