Management Analyst (Public Works Department)

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Management Analyst (Public Works Department)

Salary

$101,129.60 - $151,694.40 Annually

Location

Palo Alto, CA

Job Type

Regular Full-Time

Job Number

202400717

Department

Public Works Department

Opening Date

09/09/2024

Closing Date

9/30/2024 11:59 PM Pacific

• Description

• Benefits

• Questions

Description:

The City of Palo Alto is recruiting for an innovative and dynamic Management Analyst with a passion for public service to join the Palo Alto family.

About the Position

The City’s Public Works Department has an exciting opportunity for a versatile Management Analyst supporting the Department’s goals. In this role, you will have the opportunity to work with multiple divisions within the Public Works Department (Engineering Services, Public Services, Environmental Services, and the Palo Alto Airport) and City staff at all levels to assist with in-depth quantitative analysis of departmental operations. This Management Analyst will play a key role in the Department, with essential functions that include:

• Operating and capital budget development, forecast, analysis, and monitoring;

• Assessing rate structures regularly, including identifying and analyzing expense savings opportunities;

• Developing and reviewing Department policies and procedures; and

• Reviewing and coordinating City Council and Board Commission staff reports.

This position offers the chance to get to know the City's most public-facing workgroups in Public Works from top to bottom. Public Works welcomes creative and innovative solutions to complex problems and provide the opportunity to work on special projects. Successful candidates are tech savvy, team players, and creative problem solvers looking for a career that will make a difference in the community around them and willing to work hard to get there.

About the Department:

The Public Works Department provides services integral to the community on a daily basis. The mission of the department is to provide quality services with commitment, courtesy, and pride. In partnership with the Palo Alto community, the Public Works team strives to offer efficient, cost-effective and environmentally responsible services that make Palo Alto a beautiful, vibrant and appealing City in which to live and work. Learn more about our mission and ongoing projects and initiatives HERE (https://cleanbay.org/our-programs/regional-water-quality-control-plant/) .

Benefits: Fantastic benefits package, to learn more click HERE (https://www.cityofpaloalto.org/Departments/Human-Resources/Palo-Alto-Careers) .

Compensation (MGMT): Comprehensive compensation plan, to learn more click HERE (https://www.cityofpaloalto.org/Departments/Human-Resources/Labor-Agreements-and-Salary-Schedules) .

Essential Duties:

Essential and other important responsibilities and duties may include, but are not limited to, the following:

• Monitors revenues and expenditures to ensure accuracy and completeness; assists with creating, analyzing, and monitoring the Department’s budget and fee schedule.

• Participates in departmental studies and projects, which can include setting up contracts; preparing requests for proposals; selecting consultants; ensuring compliance with applicable regulations, specifications, and/or requirements; monitoring project budgets; tracking projects; preparing related reports; and, performing other related duties.

• Supports departmental recruitment, anticipating vacancies, working with other City staff to plan and execute searches and facilitate hiring and on-boarding.

• Prepares a wide variety of analytical reports on operations and activities in the assigned area of responsibility.

• Conducts surveys and performs research, prepares budget scenarios and statistical analysis; prepares related reports.

To review the full Management Analyst job description, click HERE (https://www.governmentjobs.com/careers/paloaltoca/classspecs/791964?keywords=management%20analyst&pagetype=classSpecifications) .

Minimum Qualifications:

Sufficient education, training and/or work experience to demonstrate possession of the following knowledge and skills, which would typically be acquired through:

• Bachelor's degree in a related field

• Three years of professional experience in public or business administration, public affairs, or a related field;

An equivalent combination of education and experience sufficient to successfully perform the essential duties of the job such as those listed above.

Supplemental Information:

The ideal candidate will have proficiency in and knowledge in the following:

• Advanced data compilation and analysis (vlookups, pivots, long-range forecasting, budget uploads, etc.); Knowledge of government finance and/or public administration is a plus. Extensive knowledge required in Excel and PowerPoint

• Budgeting and tracking actual revenues and expenditures

• Demonstrated ability to create strong partnerships through communication and interpersonal skills with various team members and leaders of all levels and functions throughout the organization

• Detail-oriented, organized and demonstrated an ability to multi-task and shift priorities quickly

• Applicable Federal, State, and local laws, rules, and regulations

• Excellent customer service skills and an ability to effectively communicate and collaborate with a diverse range of people and job functions

• Strong writing skills

• Ability to quickly learn new tools and technologies including ERP systems and budgeting software

The City of Palo Alto is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act, the City will provide reasonable accommodation to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer.

More than one position may be filled from this posting