Description We are offering a long term contract employment opportunity for an Administrative Assistant in Newport Beach, California. This role primarily involves administrative tasks in a fast-paced environment, including attending to guests, handling mail, and managing office supplies.

Responsibilities:

• Greet and attend to guests at the front desk, ensuring a warm welcome and prompt attention to inquiries.

• Receive, sort, and distribute incoming mail to the appropriate recipients.

• Take responsibility for ordering office supplies and food to maintain a well-stocked and efficient workspace.

• Arrange and prepare conference rooms for meetings, including setting up necessary equipment and materials.

• Handle ad-hoc administrative tasks as needed to support the smooth operation of the office.

• Utilize Microsoft Suite (Word, Excel, PowerPoint, Outlook) to manage tasks and communicate effectively.

• Answer inbound and outbound calls, providing excellent customer service to all callers.

• Perform data entry tasks, maintaining accuracy and attention to detail.

• Correspond via email professionally, responding to inquiries and communicating information as needed.

• Schedule appointments and meetings, ensuring efficient time management and avoidance of conflicts. Requirements • Minimum of 2 years of experience as an Administrative Assistant or in a similar role

• Proven ability to answer inbound calls promptly and with attention to detail

• Exceptional customer service skills, demonstrating a customer-centric approach in all interactions

• Proficiency in data entry tasks, with a focus on accuracy and speed

• Demonstrated experience in email correspondence, with clear and concise written communication skills

• Ability to handle both inbound and outbound calls with attention to detail

• Strong knowledge of Microsoft Excel, including the ability to create spreadsheets and perform basic calculations

• Proficiency in Microsoft Outlook, including managing calendars and setting up meetings

• Experience with Microsoft PowerPoint, including creating and editing presentations

• Competency in Microsoft Word, with the ability to draft letters and reports

• Proven ability to schedule appointments, manage calendars, and coordinate logistics for meetings. TalentMatch®

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) .