Reference #: 2022222 The Mellon College of Science (MCS) is home to four departments and many programs and research centers that cross disciplines. We approach scientific problems from fresh angles using creative interdisciplinary approaches while drawing on our departmental strengths in the core sciences. MCS faculty members are nationally and internationally recognized for their research in a variety of fields, including polymer science, cosmology, mathematical finance, and neuroscience.

We are searching for a Business Manager for the Department of Physics within MCS. This is a great opportunity for someone who thrives in an exciting and ambitious work environment. You will contribute to the department by providing vital support by providing significant individual discretion and judgement while conducting the management of a $10M portfolio of general ledger and grants management accounts. Core responsibilities include: Overall management and account analysis/monitoring for all Department of Physics accounts which include but are not limited to, the general operating, designated operating, sponsored projects, recharges, restricted and unrestricted accounts. Includes uploading budgets, monitoring all expenses, crafting monthly reports, providing projections, providing information to all stakeholders, and completing effort reporting at the end of each term for all applicable research groups and individuals. Answering questions related to all types of accounts. Inquire with funding agencies when unique situations arise. Prepares Fall and Spring Financial reviews. Oversight of all proposal submissions, spending and reporting submissions for the Department of Physics. Agencies include but are not limited to the NSF, NASA, DOE, STScI, NIST, ONR and Foundations. Making sure that all proposals are submitted in conformance with the agency solicitation and within the required software (Grants.gov, Research.gov, Fastlane, NSPIRES, etc.). Supervises the office staff by assigning tasks, monitoring workload, setting employee goals and merit review. Handles hiring in Workday, managing fixed term appointments, reappointments, merit review and related HR activities. Leads hiring for student employees and handle activity pay. Handles Workday approvals and troubleshoots workday issues/unique situations with College Workday Manager. Handle all payroll which includes monthly LD assignments and reviewing month end Oracle reports and clearing suspense reports. Working with Faculty Graduate Student Coordinator on assigning teaching assistants for each term. Completing effort reports for all applicable individuals and research groups. Review and approve all department purchasing which includes purchase orders, tartan trust purchases, and expense reports. Making sure that all expenses are within university and funding agencies policies. Approval of monthly journal entries for the Physics Storeroom which both GL and GM entries for off the shelf items and copy center charges. Manage facility related activities (office moves, renovations, work orders, etc.). Work with Campus Design and Facility Development (CDFD) on Physics lab renovations. Work with other university colleges and departments on joint faculty appointments, complex proposal submissions, and active research grants. Periodically serve as a representative for the college on university committees. Handle annual space and property audits.

Flexibility, excellence, and passion are vital qualities within MCS. Inclusion, collaboration and cultural sensitivity are valued proficiencies at CMU. Therefore, we are in search of a team member who is able to effectively interact with a varied population of internal and external partners at a high level of integrity. We are looking for someone who shares our values and who will support the mission of the university through their work. You should demonstrate: Ability to work independently and as part of a team, in a time sensitive, high- olume work environment while managing several projects at a time. Ability to interpret and apply laws, regulations, and policies as they relate to sponsored programs including federal, state, and local agency regulations/procedures, FAR, CAS, GAAP, and OMB Uniform Guidance governing research administration. Ability to be very detail oriented to comply with sponsor proposal requirements. Knowledge and skill with Oracle Self Service Applications (SSA) and Core Applications (Grants Management, Purchasing, Accounts Payable, Accounts Receivable) Demonstrate appropriate sensitivity to maintaining and safeguarding confidentiality. Ability to prioritize projects/tasks and meet deadlines, maintain accurate and detailed records, and maintain high levels of accuracy in all work produced. Excellent interpersonal skills and ability to properly interact with a diverse community of faculty and staff. Able to effectively communicate with external partners Qualifications: Bachelor's degree in business administration or equivalent experience required, Master's preferred. 5 - 8 years of demonstrated financial and management experience. Minimum of 3 years of experience with sponsored projects administration in an academic setting. Certified Research Administrator (CRA) preferred. Working familiarity with grants.gov, Fastlane, eRA Commons, and other electronic research administration tools highly desired. Requirements: Successful background check Additional Information: Work Posture: This position is operating on a hybrid schedule, with an on-campus/in office presence 3 days a week. This is a full-time (37.5 hours/week), non-exempt position

Joining the CMU team opens the door to an array of exceptional benefits available to eligible employees.

Those employees who are benefits eligible have the opportunity to experience the full spectrum of advantages from comprehensive medical, prescription, dental, and vision insuranceto an enticing retirement savings program offering a generous employer contribution. You can also unlock your potential with tuition benefits and take well-deserved breaks with ample paid time off and observed holidays. Finally, rest easy knowing you are covered by life and accidental death and disability insurance.

Other perks include a free Pittsburgh Regional Transit bus pass, our Family Concierge Team to help navigate childcare needs, fitness center access, and so much more!

For a comprehensive overview of the benefits that may beawaiting you, explore our Benefits page.

At Carnegie Mellon, we value the whole package when extending offers of employment. Beyond just credentials, we consider the role and responsibilities, your invaluable work experience, and the knowledge gained through education and training. We acknowledge and appreciate your unique skills and the diverse perspective you bring. Your journey with us is about more than just a job; it's about finding the perfect fit for your professional growth and personal aspirations.

Are you interested in an exciting opportunity with an exceptional organization?! Apply today!

LocationPittsburgh, PA Job FunctionBusiness Administration and Services Position TypeStaff - Regular Full Time/Part timeFull time Pay BasisSalary More Information:

Please visit "Why Carnegie Mellon" to learn more about becoming part of an institution inspiring innovations that change the world.

Click here to view a listing of employee benefits

Carnegie Mellon University is an Equal Opportunity Employer/Disability/Veteran.

Statement of Assurance

Carnegie Mellon University considers applicants for employment without regard to,