Purchasing Agent

Job Details

Job Location

Philadelphia - Philadelphia, PA

Position Type

Full Time

Education Level

2 Year Degree

Salary Range

$40,000.00 Salary/year

Job Category

Purchasing - Procurement

Description

Position Summary:

Responsible for all procurement activities for the Center to ensure that Center staff requests for goods and services are promptly and satisfactorily fulfilled and procurements are conducted in compliance with Company and Government policies and procedures.

Management and Supervision:

Supervises and manages the Purchasing Clerk.

• Follows all integrity guidelines and procedures and ensures no manipulation of student data.

• Manages the Center purchasing/procurement function through planning, budget control and appropriate staff training.

• Procures goods and services for the Center in accordance with Company purchasing policies and procedures.

• Selects services and vendors through competitive pricing, service and quality guidelines in compliance with Federal Acquisition Regulation and Company policies and SOPs.

• May provide direct supervision to purchasing staff.

• Assists the F&A Director in budget preparation and control.

• Prepares purchase order contracts, subcontracts, lease/rental agreements and consultant contracts for services, equipment, repairs and rehab projects, preparation, distribution and maintenance of all PRL.

• Develops and maintains a qualified vendor list with appropriate identification of small, large, Veteran, Minority and/or Female suppliers.

• Utilizes the federal supply schedules as needed.

• Monitors vendor adherence to quality standards, prescribed delivery schedules and contract terms. Assures required vendor performance evaluation for determination of continued goods and/or services.

• Coordinates with the Center Finance function to confirm pricing information.

• Administers the Center subcontract program to assure meeting the Subcontract Plan goals.

• Administers the construction, rehabilitation and maintenance subcontracts per Federal and Company guidelines.

• Complies with all provisions of the Center contract and Company SOPs as related to the Purchasing/Procurement function.

• Participates in weekly Triangle Meeting which involves Finance, Property and Purchasing, to ensure prompt correction of vendor issues.

• Maintains required logs, computer database and prepares and submits required Company and Government reports.

• Leads bidding process (RFPs, RFQs, RFIs, Sole Source, Sealed Bid, etc. ) from cradle to grave.

• Practices superior customer service and communication, including timely feedback on purchase requests.

• Accepts direction and supervision from the Center Director/Center Duty Officer/Shift Manager to include assignments to temporarily perform job responsibilities of other departments and positions.

• Other duties as assigned.

  Hours:

  Mon-Fri 8am-5pm

  Salary and Benefits:

• Yearly salary stating at $40,000 -room for negotiation based on your qualifications and experience

• We offer a comprehensive benefits plan to include,medical, dental, life and vision insurance, STD, LTD, 401(k) plan, holiday, vacation and sick pay.

Qualifications

Qualifications & Experience:

• Associate of Arts Degree from an accredited school required.

• Three to five years of experience including oversight of contracts, sub contracts and experience with Federal Acquisition Regulations preferred.

• Computer literacy and proficiency in Microsoft suite of applications is required.

• Physical requirements include sitting, standing, climbing, walking, lifting, pulling and/or pushing, carrying, reaching, stooping and crouching.

• Demonstrates the ability to lift 40 pounds and/or the ability to assess the lift load in order to ask for necessary assistance.

Adams and Associates, Inc. abides by the requirements of 41 CFR §§ 60-1.4(a), 60-300.5(a) and 60-741.5(a). These regulations prohibits discriminationagainst qualified individuals based on their status as protected veterans or individuals with disabilities, and prohibit discrimination against all individuals