Roles and Responsibilities:

 • Overseeing the work of all office employees to ensure they work productively and efficiently while meeting company standards and deadlines

 • Creating an office budget and ensuring all employees adhere to the requirements.

 • Managing office inventory and supplies, ordering new stationery, furniture, appliances, and electronics as required

 • Create and manage monthly expense reports by location

 • Manage accounts payable/receivable, expense control procedures, including bank reconciliation, cash receipts, finance charges, invoicing, purchasing, inventory verifications, chargebacks, and preparation of daily bank deposits

 • Tracking all employee training requirements for new hires and current employees by sending out weekly reports.

 • Obtaining and verifying all new employment records are properly filled out and onboard all new employees on ADP on time.

 • Tracking all PTO, sick leave, and other time off employees.

 • Liaison between employees and payroll manager regarding any payroll-related questions

 • Creating and maintaining a document of all maintenance-related requests, fixes, equipment orders, etc.

 • Assist when new projects during construction and opening phases

 • Answering the phone at a reception desk or in a specific department and transferring calls as needed

 • Sorting and delivering incoming mail and collecting and sending outgoing mail

 • Creating documents, maintaining databases, and sending memos and emails

 • Making logistical arrangements for meetings or conferences, including booking travel, making reservations, or

organizing rentals

 • Running errands and making deliveries around the office or to external parties

 • Collecting, filing, and organizing office documents, such as reports and confidential records

 • Managing digital document filing, including encrypted documents and email correspondence

 • Preparing or processing invoices or estimates

 • Packaging and shipping company materials

 • Assist with the airport badging process (EWR, LGA, JFK)

 • Keep up-to-date records of the tenant cloud to ensure all rent is collected and received on time

Skills and Qualifications:

 • 3 years of experience

 • Proficient in Microsoft Office (Word, PowerPoint, Excel, Outlook, One note, etc.)

 • Proficient in ADP

 • Fluent in English

 • Driving license

 • Organizational skills

 • Excellent communication abilities, including speaking, writing and active listening

 • Effective organization and time management skills, like prioritization, multitasking, and planning

 • Great customer service skills, including a personable and positive attitude

 • High typing speed and accuracy

 • Good computer skills, including basic troubleshooting and using word processing, spreadsheet, presentation, and email software applications

 • Problem-solving, critical thinking, and decision-making abilities

 • Ability to work independently with little-to-no supervision

 • Keen attention to detail

 • Comfortable in a fast-paced environment

 • High School diploma or equivalent

 • Must be able to pass beginner to intermediate level excel test