Job Summary:

This person is responsible for the general administrative functions within the Indian Hills Community College Facilities department.  Duties will include record-keeping, purchasing, inventory management, project and task management, answering telephones, and coordination of appointments and meetings. 

Vision:

Indian Hills Community College will transform the future through education and empowerment.

Mission:

Indian Hills Community College changes lives by inspiring learning, diversity, social enrichment, and regional economic advancement.

Core Values:

Indian Hills Community College is committed to excellence, success, service, integrity, community, innovation, diversity, and inclusion.

Minimum Job Requirements:

• Post-secondary administrative assistant training.

• Three years relevant experience.

• Accurate typing and clerical abilities.

• Ability to work and communicate with a variety of people.

• Excellent organizational and customer service skills.

• The ability to handle multiple projects and changing priorities.         

  Work Performed:

• Coordinate purchasing processes and procedures.

• Coordinate approvals for facilities and custodial purchases.

• Maintain inventory of all IHCC Facilities equipment.

• Triage emergency facilities calls and route appropriately.

• Assist in task creation, maintenance and reporting in project management and work-order system.

• Assist in shipping and receiving as needed.

• Scanning and filing.

• Maintain blanket purchase orders for frequently used vendors.

• Maintain association membership documentation.

• Facilitate travel requests, arrangements, and reimbursements for staff.

• Receive calls from and schedule appointments for vendors, visitors and deliveries.

• Report repairs, maintenance and insurance claim information quarterly.

• Coordinate warranties for IHCC Facilities equipment.

• Office/receptionist duties for the area to include answering phones, scheduling appointments, and supplying information.

• Order and stock supplies for custodial and facilities.

• Invoicing for Facilities related utilities or services.

• Maintain regular and consistent attendance at work.

• Other duties as may be assigned.

  Responsible To:            

Director Facilities

Position Level:               

Office, Level II-Non Exempt-Traditional Funding, at will employment on a letter of employment

Employment Length:

4 term, full time, benefits

Schedule:

9 hrs/day, Monday-Thursday 

Hourly Rate:

$16.09 - 16.99