Administrative Assistant, Cardio Thoracic O.R.Req #:0000155806

Category:Clerical / Administrative Support

Status:Full-Time

Shift:Day

Facility:Newark Beth Israel Medical Center

Department:Cardio Thoracic O.R.

Location:

Newark Beth Israel Medical Ctr, 201 LYONS AVENUE, NEWARK, NJ 07112-2027

Job Overview:

Provides administrative assistance / secretarial support to the department.

Qualifications:

Required:

• High School Diploma

• Minimum of two years prior secretarial experience required.

• Working knowledge of Microsoft Office/Outlook and other comparable programs required with expertise in typing/word processing skills at a minimum of 50 words per minute.

Preferred:

• Experience in healthcare and knowledge of medical terminology preferred

Scheduling Requirements:

• Shift- 9:00am 5:00pm

• Monday -Friday

• Full Time

Essential Functions:

• All other duties as assigned

• Attend meetings as required; prepares agendas, meeting notices, minutes, distributions, etc. as necessary

• Maintains a filing system and follow-up mechanism that provides for effective department operation through expeditious retrieval of information, continuous information flow, response and action in a timely manner

• Manages calendars including coordination of arrangements for internal and external meetings

• Assures that necessary information and arrangements are available in advance of the scheduled event

• Opens incoming mail, screens for priority items and facilitates timely referral of issues to appropriate parties as instructed

• Operates the computer and utilizes word processing skills to prepare correspondence, memorandums, reports and presentations in a timely and accurate manner

• Participates in overall telephone and secretarial coverage on behalf of the entire cardiac surgery department in a professional and courteous manner

• Maintains complete and accurate telephone/visitor messages for department personnel, assuring timely and accurate routing of messages

• Provides administrative assistance in a responsible, tactful and confidential manner

• Provides routine maintenance of general office equipment and facilitates repair calls as necessary

• Serves as Administrative Assistant to support the above stated roles and Able to work with minimal supervision and can function independently

Benefits and Perks:

At RWJBarnabas Health, our market-competitive Total Rewards package provides comprehensive benefits and resources to support our employees physical, emotional, social, and financial health.

• Paid Time Off (PTO)

• Medical and Prescription Drug Insurance

• Dental and Vision Insurance

• Retirement Plans

• Short & Long Term Disability

• Life & Accidental Death Insurance

• Tuition Reimbursement

• Health Care/Dependent Care Flexible Spending Accounts

• Wellness Programs

• Voluntary Benefits (e.g., Pet Insurance)

• Discounts Through our Partners such as NJ Devils, NJ PAC, Verizon, and more!

Choosing RWJBarnabas Health!

RWJBarnabas Health is the premier health care destination providing patient-centered,

high-quality academic medicine in a compassionate and equitable manner, while delivering

a best-in-class work experience to every member of the team. We honor and appreciate the privilege of creating and sustaining healthier communities, one person and one community at a time. As the leading academic health system in New Jersey, we advance innovative strategies in high-quality patient care, education, and research to address both the clinical and social determinants of health.

RWJBarnabas Health aims to truly make a unique impact in local communities throughout New Jersey. From vastly improving the health of local residents to creating educational and career opportunities, this combination greatly benefits the state. We understand the growing and evolving needs of residents in New Jersey whether that be enhancing the coordination for treating complex health conditions or improving community health through local programs and education.

RWJBarnabas Health is an Equal Opportunity Employer