Position Information

Job Title

+-----------------------------------------------------------------------+ | Academic Records Specialist | +-----------------------------------------------------------------------+ | | | The Office of the Registrar is currently looking to add an Academic | | Records Specialist to our team. This role will manage and resolve | | duplicate Banner records pertaining to student data, and work with | | Student Accounts and Financial Aid for financial processes resolution | | of the duplicates, due to shared data systems. Provide leadership to | | the customer service functional area for transcripts, verifications, | | name andSSNchanges in the student system. Activate non-degree seeking | | students and validate activity lists. Manage NetID extension | | requests. Serve as the backup of the grading duties and data | | integrity procedures. Assist with international Apostille procedures | | and specially requested letters. Create and run audits of Banner | | inSQL, Tableau, and Business Objects to verify student data. Other | | duties include processing changes to the student record submitted | | through the University's electronic form system (eForms), monitoring | | email pertaining to the ND Roll Call process, and special projects. | | | | - Run table checks audit to catch duplicate student records. Move | | student data to the appropriate record, and work with Student | | Accounts and Financial Aid for financial processes resolution due | | to the shared data system. Work withOITto resolve any final | | merges in tables. | | - Activate non-degree students in Banner. Communicate with | | appropriate colleges such as St Mary's and Holy Cross as well as | | departments within the institution and students. Assure | | appropriate coding for Okta. Coordinate lists withROTCand | | marching band to make sure all non-degree students are activated | | and registered. | | - Provide leadership to the customer service functional area. | | Assist with transcript and verification operations, leading the | | effort for new technical processes. Assist in questions and | | concerns regarding various issues and policies. Act as a liaison | | to current and former students, faculty, academic depts, parents, | | and outside companies concerning all other academic services | | relating to registration, grading, ND Roll Call, commencement, | | Summer Session, etc. | | - Create and run audits of Banner inSQL, Tableau, and Business | | Objects to verify student data. Provide assistance to the | | Assistant Registrar of Student Records in analyzing and | | troubleshooting student data. | | - Assist the Apostille procedures by gathering the appropriate | | student data and sending to the appropriate certifying state, | | government, and/or country offices, notarizing as appropriate. | | Supply licensure agencies, prospective employers, and other | | universities with needed course descriptions, credit | | explanations, or special verification letters. | | - Serve as a back-up to the Grading and Academic Records | | Specialist. Assist with grade change eForms and rolling grades. | | Help run queries to assure correct data. | | - Manage NetID extension requests by determining eligibility, | | sponsorship, and timing. Code all extensions in specified | | application | | - Special projects such as testing system upgrades, implementing | | new solutions, and student record validation. Process changes to | | the student record as submitted through the University's | | electronic form system (eForms). Monitor the ND Roll Call email | | and answer questions. Other Registrar responsibilities as | | assigned. | +-----------------------------------------------------------------------+ | Bachelor's degree. | | Highly organized, motivated, self-directing, ability to multitask and | | prioritize, communicate effectively orally and in writing, work | | independently and as a team. Ability to adapt and integrate changing | | and developing technologies, basic understanding of federal laws such | | asFERPA, ability to work under tight deadlines, effectively manage | | and oversee group projects. | +-----------------------------------------------------------------------+ | Experience within an area of student services/student records a plus. | | Banner knowledge a plus or the ability to acquire the skills in the | | University's Banner system. Knowledge and creation ofSQLalong with | | report writing tools such as Business Objects, MS Access, Crystal | | Reports, or InfoMaker. | +-----------------------------------------------------------------------+ | | +-----------------------------------------------------------------------+ | Registrar (36030) | +-----------------------------------------------------------------------+ | http://registrar.nd.edu | +-----------------------------------------------------------------------+ | Student Svcs / Registrar | +-----------------------------------------------------------------------+ | EIC 2 Professional | +-----------------------------------------------------------------------+ | $47,758 - $62,000 | +-----------------------------------------------------------------------+ | Semi-Monthly | +-----------------------------------------------------------------------+ | S1 - FT Exempt | +-----------------------------------------------------------------------+ | Administrator/Professional | +-----------------------------------------------------------------------+ | Full-time | +-----------------------------------------------------------------------+ | Monday-Friday | | 8:00am-5:00pm | +-----------------------------------------------------------------------+ | 40 hrs/week | +-----------------------------------------------------------------------+ | 12 | +-----------------------------------------------------------------------+

Posting Detail Information

The University of Notre Dame seeks to attract, develop, and retain the highest quality faculty, staff and administration. The University is an Equal Opportunity Employer, and is committed to building a culturally div