Job Information
State of Colorado CPW Administrative Assistant III - (Ridgway, CO) in Ouray County, Colorado
CPW Administrative Assistant III - (Ridgway, CO)
Print (https://www.governmentjobs.com/careers/colorado/jobs/newprint/4783963)
Apply
CPW Administrative Assistant III - (Ridgway, CO)
Salary
$49,848.00 - $59,820.00 Annually
Location
Ouray County, CO
Job Type
Full Time
Job Number
PMA 00472 01/25
Department
Department of Natural Resources
Division
Colorado Parks & Wildlife
Opening Date
01/23/2025
Closing Date
2/6/2025 11:59 PM Mountain
FLSA
Determined by Position
Type of Announcement
This position is open only to Colorado state residents.
Primary Physical Work Address
28555 Hwy 550 Ridgway, CO 81432
FLSA Status
Non-Exempt; position is eligible for overtime compensation.
Department Contact Information
kristi.ryan@state.co.us
Hiring Pay Rate
Please note that all employees new to the State Personnel System are paid on a bi-weekly basis
How To Apply
Please submit an online application for this position at https://www.governmentjobs.com/careers/colorado. Reach out to the Department Contact to apply using a paper application, including any supplemental questions. Failure to submit a complete and timely application may result in the rejection of your application. Applicants are responsible for ensuring that application materials are received by the appropriate Human Resources office before the closing date and time listed.
Description
Benefits
Questions
Department Information
OPEN TO STATE OF COLORADO RESIDENTS ONLY
Consider joining the dedicated people of the Colorado Department of Natural Resources. It’s our mission to manage and conserve Colorado’s natural resources for the benefit of people today – and tomorrow. That means we have to balance development with conservation so the state we all love provides similar opportunities for our children and their children.
We invite you to explore our website at https://dnr.colorado.gov/about-usto find out more about the work we do to manage Colorado’s natural resources for today – and tomorrow.
The State of Colorado believes that equity, diversity, and inclusion drive our success, and we encourage candidates from all identities, backgrounds, and abilities to apply.
In addition to offering rewarding, meaningful work, we offer:
Medical and Dental plans
Strong, flexible retirement plans including PERA Defined Benefit Plan or PERA Defined Contribution Plan, plus pre-tax 401K and 457 plans
Paid life insurance
Short- and long-term disability coverage
Employee Wellness programs
Flexible Spending Accounts
Health Savings Accounts
10 paid holidays per year plus generous vacation and sick leave
Career advancement opportunities throughout the State system
Some positions may qualify for the Public Service Loan Forgiveness Program (https://studentloans.gov/myDirectLoan/pslfFlow.action#!/pslf/launch)
COLORADO PARKS AND WILDLIFE
Our Mission is to perpetuate the wildlife resources of the state, to provide a quality state parks system, and to provide enjoyable and sustainable outdoor recreation opportunities that educate and inspire current and future generations to serve as active stewards of Colorado's natural resources.
The work unit exists to implement the goals and objectives of Colorado Parks and Wildlife’s strategic long-range and operational plans to accomplish the Legislative mandate of protecting, preserving, managing, and enhancing the State’s recreational resources at Ridgway State Park while working in cooperation with the Bureau of Reclamation (property owner) and within the guidelines of Colorado state statutes, regulations, and Colorado Parks and Wildlife policies and procedures for the use, benefit and enjoyment of 1,000,000 annual visitors that utilize the area. The work unit provides a safe and quality recreational experience along with a wide range of appropriate recreational and educational opportunities while protecting and enhancing the facilities and natural resources of the area by providing visitor services, maintenance functions, natural resource protection and education, administration functions, law enforcement, inter-agency cooperation, and program management/development. The work unit administers Colorado Parks and Wildlife programs within the park and district and provides recreation and natural resource management expertise to Federal, State, County, Local, and Private entities.
Description of Job
The purpose of this position is to handle the administrative tasks necessary to operate Ridgway State Park This position exists to provide high-quality customer service through public contact; manage a variety of park office programs including sales of products and services; answer public questions about Ridgway State Park and CPW, and provide accurate and timely information; provide administrative support to park operations with an emphasis on general office support, accounting, procurement, budgeting, payroll, supervising assigned staff; and provide local, regional, and statewide marketing and public outreach. Specific duties include, but are not limited to:
Customer Service
This position works directly and communicates with the public and internal staff to answer questions about the park and the agency. Duties include but are not limited to, selling CPW products and merchandise, answering phones and emails, providing assistance and information about Ridgway State Park, CPW, camping, reservations, licenses, registrations, hunting, boating, fishing, area information, and general outdoor recreation. Maintains website updates and social media posts in collaboration with other staff. Oversees park event facility reservations and event coordination. Implements established processes necessary to meet customer and staff needs, and accurately completes and accounts for all internal and external customer products and associated documents. Utilizes IPAWS and other databases to fulfill customer and staff needs.
Accounting, Budgeting, and Data Entry
This position assists the Park Manager and park staff with accounting functions including processing invoices, creating and maintaining accurate accounting records, CORE procurement and entry, IPAWS transactions, reconciling parks and wildlife sales and products, and submitting supporting documentation as required and as needed. The position reconciles and tracks budgets using available software. Is knowledgeable and proficient in, but not limited to, A4, CPW dashboard, SARA, Captrack, Word, Excel, Quicken, EDSYS, and KRONOS computer programs and systems. Establishes procedures, creates forms, and computer spreadsheets, and enters, tracks, and prepares reports on expenditures for operating, temporary work programs, section budgets, and small capital expenses. This position works with the Park Manager and establishes cash handling procedures to maintain security and accountability of cash funds and is the custodian of all change funds. This position allocates spending on state credit cards. Demonstrates and maintains proficiency with programs and databases used by the position.
Office Manager, Clerical, and Special Project Support
This position manages and operates the Visitor Center, Park Office, and retail store by providing general office/clerical support through planning, organizing, and implementing programs including reservations, pass and license sales, a retail program, and managing IPAWS. Maintains office equipment including, but not limited to, printers, copiers, credit card machines, phones, computers, and IPAWS hardware. Monitors and maintains a working inventory of general office supplies to support park operations and park staff. Assists the Park Manager and other park staff with daily operational demands that can include general clerical typing, note-taking, copying, reporting, filing, and record-keeping. Informs Park Manager and section managers of critical information and helps manage complaints. Manages all park visitor publications, brochures, and regulation handouts. Responsible for all hiring paperwork, EdSys transactions, and Kronos functions for temporary employees. Assists the Park Manager with special projects, workflow improvements, and efficiencies within the Park and CPW. Assists other park and agency staff as requested and needed. Communicates information, and dispatches field staff via phone, email, or two-way radio.
Supervision
This position directly oversees and supervises temporary workers, interns, and volunteers delegated to their areas of responsibility. The position recruits, interviews, hires, trains, supervises, advises, counsels, motivates, assigns duties, schedules, resolves conflicts, delegates special projects/duties, ensures compliance with statutes and all policies and procedures, takes appropriate corrective/disciplinary actions regarding employee performance as directed, conducts meetings, and develops work programs for their respective temporary employees, interns, and assigned volunteers that accomplishes the work unit and Colorado Parks and Wildlife’s desired mission. The position implements processes to ensure assigned temporary workers, interns, and volunteers are trained and performing their assigned duties within the park on a daily basis. The position will work with the Park Manager and other park staff on scheduling and adjust staffing patterns as the need arises.
Other duties as assigned.
Minimum Qualifications, Substitutions, Conditions of Employment & Appeal Rights
Minimum Qualifications
Three years of experience in administration or customer service in an office environment in an occupational field related to the work assigned to the position.
Substitutions
- Appropriate education in accounting, business, wildlife management, biology, agriculture, or related field of study will substitute for the required experience on a year-for-year basis.
Preferred Qualifications:
Current or former Colorado Parks & Wildlife work or volunteer experience is considered.
Current or former State experience relevant to this position.
Excellent customer service skills, problem-solving abilities, and critical thinking.
Demonstrates initiative and self-motivation.
Keen attention to detail.
Exceptional organizational, written communication, and public speaking skills.
Ability to work well independently as well as in/with a team.
Proficiency in the use of Google email, Google Docs, Zoom/Google Meet, and the Colorado Operations Resource Engine (CORE). Knowledgeable in Word, Excel, and Adobe programs.
Conditions of Employment:
Colorado residency is required at the time of application.
Must possess and maintain a valid state of Colorado driver's license if operating a State vehicle.
Must possess and maintain a valid state of Colorado driver's license if operating State vehicles
Driving and Criminal background checks required
Regular work hours may start before 7 AM and extend past 6 PM.
Weekends, holidays and shift work required
Travel for training and/or other park operational needs as needed
Must possess computer skills and be capable of learning new computer programs
Former State employees who were disciplinarily terminated or resigned in lieu of termination must disclose the information on the application and provide an explanation why the prior termination or resignation should not disqualify their application from the current position. (Please Note: Absent extraordinary circumstances, prior disciplinary termination or resignation in lieu of termination will disqualify the applicant from future State employment with DNR).
APPEAL RIGHTS:
It is recommended that you contact the Human Resources Specialist listed below to resolve issues related to your possession of minimum qualifications. However, i f you receive notice that you have been eliminated from consideration for this position, you may file an appeal with the State Personnel Board or request a review by the State Personnel Director.
An appeal or review must be submitted on the official appeal form, signed by you or your representative. This form must be delivered to the State Personnel Board by email ( dpa_state.personnelboard@state.co.us ), postmarked in US Mail or hand delivered (1525 Sherman Street, 4th Floor, Denver CO 80203), or faxed (303.866.5038) within ten (10) calendar days from your receipt of notice or acknowledgement of the department’s action.
For more information about the appeals process, the official appeal form, and how to deliver it to the State Personnel Board; go to spb.colorado.gov ; contact the State Personnel Board for assistance at (303) 866-3300; or refer to 4 Colorado Code of Regulations (CCR) 801-1, State Personnel Board Rules and Personnel Director's Administrative Procedures, Chapter 8, Resolution of Appeals and Disputes, at spb.colorado.gov under Rules.
Supplemental Information
The Assessment Process
All applications received by the closing of this announcement will be reviewed by an HR Specialist against the Minimum Qualifications in this announcement.
Colorado Revised Statutes require that state employees are hired and promoted based on merit and fitness through a comparative analysis process. Part of, or all of, the comparative analysis for this position will be a structured application review by Subject Matter Experts.
Resumes, cover letters and other attachments are not considered as part of initial reviews, therefore, it is important todocument in your application your education, experience, minimum qualifications, and preferred qualifications as outlined in the job announcement .
Please thoroughly answer all supplemental questions (if listed) since question responses may be evaluated for content, writing ability, spelling, grammar, and effective communication.
This recruitment may involve additional testing and/or exams to arrive at the top group for interviews.
This recruitment may be used to fill more than one vacancy at this level and reporting location.
Equity, Diversity, and Inclusion
The State of Colorado believes that equity, diversity, and inclusion drive our success, and we encourage candidates from all identities, backgrounds, and abilities to apply. The State of Colorado is an equal opportunity employer committed to building inclusive, innovative work environments with employees who reflect our communities and enthusiastically serve them. Therefore, in all aspects of the employment process, we provide employment opportunities to all qualified applicants without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity or expression, pregnancy, medical condition related to pregnancy, creed, ancestry, national origin, marital status, genetic information, or military status (with preference given to military veterans), or any other protected status in accordance with applicable law.
The Department of Natural Resources is committed to the full inclusion of all qualified individuals. As part of this commitment, our agency will assist individuals who have a disability with any reasonable accommodation requests related to employment, including completing the application process, interviewing, completing any pre-employment testing, participating in the employee selection process, and/or to perform essential job functions where the requested accommodation does not impose an undue hardship. If you have a disability and require reasonable accommodation to ensure you have a positive experience applying or interviewing for this position, please direct your inquiries to our ADAAA Coordinator, at dnrhremployeebenefits@state.co.us
ADAAA Accommodations
Any person with a disability as defined by the ADA Amendments Act of 2008 (ADAAA) may be provided a reasonable accommodation upon request to enable the person to complete an employment assessment. To request accommodation, please contact our Benefits Specialist at dnrhremployeebenefits@state.co.us at least five business days before the date that any accommodation will be required to allow us to evaluate your request and prepare for the accommodation. You may be asked to provide additional information, including medical documentation, regarding functional limitations and type of accommodation needed. Please ensure that you have this information available well in advance of the assessment date.
E-Verify
DNR uses e-Verify, an Internet-based system, to confirm the eligibility of all newly hired employees to work in the United States. Learn more aboutE-Verify (http://www.dhs.gov/e-verify) , including your rights and responsibilities.
Toll–Free Applicant Support - Technical Help
If you experience technical difficulty with the NEOGOV system (e.g. uploading or attaching documents to your online application) call NEOGOV at 855-524-5627, Mon-Fri between 6 am and 6 pm (Pacific Time). The Human Resources Office will be unable to assist with technical issues.
The State of Colorado offers permanent employees a variety of benefits including medical, dental, life and disability insurance, as well as a comprehensive leave program. Please click the following link for detailed information: www.colorado.gov/pacific/dhr/benefits
Please note that each agency's contact information is different; therefore, we encourage all applicants to view the full, official job announcement which includes contact information and class title. Select the job you wish to view, then click on the "Print" icon.
01
The Colorado Constitution, Article XII, Section 13 requires that APPLICANTS for state classified government jobs be residents of Colorado, unless this requirement is waived by the State Personnel Board (DPA). A residency waiver was not issued by DPA for this announcement. For more information, please see the FAQ's at: https://careers.colorado.gov/how-to-apply. Are you a current Colorado resident?
Yes
No
02
Current and former State Personnel System employees who were disciplinarily terminated, resigned in lieu of termination, or who were deemed to have resigned without notice (Board Rule 7-5, Automatic Resignation) must disclose this information on the application.
I am not a current or former State of Colorado classified employee.
I am a current or former State of Colorado employee but have NEVER been disciplinarily terminated, resigned in lieu of termination, or deemed to have resigned without notice (Board Rule 7-5, Automatic Resignation).
I am a current or former State of Colorado employee and have been disciplinarily terminated, resigned in lieu of termination, or deemed to have resigned without notice (Board Rule 7-5, Automatic Resignation). NOTE: Failure to disclose this information and/or falsification of Application materials may result in being removed from consideration for this position.
03
Former State employees who were disciplinarily terminated or resigned in lieu of termination must disclose this information on the application. In the space below, please provide an explanation as to why the prior termination or resignation should NOT disqualify your application from the current position (if not applicable, please enter "N/A"):
04
Please select which range most accurately reflects your years of experience in administration or customer service in an office environment .
0 to less than 1 year
1 year but less than 2 years
2 years but less than 3 years
3 years but less than 4 years
4 years but less than 5 years
5 years but less than 6 years
6 years or more
No experience yet
05
Appropriate education accounting, business, wildlife management, biology, agriculture, or related field of study will substitute for the required experience on a year-for-year basis. Are you using education to substitute for the required experience on a year-for-year basis? If so please explain your degree level and type and how it relates to the position. If not please put N/A.
06
Do you have prior Colorado Parks & Wildlife work or volunteer experience?
Yes
No
07
If you have prior Colorado Parks & Wildlife work or volunteer experience please explain. If not please put N/A
08
Do you have any experience working or volunteering in an outdoor recreation setting? Please explain. If not please put N/A
09
Do you currently possess a valid driver's license?
Yes
No
10
Please describe your customer service-related experience. Include information related to public contact, retail experience, and media/public outreach efforts. Please describe the type of experience, your years of experience, and any special knowledge, skills, or abilities you may possess.
11
Please describe your experience in accounting, budgeting, and data entry. Include information related to retail sales accounting, cash handling, business purchasing, record management, reconciling and tracking budgets, and experience in using budgeting/accounting software. Please describe the type of experience, your years of experience, and any special knowledge, skills, or abilities you may possess.
12
Please describe your clerical and office management skills and experience. Include information related to managing an office, general clerical skills, experience working with and supporting staff, experience with typical office equipment, inventory management, and hiring/supervising staff and volunteers. Please describe the type of experience, your years of experience, and any special knowledge, skills, or abilities you may possess.
13
Do you possess any position-related professional certifications or training? Please explain.
14
Do you have any experience supervising staff and/or volunteers? Please explain:
15
Please describe what makes a team successful and the specific role you would play in making this team successful.
16
Please briefly describe why you're interested in working at Ridgway State Park and for Colorado Parks & Wildlife:
17
Part, or all, of the assessment for this position involves a review of the information you submit in your application materials. This announcement requests a Cover Letter and Resume is attached to your application, however do not use "see resume" or "see attached" statements in your application since these attachments are not used to determine whether you meet the minimum qualifications. Cover Letters (and optional Resume attachments) are considered in later recruitment steps. If you are using education to substitute, meet or exceed the minimum qualifications for this position, you must be able to provide a copy of your education-related transcripts for verification if requested. Please acknowledge your understanding of this notice and requirements:
I understand and acknowledge this requirement
Required Question
Employer
State of Colorado
Address
See the full announcement by clicking
the "Printer" icon located above the job title
Location varies by announcement, Colorado, --
Website
https://careers.colorado.gov/
Apply
Please verify your email addressVerify Email