Purchase Order (PO) Specialist

Date: Sep 10, 2024

Location:

Parsippany, United States, New Jersey, 07054

Company: Teva Pharmaceuticals

Job Id: 58085

Who we are

Together, we’re on a mission to make good health more affordable and accessible, to help millions around the world enjoy healthier lives. It’s a mission that bonds our people across nearly 60 countries and a rich, diverse variety of nationalities and backgrounds. Working here means working with the world’s leading manufacturer of generic medicines, and the proud producer of many of the products on the World Health Organization’s Essential Medicines List. Today, at least 200 million people around the world take one of our medicines every single day. An amazing number, but we’re always looking for new ways to continue making a difference, and new people to make a difference with.

The opportunity

The Purchase Order (PO) Specialist will report directly to the Senior Director Commercial Excellence and is an integral part of the US Innovative Medicines organization, responsible for ensuring the seamless execution of purchase order activities that support Commercial Excellence, Marketing, and Patient Services. This position is crucial for maintaining the efficiency and accuracy of financial and operational processes. The PO Specialist will be responsible for designing, implementing and coordinating training on critical business workflows that optimize the purchase order process, including the setup of new vendors, development, and monitoring of third-party statements of work (SOW), and the creation and execution of purchase orders.

The PO Specialist also plays a key role in managing relationships with third-party vendors, ensuring that the procurement process is smooth and efficient. In this role, the PO Specialist will collaborate closely with various internal stakeholders, such as the US Innovative Medicines Commercial Teams, Procurement, and Finance, to align vendor needs with approved budgets. This includes leading cross-functional meetings to ensure all parties are informed and aligned on financial commitments and operational requirements.

The PO Specialist will also participate in various project management duties, requiring proactive planning, organization, and coordination to meet deadlines and budget requirements. This position demands a high level of attention to detail, strong organizational skills, and the ability to work independently while managing multiple priorities. The ideal individual will have the ability to work independently on projects, from conception to completion, and must be able to professionally work under pressure to handle a wide variety of tasks or activities by multitasking and prioritizing.

How you’ll spend your day

• Workflow design and management: Responsible for developing, maintaining processes and coordinating essential workflows that lead to the efficient and effective operations including but not limited to vendor management and purchase order creation.

• Cross-functional collaboration: Lead purchase order creation process for Commercial Excellence, Marketing and Patient Services. Facilitate monthly meetings with USIM Coordinators, Marketing, Finance, Procurement and Accounts Payable to align vendor needs with approved departmental budgets.

• Stakeholder engagement: serve as primary contact for external third-parties during the SOW and PO creation process.

• Project management support: Assist in managing and executing projects, ensuring tasks are prioritized and completed on time. Create project-specific documents, spreadsheets and presentations serving as creative and quality control contact

• Communication: Facilitate communication within project teams and across departments to ensure alignment and collaboration.

• Financial oversight: Support the Senior Director of Commercial Excellence in managing the USIM budget and accrual process, monitoring open purchase orders and related invoices to ensure projects remain on budget.

• Adaptability and Multitasking: Thrive in a fast-paced, dynamic environment by adapting quickly to new demands and tasks, independently managing projects from conception to completion.

Your experience and qualifications

Education/Certification/Experience:

• High School degree required; Bachelor’s degree preferred

• Experience required: a minimum of 2 years’ experience in a fast paced, business environment

• A minimum of 1 year experience in a pharmaceutical environment required

• A minimum of 2 years budget support required

• Project management experience a plus

• Experience with SharePoint, Microsoft Suite of software preferred; SAP and ADP familiarity a plus

Skills/Knowledge/Abilities:

• Experience with vendor creation, Scope of Work (SOW) process development and Purchase Order processing

• Basic skill level in MS Office including proficiency in Word, PowerPoint, OneNote, Excel and Outlook

• Strong proficiency in SAP system and Concur expense system.

• Excellent verbal, written, organizational and interpersonal skills required to reflect ability to perform and prioritize multiple tasks seamlessly with tremendous attention to detail

• Forward looking thinker, who actively seeks opportunities and proposes solutions

• Demonstrated ability to achieve high performance goals and meet deadlines in a fast paced environment

• Highly resourceful team-player, with strong problem-solving skills and the ability to also be extremely effective independently

Travel Requirements:

Approximately 5-10% domestic travel throughout the US

Enjoy a more rewarding choice

We offer a competitive benefits package, including Medical, Dental, Vision, and Prescription coverage starting on the first day. We also offer Disability and Life Insurance, Paid Time Off, 13 paid Holidays, 6% match on the 401(k), Employee Stock Purchase Plan, and Tuition Assistance.

Already Working @TEVA?

If you are a current Teva employee, please apply using the internal career site available on "Employee Central". By doing so, your application will be treated with priority. You will also be able to see opportunities that are open exclusively to Teva employees. Use the following link to search and apply:Internal Career Site (https://performancemanager.successfactors.eu/sf/careers/jobsearch?bplte_company=1080030P)

The internal career site is available from your home network as well. If you have trouble accessing your EC account, please contact your local HR/IT partner.

Teva’s Equal Employment Opportunity Commitment

Teva Pharmaceuticals is committed to equal opportunity in employment. It is Teva's global policy that equal employment opportunity be provided without regard to age, race, creed, color, religion, sex, disability, pregnancy, medical condition, sexual orientation, gender identity or expression, ancestry, veteran status, national or ethnic origin or any other legally recognized status entitled to protection under applicable laws. We are committed to a diverse and inclusive workplace for all. If you are contacted for a job opportunity, please advise us of any accommodations needed to support you throughout the recruitment and selection process. All accommodation information provided will be treated as confidential and used only for the purpose of providing an accessible candidate experience.

Important notice to Employment Agencies - Please Read Carefully

Teva Pharmaceuticals USA does not accept unsolicited assistance from agencies for employment opportunities. All CVs / resumes submitted by search firms to any employee at our company without a valid written search agreement in place for this position will be deemed the sole property of our company. No fee will be paid in the event a candidate is hired by our company as a result of an agency referral where no pre-existing agreement is in place. Where agency agreements are in place, introductions are position specific. Please, no phone calls or emails.

EOE including disability/veteran