Job Description

Our client is looking for an Administrative Assistant in the Norfolk, Virginia area. This candidate should have experience working in either Construction or Engineering firms. This candidate will be responsible for maintaining accounts payable balances and general office tasks/ maintenance.

We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com .

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Skills and Requirements

Maintaining accounts payable Balances:

Verify and enter Purchase Order, subcontracts, and Invoices into Navision.

Verify Job cost allocations

Interaction with vendors to update account balances, request credits, and/or required paperwork, such as waivers, W9s, Certificates of insurance, etc.

Interaction with Project Managers, Engineers and Warehouse personnel to confirm invoices for accuracy.

Assist with Amex reconciliations

General Office Maintenance:

Cover reception area during business hours

Receive and provide general support to visitors

Exhibits polite and professional communication in person, phone, e-mail, and postal mail.

Answer and direct phone calls

Coordinate shipment of supplies

General office purchases for both Orlando offices.

Maintain organized inner office procedures

Submit and reconcile expense reports

Draft and review outgoing correspondence

Draft and document any necessary documents.

Document all incoming and outgoing correspondence.

Respond to inquiries as required.

Assist in the preparation of invoices and reports

Assist with collecting employee paperwork such as timesheets, HR Onboarding docs, updating bulletin board etc. based on instructions from HR Dept.

Makes travel arrangements for staff such as booking flights, cars, and hotel or restaurant reservations.

Additional tasks may be assigned by superiors from time to time depending on business demands. null

We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal employment opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment without regard to race, color, ethnicity, religion,sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military oruniformed service member status, or any other status or characteristic protected by applicable laws, regulations, andordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or the recruiting process, please send a request to HR@insightglobal.com.