Administrative Support | IT Strategy, Planning & Governance

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Date: Sep 9, 2024

Location: PHOENIX, AZ, US, 85021-1808

Company: APS

Our present and future success depends on the creative and dedicated people of our company who demonstrate the principles outlined in the APS Promise: Design for Tomorrow, Empower Each Other and Succeed Together.

Summary

Administrative Support | IT Strategy, Planning & Governance

We’re seeking an Administrative Support | IT Strategy, Planning & Governance to provide advanced administrative support for our IT Strategy, Planning & Governance team. In this role, you’ll be integral to the smooth execution of our IT initiatives, collaborating with various functional areas like Finance, HR, and Purchasing, while also supporting specific business and technical units.

What you’ll do:

• Deliver administrative support for IT strategy and governance functions, including report generation, data analysis, and maintaining essential documentation.

• Act as a liaison between internal stakeholders, ensuring clear communication and smooth alignment between business needs and department plans.

• Manage specialized transactional tasks related to IT programs, projects, or major functional areas.

• Handle confidential assignments with discretion, applying in-depth knowledge of company policies, practices, and IT governance standards.

• Support cross-functional projects, contributing to efficient IT planning and operational governance.

  If you’re detail-oriented and enjoy working in a dynamic IT environment, this role is your chance to make a meaningful impact!

Minimum Requirements

Administrative Support | IT Strategy, Planning & Governance

• High school graduate/GED

• PLUS four (4) years experience in advanced administrative positions OR equivalent combination of education and experience.

• Four (4) years experience using Word, Excel and PowerPoint applications (or similar computer applications).

• Knowledge in a specialized department function including department practices, programs, plans and policies.

• Knowledge of computer systems and applications related to department or function support.

• Ability to analyze data and formulate conclusions.

• Ability to prepare reports, trends and/or recommendations.

• Ability to present ideas in an effective manner, orally and in writing.

• Ability to establish and maintain effective working relationships with all levels of employees and the general public.

Major Accountabilities

1) Performs activities to support the administration, coordination, analysis, communication, development, design, testing and/or implementation of department programs, plans and policies.

• Audits, tracks and maintains appropriate documentation for functional area programs.

• Prepares department tools, guides, matrices and other supporting materials.

  2) Consults with team members on informational requirements.

• Gathers, collects, records, tracks and verifies data and information from multiple sources.

• Provides data and information to others on functional area processes and procedures.

  3) Researches, compiles, reviews, analyzes, manipulates and summarizes data to create a wide variety of reports, charts and presentations for management review, meetings and events.

  4) Serves as user support for department's computer-based systems by generating reports/queries and maintaining databases.

• Participates in the testing and implementation of systems to enhance and support business processes and information needs.

• Utilizes software and various computerized systems for functional area to compile and generate reports, statistics, timelines, tables, graphs, correspondence and presentations.

• Maintains related documentation, queries and/or department databases containing confidential information to ensure compliance with federal regulations and corporate policies.

  5) Examines transactions or information to insure compliance with rules and regulations.

• Discusses discrepancies with appropriate contacts.

  6) Troubleshoots problems with departmental office equipment (i.e. computers, printers, copiers, etc.) and initiates resolution.

• Trains others in the use of departmental office equipment.

  7) Provides orientation, work direction or training to other administrative support positions in the department when necessary.

  8) Coordinates event planning responsibilities for department meetings, training sessions and conferences when necessary.

• Plans program, agenda and services according to customer requirements.

• Coordinates services for events and arranges availability of audio-visual equipment, transportation, displays, catering, signage, printing and other event needs.

• Conducts planning meetings, prepares communication and documents as necessary.

• Monitors event progress and makes modifications/changes as appropriate.

• Reviews event bills for accuracy.

Export Compliance / EEO Statement

This position may require access to and/or use of information subject to control under the Department of Energy's Part 810 Regulations (10 CFR Part 810), the Export Administration Regulations (EAR) (15 CFR Parts 730 through 774), or the International Traffic in Arms Regulations (ITAR) (22 CFR Chapter I, Subchapter M Part 120) (collectively, 'U.S. Export Control Laws'). Therefore, some positions may require applicants to be a U.S. person, which is defined as a U.S. Citizen, a U.S. Lawful Permanent Resident (i.e. 'Green Card Holder'), a Political Asylee, or a Refugee under the U.S. Export Control Laws. All applicants will be required to confirm their U.S. person or non-US person status. All information collected in this regard will only be used to ensure compliance with U.S. Export Control Laws, and will be used in full compliance with all applicable laws prohibiting discrimination on the basis of national origin and other factors. For positions at Palo Verde Nuclear Generating Stations (PVNGS) all openings will require applicants to be a U.S. person.

Pinnacle West Capital Corporation and its subsidiaries and affiliates ('Pinnacle West') maintain a continuing policy of nondiscrimination in employment. It is our policy to provide equal opportunity in all phases of the employment process and in compliance with applicable federal, state, and local laws and regulations. This policy of nondiscrimination shall include, but not be limited to, recruiting, hiring, promoting, compensating, reassigning, demoting, transferring, laying off, recalling, terminating employment, and training for all positions without regard to race, color, religion, disability, age, national origin, gender, gender identity, sexual orientation, marital status, protected veteran status, or any other classification or characteristic protected by law.

For more information on applicable equal employment regulations, please refer to EEO is the Law poster. Federal law requires all employers to verify the identity and employment eligibility of every person hired to work in the United States, refer to E-Verify poster. View the employee rights and responsibilities under the Family and Medical Leave Act (FMLA).

Arizona Public Service is a smoke free workplace.

Flex Role:

This position is not required to be performed at a specific APS facility as long as adequate technology and a solid ergonomic set up are present. Pending agreement with leadership, employees hired into this role will be able to choose where they prefer to perform their work, but the ultimate decision is the company's. Employees will have two options to choose from:

• APS office based: The employee prefers to work most of the time from an APS facility.

• Home based: The employee prefers to work most of the time from his/her home.

  *Employees in Flex roles are required to reside in Arizona (or NM for Four Corners-based employees). Role types are subject to change based on business need.