Administrative Assistant to Institute Director and Associate Dean

The Organ Pathobiology and Therapeutics Institute (OPTIn) has an opening for an Administrative Assistant III position to join our growing administrative team as the Administrative Assistant to Dr. Satdarshan (Paul) Monga. Dr. Monga is the Director of the Organ Pathobiology and Therapeutics Institute (OPTIn), Director of the Pittsburgh Liver Research Center (PLRC) and the Associate Dean of Research for the Pitt School of Medicine. Administrative support to Dr. Monga will include managing communications by prioritizing email inbox, managing calendar and schedule, updating CV and Biosketch, and managing travel. Additional support will include but not be limited to assisting with preparing requests for disbursements, processing T&B's, travel arrangements, expense reports, scheduling meetings within the department and with collaborators, coordinating and scheduling speaker visits, coordinating/scheduling meetings and conference room calendar, coordinating faculty performance evaluations, interfacing with building management and University facilities management as needed for maintenance issues, and other tasks as defined by the Dr. Monga.

The Administrative Assistant III incumbent will be responsible for tracking Dr. Monga's and other senior faculty member's institute publications and presentations for inclusion on department website and in progress reports. Incumbent will assemble information for periodic updates to the OPTIn website and will work with the OPTIn coordinator to ensure the website is up to date. Incumbent will report to the Financial and Operations Manager and will interface regularly with the rest of the OPTIn administrative team to work toward the goals of the Institute. Please note, this is a newly re-branded and rapidly growing institute in the midst of an exciting and critical organizational change. Opportunity for advancement within the institute will be considered for exceptional performance.

Preferred candidate will have a Bachelor's degree in a relevant field.

Job Summary

Supports senior level roles in a wide variety of complex administrative and office functions as well as specialized technical support for academic or administrative departments.

Essential Functions

Direct Administrative support to Dr. Satdarshan (Paul) Monga, Director of the Organ Pathobiology and Therapeutics Institute (OPTIn), Director of the Pittsburgh Liver Research Center (PLRC) and the Associate Dean of Research for the Pitt School of Medicine. Duties to include managing calendar, monitoring email, maintaining Biosketch, CV and OtherSupport documents, and scheduling and coordinating travel, and preparing and submitting expense reports.

Additional administrative support to OPTIn senior faculty including coordinating travel, coordinating/scheduling meetings and conference room calendar; preparing requests for disbursements; processing T&B's for OPTIn senior faculty; coordinating training for OPTIn faculty and staff; scheduling faculty performance evaluations in coordination with institute leadership.

Interfacing with building management and University facilities management for maintenance issues.

Periodic OPTIn website updates in coordination with OPTIn coordinator and IT director.

Physical Effort

Must be able to stand for prolonged periods of time, must be able to travel between buildings on campus.

The University of Pittsburgh is committed to championing all aspects of diversity, equity, inclusion, and accessibility within our community. This commitment is a fundamental value of the University and is crucial in helping us advance our mission, which includes attracting and retaining diverse workforces. We will continue to create and maintain an environment that allows individuals to discover, belong, contribute, and grow, while honoring the experiences, perspectives, and unique identities of all.

The University of Pittsburgh is an Affirmative Action/Equal Opportunity Employer and values equality of opportunity, human dignity and diversity. EOE, including disability/vets.

Assignment Category: Full-time regular

Job Classification: Staff.Administrative Assistant III

Job Family: Administrative Support

Job Sub Family: Clerical

Campus: Pittsburgh

Minimum Education Level Required: Associate's Degree

Minimum Years of Experience Required: 5

Will this position accept substitution in lieu of education or experience: Combination of education and relevant experience will be considered in lieu of education and/ or experience requirement.

Work Schedule: Monday - Friday, 8:30 a.m. - 5:00 p.m.

Work Arrangement: Monday - Friday, 8:30 a.m. - 5:00 p.m.

Hiring Range: TBD Based Upon Qualifications

Relocation_Offered: No

Visa Sponsorship Provided: No

Background Check: For position finalists, employment with the University will require successful completion of a background check

Child Protection Clearances: Not Applicable

Required Documents: Resume

Optional Documents: Cover Letter

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