This job was posted by https://www.kansasworks.com : For more information, please see: https://www.kansasworks.com/jobs/13020861

POSITION SUMMARY

Reporting to the Controller, this position is responsible for ensuring the timely, accurate and consistent processing of vendor invoices. The focus is on professionally managing vendor accounts, identifying discrepancies and working with internal personnel to resolve issues with external vendors. Other duties would include responding to vendor inquiries, providing updates and schedules internally or externally as needed and the processing of 1099s at year-end.

BUSINESS OBJECTIVES

• Maximize cost savings through the efficient and detailed entry and review of accounts, working with appropriate parties for resolution
• Effectively manage the A/P function through proactive and professional engagement and initiative on a regular, daily basis

{=html} <!-- --> - Ensure all database information and reporting is both timely and accurate - Support company by providing explanations and back up for expenditures as needed audits - Provide recommendations and day-to-day guidance on new and existing accounting workflow process, policies and procedures - Ensure that GGS supplier relationships are positively managed with all payments sent to the appropriate recipient, accurately, timely and promptly

ESSENTIAL FUNCTIONS AND DUTIES

• Review all accounts payable entries to ensure proper coding and verification of all amounts and vendor-required information
• Prepare weekly requests for AP disbursements for review and approval of Management
• Match vendor invoices and purchase orders, resolve discrepancies, verify tax rates, quantities billed, and unit pricing, and request credit memos, where applicable
• Process functions include but are not limited to, entering invoices, invoice workflows, approving and posting of invoices, processing of check runs and the voiding of checks/payables
• Understanding the interface of the A/P system with the general ledger to provide problem solving for reconciling issues
• Reconcile Accounts Payable accounts on a weekly/monthly/quarterly basis
• Preparation and providing expenditure analysis as needed
• Completing audits of vendor data throughout the year to ensure the timely processing of 1099s for vendors at year-end
• Assist with month-end tasks such as gathering support documentation for accruals and reclassifying entries
• Prepare quarterly Sales Tax Payable for consumables
• Interface with suppliers, leadership, and employees any A/P related issues

POSITION QUALIFICATIONS

• Degree in accounting, finance, business administration, or related field would be a plus, but appropriate education, abilities and experience required
• Demonstrated success in the area of Accounts Payable required
• Excellent verbal and written communication skills
• Strong analytical and critical thinking skills with the ability to prioritize and adhere to tight deadlines while maintaining accuracy and attention to detail
• Ability to build and maintain strong relationships
• Proficient in computer programs, including but not limited to, Microsoft Office. Ability to perform advanced functions in applications is a plus
• Ability to adapt to a changing environment and handle multiple priorities
• Ability to navigate between vendor interface and back office roles
• Desire to learn new skills, be challenged, and demonstrate growth potential
• Willingness to remain flexible and adapt to change as we continue to grow as a company