Job Information
Randstad US assistant controller in palo alto, California
assistant controller.
palo alto , california (remote)
posted april 15, 2024
job details
summary
$135,000 - $170,000 per year
permanent
bachelor degree
category business and financial operations occupations
reference509285
job details
job summary:
Assistant Controller
Currently working with a successful real estate development company that is currently looking for a "hands on" Assistant Controller that will support the CFO with full scope accounting and reporting for a growing entity and manage a small team supporting AP and basic accounting functions. Position will have a lot of exposure and work on a variety of areas for the company. Qualified candidates will have 7+ years of accounting experience, Yardi experience, strong experience running the close and performing financial reporting as well as Consolidation experience. Qualified candidates please reach out directly at angelo.hatzistratis@tatum-us.com for more information.
location: Palo Alto, California
job type: Permanent
salary: $135,000 - 170,000 per year
work hours: 9 to 5
education: Bachelor's degree
experience: 7 Years
responsibilities:
Assistant Controller
Position Summary
The Assistant Controller will be a key member of the accounting team accountable for preparing Joint Venture financial statements in accordance with GAAP and other required reporting needs for JV partners and/or lenders for the CFO's approval. The role is also involved in preparing, consolidating, and analyzing project financials submitted by their Development Department. This position works closely with third-party property managers, lenders, JV partners, investors, and corporate accounting team on accounting needs for both operating properties and development projects.
Duties
include monthly financial close process, reconciliations, loan draws, investor reporting, budget review, as well as various ad-hoc projects. The position requires well-developed organizational skills, an affinity for numbers, as well as competent communication abilities and interpersonal skills.
Essential Duties and Responsibilities
Corporate/Wholly Owned:
General:
Collaboration with home office accounting department
Provide support during audits
Coding authority: ensure appropriate categories are being used
Assist the executive team with other projects as needed
Document procedures and streamline processes when possible
Accounts Payable:
Work with Operations Specialist to ensure overhead invoices are processed through Yardi.
Investigate and respond to inquiries from vendors, management as required.
Ensure workflow are routing approvals within Yardi in accordance with approved limits of
authority.
Maintain the electronic filing on SharePoint and approved naming conventions for A/P.
Post and process accounts payable.
Process monthly employee expense reports via Concur
Accounts Receivable (A/R):
Bill and track invoices to tenants, clients, and partners, i.e., HSRE
Utility company tracking refundable deposits
Loan Draws & Project Accounting:
Work with Operations Specialist to ensure overhead invoices are processed through Yardi.
Project A/P research as required to respond to vendor and employee inquires and/or variances on statements.
Pay application review for completeness, including lien releases, insurance and/or change
orders, then route for approval in Yardi in accordance with approved limits of authority.
- Track contactor and vendor insurance in Yardi to ensure all contractors
have required insurance prior to payment.
Ensure retention release checklist is completed prior to release of payment
Work with lenders to ensure required documentation is submitted (i.e. GC contracts, change orders, assignments, etc.).
Work with Operations Specialist to process monthly draws: coordinate with lender Loan Administration group, to procure required documentation and inspections.
Property Operations:
- Work with Operational Specialist, 3rd party property managers and Senior Asset Manager to
process weekly invoices for operational expenses, investigate as needed, route for approval.
- Review work of the third-party property managers and their project accountants as required to
investigate variances and/or unusual project expenses.
- Review bi-annual property tax payment and route for payment.
Joint Ventures:
- For the CFO's review/approval, prepare monthly financial statements including balance sheet,
income statement, cash flow, and any other requests in accordance with GAAP
Oversee maintenance of all subledgers including AP, AR, Job Cost, Owner's Equity, etc.
Track capital contributions/distributions and income allocations according to waterfall structure
Prepare development project funding, billing, and job cost accounting
Assist Operational Specialist with construction loan reporting, draws, and supporting
documentation
Facilitate and/or initiate banking transactions, as needed, and perform bank reconciliations
Understand and adhere to all legal agreements including, but not limited to, Purchase & Sale
Agreements, JV Operating Agreements, Development Agreements, Property Management
Agreements, Construction Management Agreements, Leases, and Loan Documents
Ensure financial reporting is consistent with annual business plan and annual operating budget
Assist with annual tax returns, Form K-1s, and payments
Participate in annual financial audit, if required, or any other audit i.e., agreed upon procedures
Review work of the third-party property managers and their project accountants; investigate
variances and/or unusual expenses
Review semi-annual property tax payment and route for payment
Collaborate with corporate, property management, JV partner, and internal accounting teams
qualifications:
Education and Experience Requirements:
Bachelor's degree in accounting or related field or sufficient work experience required
Minimum of 7+ years' experience
Detail-oriented, self-starter, collaborative
Able to work independently and manage multiple projects simultaneously
Knowledge of Microsoft 365 including Outlook, SharePoint, Excel, Word, PowerPoint, OneNote and Yardi.
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skills: Commercial Real Estate Lending
Equal Opportunity Employer: Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.
At Randstad, we welcome people of all abilities and want to ensure that our hiring and interview process meets the needs of all applicants. If you require a reasonable accommodation to make your application or interview experience a great one, please contact HRsupport@randstadusa.com.
Pay offered to a successful candidate will be based on several factors including the candidate's education, work experience, work location, specific job duties, certifications, etc. In addition, Randstad offers a comprehensive benefits package, including health, an incentive and recognition program, and 401K contribution (all benefits are based on eligibility).
Applications accepted on ongoing basis until filled.
Qualified applicants in San Francisco with criminal histories will be considered for employment in accordance with the San Francisco Fair Chance Ordinance.
We will consider for employment all qualified Applicants, including those with criminal histories, in a manner consistent with the requirements of applicable state and local laws, including the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance.
get in touch
we are here to help you with your questions.
AH
angelo hatzistratis
- +1 415 733 7530 (tel:+1 415 733 7530)
Randstad US
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