Grants Analyst I / II, College of Engineering

Job no: 501509

College / VP Area:College of Engineering

Work type: Staff

Location: Newark

Categories: Grants & Contracts, Full Time

Salary Structure (https://www.udel.edu/faculty-staff/human-resources/total-rewards/compensation/salary-structure/)

Pay Grade:29E (Grants Analyst I) / 30E (Grants Analyst II)

Context of the Job:

Under the general direction of the Manager, College Business Office, the Grants Analyst I manages and administers research portfolios for a subset of faculty as part of the CBO. College of Engineering research expenditures total approximately $60M annually. Ensure accurate and efficient proposal submission and award management of contracts and grants from federal, state, and industrial sponsors. Manage the administrative functions and fiscal affairs of numerous awards and serves as advisor to Principal Investigators (PI) for financial and non-financial management of their awards. Work with specified faculty in the College of Engineering. As a member of the College Business Office, responsible for maintaining productive relationships with constituencies related to the contracts and grants operation in the College. Independently resolve administrative procedural problems in all research categories including matters of compliance. Assist in completion of special financial management projects, including report generation using a variety of data sources and techniques. A primary function of this position is to exercise independent judgment and discretion about matters of significance within the Research Administration realm of responsibility.

Major Responsibilities:

• In pre-award processing, coordinate with PI the solicitation information and sponsor requirements.

• Collect and review proposal information including budget justification, certifications, and completed budget.

• Recommend matching funds sources.

• Act as liaison between faculty member and Research Office on any proposal issues.

• In collaboration with the PI, develop competitive proposals and assist in securing independent funding for projects.

• Coordinates and submits approval of complete proposal package using Cayuse or other appropriate programs.

• Review and make suggestions for Award Document for restrictions, reports and anything specific to the award.

• Schedule periodic face-to-face meetings with PI’s.

• Review and make recommendations for solicitation, budget, certifications, effort committed and matching funds requests for accuracy prior to submission to the University Research Office.

• Assist in set-up of new awards.

• Collect and analyze data in preparation for monthly reports for distribution to PI.

• Process re-budgeting, and no-cost extension requests.

• Coordinate spending projections.

• Assist in creating and review Technology Control Plans.

• Review effort reporting, cost share/match documentation, and verify overhead return.

• Review reconciled statements for compliance in areas of unallowable charges.

• Oversee multiple grant budgets.

• Perform monthly financial reporting to PI’s.

• Performs financial analysis for department centers.

• Prepare and review monthly internal financial reporting and monthly/quarterly sponsor reporting.

• Participate in the close-out process.

• Ensure that all required documentation is provided to the University Research Office.

• Review equipment and fabrication expenses that are tracked and ensure that capitalization occurs.

• Assist in complying with audit requests from the Research Office and University and outside auditing organizations.

• Perform other job-related duties as assigned.

Qualifications:

29E

• Bachelor's degree in Business Administration, Accounting, Finance or a related field with two years job-related experience or equivalent combination of education and experience.

• Certified or actively working towards certification in Research Administration by a nationally recognized research certification organization.

30E

• Bachelor's degree and three years of related experience, or equivalent combination of education and/or experience. Degree in Business Administration, Accounting, Finance or related field preferred.

• Demonstrated ability to use advanced techniques in spreadsheet and database management or actively working towards certifications.

• Experience with federal, state and foundation sponsor submission systems to include but not limited to: Research.gov, Cayuse, Nspires, etc.

• Demonstrated knowledge of 2 CFR 200 Uniform Guidance and OMB Circulars A-21, A-110, A-133 and other pertinent external regulations required with ability to interpret, adapt and apply guidelines and procedures.

Additional Qualifications:

• Skill in budget preparation and management of contracts and grants.

• Ability to use intermediate techniques in spreadsheet and database management or actively working towards certification (Excel/Access), preferably experience with PeopleSoft and various sponsor databases Query writing and report generations using a variety of data sources.

• Ability to analyze budgetary expenditures for compliance with approved policies and procedures.

• Ability to work independently and handle multiple tasks simultaneously.

• Strong organizational skills and attention to detail, and a high level of independent judgment.

• Ability to interact well with people of all ages and diverse backgrounds.

• Effective analytical and technical skills, including the ability to quantify and illustrate complex reports, comparisons, impacts, and/or projections.

• Effective human resource management.

• Ability to interpret, adapt and apply guidelines and procedures.

• Ability to gather and analyze statistical data and generate ad-hoc reports that are meaningful and understandable to those not familiar with the data being reported.

• Ability to communicate effectively with a wide range of constituents on a variety of research management topics.

• Knowledge of University of Delaware PeopleSoft Grants processing systems is preferred.

• Demonstrated understanding and consideration of the differing needs and concerns of individuals with varying identities, cultures, and backgrounds.

• Committed to fostering a workplace culture of belonging, where diversity is celebrated, and equity is a core value.

Notice of Non-Discrimination, Equal Opportunity and Affirmative Action

The University of Delaware does not discriminate against any person on the basis of race, color, national origin, sex, gender identity or expression, sexual orientation, genetic information, marital status, disability, religion, age, veteran status or any other characteristic protected by applicable law in its employment, educational programs and activities, admissions policies, and scholarship and loan programs as required by Title IX of the Educational Amendments of 1972, the Americans with Disabilities Act of 1990, Section 504 of the Rehabilitation Act of 1973, Title VII of the Civil Rights Act of 1964, and other applicable statutes and University policies. The University of Delaware also prohibits unlawful harassment including sexual harassment and sexual violence.

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