We are looking for a skilled and versatile professional to join our team as a Bookkeeper/Accounts Payable Specialist. This multifaceted role is pivotal to the smooth operation of our organization, combining financial management and accounts payable functions. The ideal candidate will bring expertise in bookkeeping and financial practices, and the ability to handle vendor relationships and payments with precision. This position requires a detail-oriented, self-motivated individual who thrives in a dynamic work environment and can effectively manage diverse responsibilities.

[Key Responsibilities:]{.underline}

Financial Management & Bookkeeping:

• Maintain accurate and up-to-date financial records, including general ledger entries, accounts payable, and accounts receivable.
• Reconcile bank accounts, credit card statements, and other financial records on a regular basis to ensure accuracy.
• Generate timely financial reports, including balance sheets, income statements, and cash flow statements.
• Assist with budgeting, forecasting, and financial planning processes.
• Ensure compliance with financial regulations, company policies, and tax requirements.
• Work closely with external accountants or auditors during financial reviews and year-end reporting.
• Support payroll processing by coordinating with the payroll service or HR team.
• Organize and maintain company records, contracts, and documentation for easy accessibility.
• Collaborate with management to streamline financial, administrative, and operational processes.
• Provide insights on improving efficiency and cost management through effective bookkeeping and office management practices.

Accounts Payable Management:

• Process, review, and reconcile vendor invoices for accuracy and approval.
• Schedule and process payments through checks, ACH transfers, and wire payments while adhering to payment schedules.
• Maintain organized records of invoices, receipts, and supporting documents.
• Monitor accounts payable aging reports and follow up on overdue accounts or discrepancies.
• Establish and maintain strong relationships with vendors and service providers to ensure smooth operations.
• Serve as the point of contact for incoming communications by email and mail.
• Handle special projects and additional responsibilities assigned by leadership.

Qualifications:

Required:

• Proven 2 years' experience in bookkeeping and accounts payable functions.
• Proficiency in QuickBooks and advanced skills in Microsoft Excel (must pass a test).
• Solid understanding of accounting principles and financial best practices.
• Excellent organizational and time-management skills with the ability to prioritize tasks effectively.
• Strong communication and interpersonal skills to interact with vendors, team members, and leadership.
• High attention to detail and accuracy, particularly in financial reporting and record-keeping.
• Ability to work independently and collaboratively in a fast-paced environment.
• Biliterate: English and Spanish.

Preferred:

Associate or Bachelor's degree in Accounting, Finance, Business Administration, or a related field.

Certification as a Bookkeeper or similar credentials (e.g., Certified Bookkeeper).

Experience with payroll processing, HR administra